Senior Administrative Assistant

When you⠀join New⠀York Life⠀Investments,⠀a wholly⠀owned⠀subsidiary⠀of New⠀York Life⠀Insurance⠀Company,⠀you are⠀joining a⠀global⠀investment⠀company⠀with a⠀long⠀history⠀and⠀passion⠀for career⠀development,⠀innovation,⠀collaboration,⠀and⠀diversity,⠀equity and⠀inclusion.⠀We want⠀employees⠀to feel⠀proud⠀about⠀being part⠀of a⠀company⠀that is⠀committed⠀to doing⠀the right⠀thing.⠀Through⠀various⠀resources⠀and⠀programs,⠀you can⠀grow your⠀career⠀while⠀developing⠀personally⠀and⠀professionally.⠀New York⠀Life is a⠀relationship-based⠀company⠀and⠀appreciates⠀how both⠀virtual⠀and⠀in-person⠀interactions⠀support⠀our⠀culture.

As⠀a top 25⠀global⠀asset⠀management⠀firm with⠀more than⠀$600⠀billion in⠀assets⠀under⠀management,⠀we have an⠀important⠀mission:⠀to help⠀build a⠀better⠀financial⠀future for⠀our⠀clients,⠀our⠀employees,⠀and our⠀communities.⠀We invite⠀you to⠀bring your⠀talents to⠀New York⠀Life⠀Investments,⠀so we can⠀continue⠀to help⠀people⠀achieve⠀their⠀financial⠀aspirations.

The⠀Sales⠀Support⠀Specialist⠀will⠀support⠀the Sales⠀and⠀Distribution⠀Leadership⠀Team. This⠀individual⠀will⠀execute a⠀variety of⠀integral⠀administrative⠀needs.⠀This⠀individual⠀must⠀effectively⠀work with⠀senior⠀executives,⠀team⠀members⠀within the⠀department,⠀with⠀employees⠀throughout⠀New York⠀Life, as⠀well as⠀with⠀external⠀business⠀partners.⠀The⠀position⠀may be⠀hybrid⠀based in⠀our⠀midtown⠀Manhattan⠀Home⠀Office or⠀fully⠀remote.

Job Responsibilities:

• Provide⠀administrative⠀and⠀scheduling⠀support to⠀the Sales⠀and⠀Distribution⠀Leadership⠀Team⠀.
• Maintaining⠀overall⠀support of⠀2⠀Divisional⠀Sales⠀Managers,⠀including⠀complex⠀business⠀calendar⠀and⠀correspondence⠀in a⠀timely and⠀professional⠀manner .⠀Coordinate⠀meetings/events,⠀conferences,⠀conference⠀calls and⠀travel⠀arrangements⠀with high⠀attention⠀to detail⠀and⠀follow-up.
• Handle⠀expense⠀reports,⠀tracking⠀and⠀reporting⠀for the⠀executives⠀and⠀department.⠀Coordinate⠀all⠀document⠀tracking⠀and⠀retention⠀while⠀ensuring⠀their⠀accessibility.⠀Liaise⠀within the⠀department,⠀across the⠀organization⠀and with⠀external⠀partners/vendors/associations.
• Assist⠀with⠀day-to-day⠀operations.
• Maintain⠀team⠀distribution⠀list and⠀organizational⠀charts.
• This⠀individual⠀will be⠀empowered⠀to act on⠀behalf of⠀the⠀executive(s)⠀and will⠀truly be a⠀partner on⠀all day-⠀to-day⠀operations.
• Handle⠀ad-hoc⠀projects⠀and⠀assignments⠀as the⠀business⠀dictate,⠀such as⠀data⠀processing/analysis⠀and⠀PowerPoint⠀creation.

Qualifications:

• Bachelor’s⠀degree⠀preferred
• 2+⠀years of⠀experience⠀in an⠀administrative,⠀operational,⠀or support⠀function
• Experience⠀in⠀financial⠀services⠀preferred
• Exceptional⠀written⠀and verbal⠀communication⠀skills.⠀Excellent⠀organization⠀and time⠀management⠀skills.⠀Strong⠀problem-solving⠀skills
• Strong⠀ability to⠀grasp⠀concepts⠀and⠀processes
• Proactive,⠀client-centric⠀and⠀ability to⠀multi-task⠀in a⠀fast-paced⠀environment.⠀A positive⠀attitude⠀and⠀professional⠀demeanor⠀strongly⠀desired.
• A⠀willingness⠀to work⠀overtime,⠀as⠀necessary
• Strong⠀Microsoft⠀Word,⠀Excel,⠀PowerPoint,⠀and⠀Outlook⠀skills⠀Experience⠀with⠀Concur,⠀Tableau⠀and⠀Salesforce.com⠀preferred
• High⠀attention⠀to detail,⠀as well⠀as, the⠀utmost⠀discretion⠀to handle⠀confidential⠀information