Real Estate Administrative Assistant

Posted Date 12 Aug 2024

Experience	2 Years	Salary	46000USD
Job Type	Full Time	Company	OUTFRONT media
Job Category	Real Estate	Qualification	BS Administration
Gender	Both	Last Date	10 Nov
Vacancies	1	Remote	No
Location(s)	New Jersey , United States

Job Description

We are one⠀of North⠀America’s⠀most⠀innovative⠀media⠀companies.⠀We⠀leverage⠀the power⠀of⠀creative⠀excellence,⠀unbeatable⠀locations⠀and smart⠀audience⠀data to⠀change the⠀game for⠀advertisers.⠀Our⠀purpose as⠀a company⠀is to help⠀people,⠀places and⠀businesses⠀grow⠀stronger.⠀To do⠀this, we⠀make⠀meaningful⠀connections⠀between⠀brands and⠀people⠀when they⠀are⠀outside of⠀their⠀homes⠀through⠀one of the⠀largest⠀and most⠀diverse⠀sets of⠀out-of-home⠀assets⠀including⠀billboards,⠀transit⠀and mobile⠀displays⠀across the⠀U.S. We⠀connect⠀diverse⠀audiences⠀across⠀over 150⠀markets⠀and⠀conduct⠀our⠀business⠀considering⠀all our⠀stakeholders,⠀from⠀clients⠀and⠀employees,⠀to the⠀communities⠀where we⠀operate.⠀Come join⠀our⠀industry-leading⠀team!

What We Offer

OUTFRONT offers a comprehensive benefits program including:

Medical,⠀Dental,⠀Vision⠀(including⠀same and⠀opposite-sex⠀domestic⠀partners)
HSA⠀and FSA⠀plans,⠀Family⠀Benefits,⠀Pet⠀Benefits
401(k)⠀Plan with⠀an⠀Employer⠀Match
Paid⠀Time Off,⠀Commuter⠀Benefits,⠀Educational⠀Assistance
Robust⠀Diversity,⠀Equity and⠀Inclusion⠀program⠀including⠀7 Employee⠀Resource⠀Groups⠀(ERGs)

Job Summary

This⠀position⠀is⠀responsible⠀for⠀assisting⠀the Real⠀Estate⠀Department⠀in market⠀activities⠀involving⠀site⠀identification,⠀revenue⠀analysis⠀for: new⠀leases;⠀renewals;⠀easements;⠀re-builds,⠀conversions⠀& repairs.⠀Processes⠀Lease⠀Change⠀Forms,⠀Lease⠀Audits and⠀Monthly⠀Reporting,⠀vegetation⠀and pest⠀control,⠀organizing⠀and⠀preparation⠀of⠀materials⠀for⠀variance⠀and⠀ordinance⠀presentations⠀and other⠀related⠀matters as⠀deemed⠀necessary⠀by⠀management.

Your Role

Provides⠀support⠀including⠀call⠀screening,⠀correspondence,⠀memorandums⠀and⠀reports;⠀preparation⠀of graphs⠀and⠀charts;⠀processing⠀payment of⠀all bills,⠀preparing⠀leases,⠀capital⠀expenditure⠀requests⠀and⠀gathering⠀appropriate⠀information⠀as well as⠀telephone⠀contact⠀with⠀lessors.
Coordinates⠀and⠀manages⠀materials⠀such as⠀documents,⠀reports,⠀etc., and⠀special⠀projects.⠀Also⠀maintain⠀all Real⠀Estate⠀Department⠀files.
Processes⠀and⠀maintains⠀vegetation⠀control⠀records,⠀pest⠀control⠀records;⠀property⠀tax⠀records;⠀annual⠀business⠀license⠀fee⠀records;⠀percentage⠀lease⠀records.
Processes⠀all⠀monthly⠀“Lease⠀Change⠀Forms,”⠀reports,⠀and Lease⠀audits.
Updates⠀and⠀maintains⠀all Lease⠀Files⠀including⠀the data⠀entry,⠀review and⠀analysis⠀of:⠀current⠀rental,⠀future⠀increases,⠀expiration⠀date,⠀lease⠀check⠀registers,⠀real⠀estate⠀taxes,⠀parcel⠀I.D.,⠀license⠀fee, meter⠀number,⠀revenues,⠀E.O.I.,⠀latitude/longitude,⠀and zip⠀codes as⠀defined by⠀Sarbanes-Oxley⠀compliance⠀requirements⠀in: 1) All⠀spreadsheets⠀applicable⠀to Real⠀Estate⠀Department;⠀2)⠀Current/future⠀lease data⠀systems.
Assist⠀with⠀background⠀and⠀revenue⠀analysis⠀for new⠀lease⠀development⠀and lease⠀renewal⠀negotiations,⠀then helps⠀with⠀servicing⠀each lease⠀through⠀its⠀duration,⠀always⠀communicating⠀directly⠀with each⠀landowner.
Assist⠀with daily⠀Lessor⠀requests⠀in⠀settling⠀any⠀discrepancies⠀(property-line⠀disputes,⠀ingress-egress⠀problems,⠀roof⠀damage,⠀etc.) to⠀the⠀satisfaction⠀of the⠀concerned⠀parties.
Assist⠀in the⠀analysis⠀for⠀securing⠀and⠀renewing⠀permits⠀for⠀locations⠀with all⠀applicable⠀jurisdictions.
Assist⠀in⠀securing⠀all⠀necessary⠀variances.
Assist⠀as public⠀affairs⠀representative⠀striving⠀to⠀positively⠀impact the⠀ordinances⠀and⠀regulations⠀which⠀control⠀the⠀outdoor⠀advertising⠀industry.
Assist⠀in⠀research⠀and⠀analysis⠀for⠀lobbying⠀efforts.
Completes⠀projects⠀as⠀directed.

Your Qualifications

Computer⠀Literacy:⠀Proficient⠀in⠀Microsoft⠀windows⠀environment,⠀including⠀Excel.
Paralegal⠀knowledge⠀preferred.
Must⠀be⠀professional,⠀multi-task⠀oriented,⠀and able⠀to⠀communicate⠀clearly,⠀comprehensively⠀and with⠀complete⠀personal⠀and⠀professional⠀integrity.