School Clerk

This role involves preparing and typing various original documents, including correspondence, memoranda, and reports, using either a computer or typewriter, as directed by the school principal or their designee. Responsibilities include handling incoming mail and school communications, greeting visitors and directing them to appropriate staff, scheduling appointments for school administrators, and managing phone calls for school personnel. This role also involves responding to inquiries from students, parents, and the public regarding school activities and operations.

The position entails maintaining attendance records for students and staff, processing payrolls both manually and with computerized systems, managing enrollment and student transfers, and maintaining student history records. Additional duties include preparing and processing requisitions for school supplies and materials, managing petty cash and internal account ledgers, issuing checks, preparing deposits, and compiling reports related to payroll, attendance, and account ledgers. The role may require taking dictation, transcribing, and using personal computers with spreadsheet, database, or other applications.

Minimum Qualifications

• Education and Experience: High school diploma or GED equivalent with at least one year of clerical experience. Ability to type 45 words per minute with fewer than 10 errors, or an equivalent mix of education and experience.

• Knowledge, Abilities, and Skills:

  • Understanding of modern office procedures and practices.
  • Familiarity with office machines and equipment.
  • Ability to apply general office methods and follow instructions effectively.
  • Proficient typing skills.
  • Strong communication skills for interacting with school personnel, students, parents, and the general public.
  • Experience with personal computers, including word processing, spreadsheets, and databases, is highly desirable.

• Skills: Strong written and oral communication skills, basic math, interpersonal, and record-keeping skills.

Physical Requirements

• Sedentary Work: Involves occasional exertion of up to 10 pounds and primarily sitting, with occasional walking or standing as needed.