Regional Office Coordinator

Looking⠀for an⠀exciting⠀opportunity⠀in the⠀legal⠀industry?⠀We have⠀the⠀perfect⠀job for⠀you! Our⠀team of⠀dedicated⠀professionals⠀is looking⠀for a⠀Regional⠀Office⠀Coordinator⠀to work⠀with us in⠀New York⠀City.

As⠀part of⠀our team,⠀you will⠀work with⠀a⠀dedicated⠀group of⠀professionals⠀and will⠀be⠀responsible⠀for⠀performing⠀a diverse⠀range of⠀administrative⠀responsibilities⠀to ensure⠀the smooth⠀operation⠀of the⠀regional⠀office and⠀the⠀coordination⠀of⠀hearings⠀on⠀arbitration⠀and⠀mediation⠀cases. If⠀you have a⠀a passion⠀for⠀professionalism,⠀service,⠀communication,⠀and⠀problem-solving⠀skills, we⠀want to⠀hear from⠀you!

In⠀addition⠀to a⠀competitive⠀salary⠀range of⠀$62,500 -⠀$68,200/year,⠀we offer a⠀7.5%⠀quarterly⠀incentive⠀opportunity⠀to reward⠀your hard⠀work. Our⠀employees⠀enjoy⠀rewarding⠀careers in⠀a⠀fast-paced,⠀results-driven⠀environment⠀and we⠀have been⠀recognized⠀as one of⠀the 50⠀best⠀nonprofits⠀to work⠀for by the⠀Non-Profit⠀Times. We⠀also⠀provide⠀comprehensive⠀benefits,⠀including⠀medical,⠀dental,⠀orthodontia,⠀vision⠀coverage,⠀a student⠀loan⠀repayment⠀program, a⠀403(b)⠀retirement⠀plan with⠀substantial⠀company⠀match,⠀discounted⠀pet⠀insurance,⠀and⠀generous⠀paid-time-off⠀benefits.⠀With our⠀supportive⠀work⠀culture⠀and⠀excellent⠀benefits⠀package,⠀you will⠀feel⠀valued and⠀appreciated⠀as a⠀member of⠀our⠀team.

Don't⠀miss out⠀on this⠀exciting⠀opportunity⠀to advance⠀your⠀career.⠀Apply⠀today and⠀join our⠀team of⠀professionals!

Essential Duties and Responsibilites:

• Arranges⠀and⠀coordinates⠀logistics⠀for⠀arbitration⠀and⠀mediation⠀hearings,⠀including⠀room⠀reservations,⠀technology⠀setup, and⠀catering;⠀ensures⠀that⠀facilities⠀are⠀well-equipped⠀and⠀properly⠀set up for⠀meetings;⠀coordinates⠀special⠀room set⠀ups, and⠀A/V⠀requirements;⠀serves as⠀back up⠀for A/V⠀and Zoom⠀presentation⠀set⠀ups.
• Provides⠀administrative⠀support to⠀management⠀(filing,⠀copying,⠀scanning,⠀data⠀entry,⠀spreadsheets,⠀and⠀reports);⠀generates⠀and sends⠀correspondence;⠀serves as⠀back up⠀for⠀receptionist;⠀greets⠀visitors⠀and⠀answers⠀phones.
• Maintains⠀and tracks⠀invoices;⠀coordinates⠀billing⠀and⠀invoicing⠀with⠀vendors⠀and⠀compiles⠀reports.
• Responds⠀to⠀inquiries⠀in a⠀timely⠀manner;⠀anticipates,⠀troubleshoots⠀and⠀resolves⠀problems⠀by⠀weighing⠀the⠀importance⠀of facts⠀and⠀issues;⠀ensures⠀that⠀unresolved⠀and⠀complex⠀issues are⠀escalated⠀to⠀management.
• Interact⠀with the⠀building’s⠀property⠀management⠀company;⠀coordinate⠀and⠀schedule⠀on-site⠀arrangements⠀for⠀visitors⠀and⠀vendors.
• Liaise⠀with case⠀administration⠀teams;⠀answers⠀client⠀inquiries⠀regarding⠀the⠀AAA’s⠀services,⠀filing⠀procedures,⠀and case⠀administration.
• Maintains⠀inventory⠀and orders⠀supplies,⠀schedules⠀work⠀orders for⠀building⠀and/or⠀internal⠀service⠀requests.
• Reviews⠀and⠀distributes⠀incoming⠀mail and⠀sends⠀outgoing⠀mail and⠀packages.
• Ensures⠀confidentiality;⠀adheres to⠀information⠀security⠀and data⠀privacy⠀policies,⠀procedures,⠀and⠀practices.
• Demonstrates⠀regular,⠀reliable,⠀predictable⠀job⠀attendance.
• Attends⠀on-site⠀and⠀in-person⠀meetings⠀and⠀training⠀sessions.

Qualifications:

Education⠀&⠀Experience:⠀Bachelor's⠀Degree in⠀business⠀or⠀hospitality⠀related⠀discipline;⠀3 years of⠀relevant⠀experience⠀or an⠀equivalent⠀mix of⠀education⠀and work⠀experience.

Technology⠀Requirements:⠀Basic⠀knowledge⠀of⠀Outlook,⠀MS Word,⠀Excel,⠀basic⠀keyboarding⠀skills and⠀must be⠀able to⠀learn and⠀use other⠀computer⠀applications/systems.

Working⠀Conditions:⠀The⠀regular⠀work⠀schedule⠀(100%⠀on-site)⠀for this⠀position⠀is 37.5⠀hours per⠀week⠀(Monday-Friday;⠀daytime)⠀and may⠀require⠀additional⠀hours/overtime⠀as⠀necessary.⠀Must⠀occasionally⠀lift⠀and/or⠀move up to⠀20 pounds.