Senior Administrative Partner

We are seeking a Senior Administrative Partner to join our Operations team and oversee the day-to-day management of our remote office. In this role, you will support various departments, ensuring smooth operations through exceptional organizational skills and effective coordination.

Responsibilities:

• Coordinate space, catering, transportation, and other needs for meetings.
• Manage travel arrangements, track department expenses, submit invoices, and maintain distribution lists.
• Handle requests for new technology and manage office team shared sites.
• Participate in office projects and contribute to ongoing improvements.
• Oversee office emergency protocols and communications.
• Ensure the office is stocked with necessary supplies while staying within budget.
• Troubleshoot office equipment issues in collaboration with remote IT support.
• Create and maintain efficient office procedures and communicate when out of office to ensure task continuity.
• Collaborate with remote office admin teams to resolve unique challenges.
• Support other administrative tasks for Principal teams outside of Chicago, as needed.

Requirements:

• High school diploma or equivalent; Bachelor's degree preferred.
• 4+ years of administrative or office management experience.
• Proven ability to work independently and support multiple professionals across departments.
• Strong technical proficiency with Microsoft Office, SharePoint, and knowledge of specialized systems like Hyland’s OnBase Imaging and Midlands Enterprise Servicing System is a plus.
• Comfortable troubleshooting office and room technology issues.
• Ability to coordinate meetings, events, and guest logistics, including transportation and catering.
• Must be able to work on-site in the downtown Chicago office five days a week.
• Previous experience in an administrative role for a remote office is preferred.

Salary Range:
$24.51 - $33.17 per hour. Additional opportunities for bonuses and incentives based on role and performance.

Time Off and Benefits:

• Personal Time Off (PTO) is provided for hourly employees, allowing vacation, personal, or short-term illness days.
• Pension-eligible position.
• Comprehensive benefits package including physical, financial, and social well-being protection.

Additional Information:

• Applicants must be authorized to work in the U.S. and not require immigration sponsorship.
• All applicants must comply with the Investment Code of Ethics related to personal and business conduct for Principal Asset Management positions.

Equal Opportunity Employer:
Principal values diversity and inclusion, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.