Rivian is⠀on a⠀mission to⠀keep the⠀world⠀adventurous⠀forever.⠀This goes⠀for the⠀emissions-free⠀Electric⠀Adventure⠀Vehicles⠀we build,⠀and the⠀curious,⠀courageous⠀souls we⠀seek to⠀attract.
As⠀a company,⠀we⠀constantly⠀challenge⠀what’s⠀possible,⠀never⠀simply⠀accepting⠀what has⠀always⠀been done.⠀We reframe⠀old⠀problems,⠀seek new⠀solutions⠀and⠀operate⠀comfortably⠀in areas⠀that are⠀unknown.⠀Our⠀backgrounds⠀are⠀diverse,⠀but our⠀team⠀shares a⠀love of⠀the⠀outdoors⠀and a⠀desire to⠀protect it⠀for future⠀generations.
Role⠀Summary:
The⠀Sr.⠀Leadership⠀Administrative⠀Partner⠀will be⠀responsible⠀for⠀providing⠀administrative⠀support to⠀the Chief⠀Communications⠀Officer.⠀More than⠀that, the⠀Sr.⠀Leadership⠀Administrative⠀Partner⠀will⠀become the⠀right hand⠀of the⠀Executive,⠀working⠀closely to⠀ensure⠀maximum⠀efficiency⠀in a⠀fast-moving⠀environment.
This⠀position⠀will be⠀responsible⠀for⠀performing⠀several⠀administrative⠀duties⠀including,⠀but not⠀limited⠀to,⠀organizing⠀and⠀coordinating⠀schedules,⠀meetings,⠀travel,⠀expenses,⠀external⠀meetings,⠀speaking⠀engagements,⠀etc. The⠀Sr.⠀Leadership⠀Administrative⠀Partner⠀will⠀possess⠀excellent⠀written⠀and verbal⠀communication⠀skills, be⠀an expert⠀collaborator,⠀exercise⠀mature and⠀professional⠀judgment,⠀the⠀ability to⠀operate at⠀a senior⠀level with⠀confidentiality⠀and⠀discretion,⠀experience⠀working⠀with⠀senior⠀executive⠀management⠀and have⠀outstanding⠀time⠀management⠀skills.⠀This⠀position⠀will⠀require⠀close⠀collaboration⠀with the⠀org’s⠀Chief of⠀Staff with⠀a focus on⠀productivity⠀and may⠀require⠀work⠀outside of⠀normal⠀business⠀hours.
- Assisting⠀with⠀onboarding⠀for new⠀employees⠀(scheduling⠀introductions,⠀supporting⠀week 1⠀agendas,⠀ensuring⠀supplies,⠀IT⠀equipment,⠀and badges⠀are set⠀up,⠀etc.)
- Leading⠀a high⠀volume and⠀complex⠀calendar
- Coordinate⠀the⠀CCO’s⠀participation⠀in⠀high-level⠀external⠀initiatives⠀and⠀meetings,⠀including⠀liaising⠀with⠀external⠀high-level⠀offices,⠀preparing⠀and⠀organizing⠀briefing⠀materials,⠀and⠀anticipating⠀needs of⠀the CCO⠀before,⠀during and⠀after⠀these⠀engagements.
- Support⠀the⠀department⠀leadership⠀team’s⠀calendar⠀needs
- Maintains⠀strict⠀level of⠀complete⠀confidentiality⠀with a⠀high⠀volume of⠀confidential⠀information
- Organizes⠀and⠀maintains⠀file⠀systems,⠀correspondence,⠀contacts,⠀and other⠀records
- Handles⠀internal/external⠀correspondence.
- Support⠀the⠀department⠀leadership⠀team and⠀Chief of⠀Staff in⠀organizing⠀and⠀preparing⠀agendas⠀and⠀materials
- Taking⠀notes with⠀distilling⠀insights/take⠀aways and⠀some⠀filtering⠀in⠀mind
- Travel⠀- book⠀travel⠀(airfare,⠀hotel, car⠀rental,⠀train),⠀both⠀domestic⠀and⠀international
- Expenses⠀- enter⠀and own⠀all⠀expense⠀reporting⠀on behalf⠀of the⠀CCO
- Requisitions⠀within⠀Coupa -⠀support⠀the⠀department⠀leadership⠀team and⠀Chief of⠀Staff with⠀all⠀purchasing⠀and⠀invoicing⠀needs
Qualifications:
- Bachelor’s⠀degree or⠀equivalent⠀experience⠀required
- 6+⠀years of⠀experience⠀in an⠀administrative⠀role⠀preferably⠀in the⠀tech⠀industry⠀and⠀supporting⠀senior⠀leaders in⠀the⠀sustainability⠀space
- Advanced⠀Microsoft⠀Office⠀skills⠀with an⠀ability to⠀become⠀familiar⠀with⠀Company⠀and/or⠀task⠀specific⠀programs⠀and⠀software;
- Strong⠀organizational,⠀project⠀management⠀and⠀problem-solving⠀skills⠀with⠀impeccable⠀multi-tasking⠀abilities;
- Highly⠀organized⠀and able⠀to⠀prioritize⠀under⠀pressure;
- Positive⠀attitude⠀and strong⠀business⠀acumen;
- Ability⠀to⠀multi-task⠀in a⠀fast-paced⠀environment⠀and⠀anticipate⠀last⠀minute⠀changes;
- Team⠀player;
- Ability⠀to⠀familiarize⠀yourself⠀with⠀content,⠀people and⠀processes,⠀for quick⠀recall and⠀recommendations
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