Senior Administrative Assistant

Posted Date 02 Jan 2024



Experience Icon Experience 2 Years Salary Salary 55000USD - 85000USD
Job Type Icon Job Type Full Time Company Company New York Life
Job Category Icon Job Category Secretary Qualification Icon Qualification BS Administration
Gender IconGender Both Date Last Date 01 Apr
Vacancies IconVacancies 1 Remote IconRemote No
Location Location(s) New Jersey , United States

Description Job Description


When you⠀join New⠀York Life⠀Investments,⠀a wholly⠀owned⠀subsidiary⠀of New⠀York Life⠀Insurance⠀Company,⠀you are⠀joining a⠀global⠀investment⠀company⠀with a⠀long⠀history⠀and⠀passion⠀for career⠀development,⠀innovation,⠀collaboration,⠀and⠀diversity,⠀equity and⠀inclusion.⠀We want⠀employees⠀to feel⠀proud⠀about⠀being part⠀of a⠀company⠀that is⠀committed⠀to doing⠀the right⠀thing.⠀Through⠀various⠀resources⠀and⠀programs,⠀you can⠀grow your⠀career⠀while⠀developing⠀personally⠀and⠀professionally.⠀New York⠀Life is a⠀relationship-based⠀company⠀and⠀appreciates⠀how both⠀virtual⠀and⠀in-person⠀interactions⠀support⠀our⠀culture.

As⠀a top 25⠀global⠀asset⠀management⠀firm with⠀more than⠀$600⠀billion in⠀assets⠀under⠀management,⠀we have an⠀important⠀mission:⠀to help⠀build a⠀better⠀financial⠀future for⠀our⠀clients,⠀our⠀employees,⠀and our⠀communities.⠀We invite⠀you to⠀bring your⠀talents to⠀New York⠀Life⠀Investments,⠀so we can⠀continue⠀to help⠀people⠀achieve⠀their⠀financial⠀aspirations.

The⠀Sales⠀Support⠀Specialist⠀will⠀support⠀the Sales⠀and⠀Distribution⠀Leadership⠀Team. This⠀individual⠀will⠀execute a⠀variety of⠀integral⠀administrative⠀needs.⠀This⠀individual⠀must⠀effectively⠀work with⠀senior⠀executives,⠀team⠀members⠀within the⠀department,⠀with⠀employees⠀throughout⠀New York⠀Life, as⠀well as⠀with⠀external⠀business⠀partners.⠀The⠀position⠀may be⠀hybrid⠀based in⠀our⠀midtown⠀Manhattan⠀Home⠀Office or⠀fully⠀remote.

Job Responsibilities:

  • Provide⠀administrative⠀and⠀scheduling⠀support to⠀the Sales⠀and⠀Distribution⠀Leadership⠀Team⠀.
  • Maintaining⠀overall⠀support of⠀2⠀Divisional⠀Sales⠀Managers,⠀including⠀complex⠀business⠀calendar⠀and⠀correspondence⠀in a⠀timely and⠀professional⠀manner .⠀Coordinate⠀meetings/events,⠀conferences,⠀conference⠀calls and⠀travel⠀arrangements⠀with high⠀attention⠀to detail⠀and⠀follow-up.
  • Handle⠀expense⠀reports,⠀tracking⠀and⠀reporting⠀for the⠀executives⠀and⠀department.⠀Coordinate⠀all⠀document⠀tracking⠀and⠀retention⠀while⠀ensuring⠀their⠀accessibility.⠀Liaise⠀within the⠀department,⠀across the⠀organization⠀and with⠀external⠀partners/vendors/associations.
  • Assist⠀with⠀day-to-day⠀operations.
  • Maintain⠀team⠀distribution⠀list and⠀organizational⠀charts.
  • This⠀individual⠀will be⠀empowered⠀to act on⠀behalf of⠀the⠀executive(s)⠀and will⠀truly be a⠀partner on⠀all day-⠀to-day⠀operations.
  • Handle⠀ad-hoc⠀projects⠀and⠀assignments⠀as the⠀business⠀dictate,⠀such as⠀data⠀processing/analysis⠀and⠀PowerPoint⠀creation.


Qualifications:

  • Bachelor’s⠀degree⠀preferred
  • 2+⠀years of⠀experience⠀in an⠀administrative,⠀operational,⠀or support⠀function
  • Experience⠀in⠀financial⠀services⠀preferred
  • Exceptional⠀written⠀and verbal⠀communication⠀skills.⠀Excellent⠀organization⠀and time⠀management⠀skills.⠀Strong⠀problem-solving⠀skills
  • Strong⠀ability to⠀grasp⠀concepts⠀and⠀processes
  • Proactive,⠀client-centric⠀and⠀ability to⠀multi-task⠀in a⠀fast-paced⠀environment.⠀A positive⠀attitude⠀and⠀professional⠀demeanor⠀strongly⠀desired.
  • A⠀willingness⠀to work⠀overtime,⠀as⠀necessary
  • Strong⠀Microsoft⠀Word,⠀Excel,⠀PowerPoint,⠀and⠀Outlook⠀skills⠀Experience⠀with⠀Concur,⠀Tableau⠀and⠀Salesforce.com⠀preferred
  • High⠀attention⠀to detail,⠀as well⠀as, the⠀utmost⠀discretion⠀to handle⠀confidential⠀information

Salary⠀range:⠀$55,000-$85,000

Overtime⠀eligible:⠀Nonexempt

Discretionary⠀bonus⠀eligible:⠀Yes

Sales⠀bonus⠀eligible:⠀No



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