Senior Administrator

Posted Date 13 Nov 2023



Experience Icon Experience 2 Years Salary Salary 3400AED
Job Type Icon Job Type Full Time Company Company Ocorian
Job Category Icon Job Category Bank Qualification Icon Qualification BS Finance
Gender IconGender Both Date Last Date 20 Dec
Vacancies IconVacancies 1 Remote IconRemote No
Location Location(s) Dubai , United Arab Emirates

Description Job Description


Ocorian is⠀one of the⠀largest⠀providers⠀of fund,⠀corporate⠀and⠀private⠀client⠀services⠀in the⠀market,⠀recognised⠀by our⠀clients⠀and the⠀industry⠀for⠀exceptional⠀client⠀service⠀and value⠀and known⠀for strong⠀and⠀sustained⠀growth. We⠀have five⠀core⠀service⠀lines:⠀Global⠀Funds,⠀Capital⠀Markets,⠀Corporate⠀Services,⠀Private⠀Client and⠀Regulatory⠀&⠀Compliance.

We⠀manage⠀over⠀17,000⠀structures⠀for 8000+⠀clients⠀with a⠀global⠀footprint⠀operating⠀from 20⠀locations;⠀this scale⠀offers all⠀our people⠀significant⠀opportunities⠀to develop⠀their⠀knowledge⠀and skills⠀and to⠀progress⠀their⠀careers.


Job Description
  • Attend to⠀client⠀queries on⠀a daily⠀basis⠀(after⠀confirming⠀with the⠀RM) and⠀ensure⠀that all⠀emails are⠀replied⠀within 24⠀hours
  • Prepare⠀resolutions,⠀minutes of⠀board⠀meeting⠀and⠀AGM
  • Prepare⠀agenda,⠀board pack⠀and action⠀notes for⠀board⠀meetings
  • Prepare⠀documents⠀for change⠀of⠀director,⠀change of⠀license⠀activity,⠀share⠀transfer,⠀change in⠀financial⠀year end,⠀increase⠀in share⠀capital⠀etc &⠀submit on⠀the online⠀portal of⠀the⠀different⠀UAE free⠀zones &⠀liaise⠀with⠀authorities
  • Prepare⠀bank⠀account⠀opening⠀documents⠀for⠀additional⠀bank⠀accounts⠀required⠀after⠀incorporation⠀(account⠀opening⠀for new⠀companies⠀is done by⠀the⠀on-boarding⠀team⠀together⠀with the⠀company⠀set-up)
  • Prepare⠀fund⠀transfer⠀instruction⠀& ensure⠀that all⠀supporting⠀documents⠀are⠀available⠀& world⠀check has⠀been done⠀on the⠀beneficiary
  • Liaise⠀with bank⠀from⠀submission⠀to release⠀of⠀payments.
  • Prepare⠀employment⠀and⠀dependent⠀visa⠀applications⠀and liaise⠀with the⠀authorities⠀until⠀approval⠀of the⠀permits
  • Review⠀KYC⠀received⠀from⠀client to⠀confirm⠀whether it⠀is as per⠀Ocorian &⠀authority⠀requirements
  • Liaise⠀with⠀auditors
  • Submit⠀financial⠀statements⠀to⠀authorities⠀(financial⠀statements⠀are⠀prepared⠀by a⠀separate⠀accounting⠀team)
  • Apply⠀for lease⠀and⠀license⠀renewal⠀with⠀different⠀free zones⠀in the⠀UAE
  • Prepare⠀liquidation⠀documents
  • Filing⠀as per the⠀UAE⠀regulations⠀(ESR, AML,⠀UBO⠀etc)
  • Liaise⠀with⠀on-boarding⠀team for⠀the set-up⠀a company⠀and⠀foundation⠀with⠀different⠀free zones⠀in the⠀UAE
  • Submit⠀VAT filing⠀to⠀authorities⠀(the VAT⠀computation⠀is⠀prepared⠀by a⠀separate⠀team)
  • Prepare⠀agreements⠀(loan,⠀consultancy⠀etc)
  • Apply⠀for TRC⠀(corporate⠀and⠀personal)

Qualifications
  • Degree in⠀accounting,⠀finance or⠀any other⠀relevant⠀field
  • Studying⠀a⠀professional⠀qualification⠀like ICSA⠀or ACCA⠀will be an⠀advantage
  • Minimum⠀2 years’⠀experience⠀in the⠀global⠀business⠀sector
  • Experience⠀in company⠀secretarial⠀services⠀and⠀corporate⠀governance⠀is a must⠀(preparation⠀of visa⠀and⠀residence⠀permit⠀application,⠀preparation⠀of⠀resolutions,⠀agenda,⠀board⠀pack,⠀minutes⠀etc)
  • Proactive⠀and⠀dynamic
  • To⠀meet all⠀the⠀required⠀deadlines⠀as⠀scheduled
  • Assist⠀the other⠀team⠀members
  • Basic⠀knowledge⠀in MS⠀excel
  • Fluent⠀in both⠀English⠀and French

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