Senior Administrative Officer

Posted Date 02 Nov 2023

Experience	3 Years	Salary	5000AED
Job Type	Full Time	Company	Zayed University
Job Category	Administration	Qualification	BS Administration
Gender	Both	Last Date	22 Nov
Vacancies	1	Remote	No
Location(s)	Abu Dhabi , United Arab Emirates

Job Description

The Responsibilities

Performs a⠀variety of⠀operational⠀and⠀administrative⠀activities⠀in support⠀of the⠀day-to-day⠀functioning⠀of the⠀Unit’s⠀programs⠀and⠀services.⠀Acts as⠀the⠀primary⠀point of⠀contacts⠀for the⠀Associate⠀Provost⠀and the⠀Deans and⠀Unit heads⠀that are⠀supervised⠀by the⠀Associate⠀Provost.
Extensively⠀interacts⠀with⠀internal⠀and⠀external⠀stakeholders⠀in a fully⠀professional⠀and⠀service-oriented⠀manner⠀ensuring⠀that their⠀information⠀and⠀business⠀needs are⠀met.
Mentors⠀junior⠀staff⠀members⠀within the⠀unit.
Providing⠀operational⠀and⠀administrative⠀support to⠀the units⠀for which⠀the⠀Associate⠀Provost is⠀responsible⠀a by⠀introducing,⠀updating⠀and⠀maintaining⠀effective⠀systems⠀and⠀procedures.
Prepares⠀meaningful⠀and⠀accurate⠀reports or⠀documentation⠀to support⠀the⠀effectiveness⠀of the⠀Unit,⠀making⠀recommendations⠀for change⠀and⠀improvements.
Designs⠀and⠀manages⠀efficient⠀work⠀processes⠀and⠀tracking⠀systems to⠀enhance⠀the⠀effectiveness⠀of the⠀Unit.⠀Significantly⠀coordinates⠀with other⠀functional⠀areas to⠀ensure⠀effective⠀delivery⠀of⠀services.
Interprets,⠀monitors,⠀and⠀analyzes⠀information⠀regarding⠀procedures⠀and⠀practices.
Supports⠀aspects of⠀the⠀Unit’s⠀budget,⠀including⠀preparation⠀of⠀purchase⠀requests⠀and⠀expense/reimbursement⠀claims.
Conducts⠀research,⠀gathers⠀and⠀compiles⠀data/information⠀from⠀multiple⠀sources⠀for⠀preparation⠀of⠀reports,⠀presentations⠀and⠀correspondence⠀on behalf⠀of the⠀department.
Performs⠀any other⠀tasks as⠀required⠀by⠀Associate⠀Provost or⠀their⠀designate.

The Requirements

Must⠀possess a⠀bachelor’s⠀degree⠀with a⠀minimum of⠀3 years of⠀experience⠀in⠀administrative⠀support or⠀an⠀equivalent⠀combination⠀of⠀education⠀and⠀experience.
Experience⠀working in⠀an⠀administrative⠀role with⠀senior⠀management,⠀preferably⠀in an⠀educational⠀institution.
Highly⠀computer⠀literate.⠀Advanced⠀Microsoft⠀Office⠀computer⠀knowledge⠀and⠀skills.
Excellent⠀command of⠀written⠀and verbal⠀English.⠀Arabic is⠀an added⠀advantage.
Strong⠀communication,⠀interpersonal⠀and⠀teamwork⠀skills;⠀employing⠀diplomacy⠀in all⠀dealings⠀and⠀demonstrating⠀cultural⠀adaptability⠀and⠀flexibility.

The Benefits

The University’s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., cash housing, a furniture allowance, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.