Senior Assistant

Posted Date 01 Jul 2024

Experience	5 Years	Salary	56000USD
Job Type	Full Time	Company	Universal Orlando Resort
Job Category	Secretary	Qualification	BS Administration
Gender	Both	Last Date	29 Sep
Vacancies	1	Remote	No
Location(s)	Florida , United States

Job Description

The Senior⠀Assistant,⠀Executive⠀ensures a⠀fluid work⠀environment⠀within the⠀office of⠀the⠀President⠀or⠀designated⠀Senior⠀Executive⠀Leader by⠀performing⠀administrative⠀and office⠀management⠀duties.⠀Uses⠀initiative⠀and good⠀judgment;⠀works⠀independently⠀with⠀little⠀supervision⠀and⠀maintains⠀strict⠀confidentiality.

MAJOR RESPONSIBILITIES:

Manages⠀confidential⠀information.⠀May⠀distribute⠀or manage⠀information⠀based on⠀direction⠀from⠀President,⠀taking⠀appropriate⠀actions as⠀necessary⠀exercising⠀a high⠀level of⠀discretion⠀and⠀confidentiality.
Provides⠀administrative⠀support⠀for the⠀President⠀that may⠀include⠀typing,⠀mailing,⠀emailing,⠀copying⠀and other⠀essential⠀administrative⠀duties.
Maintains⠀President’s⠀calendar,⠀makes all⠀necessary⠀arrangements⠀for⠀appointments,⠀event⠀management,⠀travel,⠀and⠀meetings.
Screens/prioritizes/directs⠀incoming⠀calls and⠀mail/correspondence⠀to the⠀President,⠀responding⠀to the⠀caller and⠀taking⠀appropriate⠀actions as⠀required.⠀Acts as a⠀liaison⠀between⠀senior⠀leaders⠀and the⠀President.
Develops⠀and⠀maintains⠀reports⠀(including⠀expense⠀reports),⠀databases,⠀presentations,⠀spreadsheets⠀and/or⠀files as⠀appropriate⠀and⠀required.
Initiates⠀and⠀follows-up⠀action⠀items for⠀appropriate⠀parties.
Understands⠀and⠀actively⠀participates⠀in⠀Environmental,⠀Health &⠀Safety⠀responsibilities⠀by⠀following⠀established⠀UO policy,⠀procedures,⠀training⠀and team⠀member⠀involvement⠀activities.
Performs⠀other⠀duties as⠀assigned.

EDUCATION:

Bachelor’s⠀degree is⠀preferred.

EXPERIENCE:

5+ years⠀of senior⠀administrative⠀experience⠀required;⠀or⠀equivalent⠀combination⠀of⠀education⠀and⠀experience.

ADDITIONAL INFORMATION:

Deals with⠀sensitive⠀or⠀controversial⠀matters on⠀a frequent⠀and⠀recurring⠀basis.
Must⠀have⠀ability to⠀prioritize⠀and shift⠀priorities⠀of⠀duties.
Strong⠀organizational⠀skills and⠀process⠀oriented.
Ability⠀to make⠀process⠀improvement⠀suggestions⠀regarding⠀scheduling⠀and⠀organizing.
Fluent⠀in all⠀applications⠀of Office⠀365.
Strong⠀communication⠀skills.
Works⠀well with⠀limited⠀supervision⠀and⠀direction.
Must⠀be⠀proficient⠀in MS⠀Word,⠀Excel, and⠀other⠀programs⠀in the⠀Microsoft⠀Office 365⠀suite.
Proficiency⠀in MS⠀PowerPoint⠀/ Graphics⠀preferred.