Judicial Assistant

 The Judicial Assistant provides administrative and clerical support to a division or an assigned county or circuit court judge’s office. This role involves handling sensitive and confidential information, demonstrating professionalism, and managing a variety of tasks in a fast-paced environment. The Judicial Assistant acts as a liaison between the judge and various stakeholders, including attorneys, law enforcement, and the public.

Responsibilities:

• Communication Management:

  • Screen telephone calls and visitors; provide information, resolve issues, direct inquiries to appropriate personnel or agency, or take messages.
  • Act as the judge’s liaison to assist litigants, attorneys, law enforcement personnel, and witnesses concerning court procedures and policies.

• Clerical Tasks:

  • Perform routine clerical tasks such as reviewing, distributing, and responding to incoming mail, completing data entry, ordering office supplies, maintaining files/records, faxing, and photocopying.
  • Review case files for accuracy, format compliance, and completeness before hearings.

• Scheduling and Calendar Management:

  • Prepare and manage the judge’s court and professional calendar, including scheduling motions, pre-trial hearings, trials, conferences, and committee meetings.
  • Maintain trial dockets, continuances, and trial orders; assist attorneys with filing motions and scheduling hearings.

• Document Preparation and Management:

  • Compose and/or edit correspondence, memoranda, notices, orders, reports, emails, and other documents with strict confidentiality.
  • Prepare yearly financial disclosure forms; make travel arrangements and process travel vouchers.

• Research and Support:

  • Research information on hearing dates for other agencies; prepare notices of hearings for cases set on the calendar by the judge.
  • Conduct limited case law research using electronic databases such as LexisNexis.

• Professional Development:

  • Attend technical or professional workshops or seminars to improve professional skills.

• Other Duties:

  • Perform other related work as required.

Qualifications:

• Education:

  • High School diploma or GED.
  • Two years of college or vocational school education in paralegal, secretarial studies, computer operations, or a closely related field.

• Experience:

  • Three years of related experience.

• Knowledge, Skills, and Abilities (KSAs):

  • Excellent interpersonal skills and ability to communicate clearly and concisely, orally and in writing.
  • Ability to handle individuals under stress with courtesy, tact, and patience.
  • Ability to manage sensitive matters with integrity and confidentiality.
  • Thorough knowledge of business English, spelling, and punctuation.
  • Excellent legal secretary, administrative, and typing skills.
  • Working knowledge of trial court rules and procedures.
  • Ability to operate standard office equipment and software including Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Zoom), courtMap, Criminal Justice Information System (CJIS), Odyssey, E-Filing, and Mocha.
  • Ability to organize and coordinate court schedules.
  • Ability to work independently with minimal supervision and prioritize tasks effectively.

Working Conditions and Physical Demands:

• Working Conditions:

  • Moderate noise; business office setting.

• Physical Demands:

  • Involves standing, walking, sitting, talking, listening, and reaching with hands and arms; must be able to transfer up to 10 pounds.

Benefits:

• Health care, dental, vision, retirement plans, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
• Hybrid remote/onsite work schedules may be available for certain positions.

Application Instructions:

For more information or to apply for the Judicial Assistant position, please review the job announcement for eligibility and application details.

Equal Opportunity:

The organization is an equal opportunity employer and provides all applicants with consideration without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.