Senior Administrator

Ocorian is⠀one of the⠀largest⠀providers⠀of fund,⠀corporate⠀and⠀private⠀client⠀services⠀in the⠀market,⠀recognised⠀by our⠀clients⠀and the⠀industry⠀for⠀exceptional⠀client⠀service⠀and value⠀and known⠀for strong⠀and⠀sustained⠀growth. We⠀have five⠀core⠀service⠀lines:⠀Global⠀Funds,⠀Capital⠀Markets,⠀Corporate⠀Services,⠀Private⠀Client and⠀Regulatory⠀&⠀Compliance.

We⠀manage⠀over⠀17,000⠀structures⠀for 8000+⠀clients⠀with a⠀global⠀footprint⠀operating⠀from 20⠀locations;⠀this scale⠀offers all⠀our people⠀significant⠀opportunities⠀to develop⠀their⠀knowledge⠀and skills⠀and to⠀progress⠀their⠀careers.

• Attend to⠀client⠀queries on⠀a daily⠀basis⠀(after⠀confirming⠀with the⠀RM) and⠀ensure⠀that all⠀emails are⠀replied⠀within 24⠀hours
• Prepare⠀resolutions,⠀minutes of⠀board⠀meeting⠀and⠀AGM
• Prepare⠀agenda,⠀board pack⠀and action⠀notes for⠀board⠀meetings
• Prepare⠀documents⠀for change⠀of⠀director,⠀change of⠀license⠀activity,⠀share⠀transfer,⠀change in⠀financial⠀year end,⠀increase⠀in share⠀capital⠀etc &⠀submit on⠀the online⠀portal of⠀the⠀different⠀UAE free⠀zones &⠀liaise⠀with⠀authorities
• Prepare⠀bank⠀account⠀opening⠀documents⠀for⠀additional⠀bank⠀accounts⠀required⠀after⠀incorporation⠀(account⠀opening⠀for new⠀companies⠀is done by⠀the⠀on-boarding⠀team⠀together⠀with the⠀company⠀set-up)
• Prepare⠀fund⠀transfer⠀instruction⠀& ensure⠀that all⠀supporting⠀documents⠀are⠀available⠀& world⠀check has⠀been done⠀on the⠀beneficiary
• Liaise⠀with bank⠀from⠀submission⠀to release⠀of⠀payments.
• Prepare⠀employment⠀and⠀dependent⠀visa⠀applications⠀and liaise⠀with the⠀authorities⠀until⠀approval⠀of the⠀permits
• Review⠀KYC⠀received⠀from⠀client to⠀confirm⠀whether it⠀is as per⠀Ocorian &⠀authority⠀requirements
• Liaise⠀with⠀auditors
• Submit⠀financial⠀statements⠀to⠀authorities⠀(financial⠀statements⠀are⠀prepared⠀by a⠀separate⠀accounting⠀team)
• Apply⠀for lease⠀and⠀license⠀renewal⠀with⠀different⠀free zones⠀in the⠀UAE
• Prepare⠀liquidation⠀documents
• Filing⠀as per the⠀UAE⠀regulations⠀(ESR, AML,⠀UBO⠀etc)
• Liaise⠀with⠀on-boarding⠀team for⠀the set-up⠀a company⠀and⠀foundation⠀with⠀different⠀free zones⠀in the⠀UAE
• Submit⠀VAT filing⠀to⠀authorities⠀(the VAT⠀computation⠀is⠀prepared⠀by a⠀separate⠀team)
• Prepare⠀agreements⠀(loan,⠀consultancy⠀etc)
• Apply⠀for TRC⠀(corporate⠀and⠀personal)

• Degree in⠀accounting,⠀finance or⠀any other⠀relevant⠀field
• Studying⠀a⠀professional⠀qualification⠀like ICSA⠀or ACCA⠀will be an⠀advantage
• Minimum⠀2 years’⠀experience⠀in the⠀global⠀business⠀sector
• Experience⠀in company⠀secretarial⠀services⠀and⠀corporate⠀governance⠀is a must⠀(preparation⠀of visa⠀and⠀residence⠀permit⠀application,⠀preparation⠀of⠀resolutions,⠀agenda,⠀board⠀pack,⠀minutes⠀etc)
• Proactive⠀and⠀dynamic
• To⠀meet all⠀the⠀required⠀deadlines⠀as⠀scheduled
• Assist⠀the other⠀team⠀members
• Basic⠀knowledge⠀in MS⠀excel
• Fluent⠀in both⠀English⠀and French