Property Assistant Chicago

This role offers an exciting opportunity to contribute to the growing data center property management sector with a leading industry player. As a Property Assistant, you will provide essential support for managing data center properties, assisting with clerical tasks, basic bookkeeping, and more. You will be part of a dynamic team that combines the personal atmosphere of a smaller office with the stability and resources of a large corporation, allowing you to grow both professionally and personally.

Key Responsibilities:

As a Property Assistant, you will support a team including Real Estate Managers and Assistant Real Estate Managers. This position involves a mix of administrative tasks and bookkeeping responsibilities. Your specific duties will include:

• Assisting with the planning, budgeting, and management of both operating and capital expenditures.
• Helping prepare annual budgets, forecasts, monthly reports, and variance analysis.
• Supporting accounts receivable and payable processes, including rent collection, accruals, payment processing, common area maintenance estimates, reconciliations, and lease compliance.
• Addressing customer inquiries and coordinating with the Property Management Team to resolve any issues.
• Assisting in selecting vendors and managing their performance, including preparing requests for proposals and service contracts.
• Ensuring vendor services comply with established agreements and quality standards.
• Scheduling and coordinating maintenance activities with vendors and customers.
• Documenting and tracking certificates of insurance for vendors and customers.
• Maintaining accurate and up-to-date information for both vendors and customers.
• Preparing communications to customers and vendors.
• Cultivating strong working relationships with both internal and external stakeholders.
• Managing lease and property files.
• Handling incoming calls and mail.
• Scheduling and coordinating meetings, customer events, and site visits.
• Monitoring and stocking clerical supplies as needed during site visits.

Required Qualifications: The ideal candidate will have 2 to 3 years of experience in a similar administrative or office support role, though we are open to recent college graduates with a strong willingness to learn. To succeed in this role, you should possess:

• A minimum of three years of relevant administrative or office experience.
• Proficiency with Microsoft Word, Excel, and Outlook.
• A demonstrated ability to deliver excellent customer service.
• A valid driver’s license and reliable transportation for visiting various properties.

Additionally, the following qualities will be essential:

• Strong organizational and attention to detail skills.
• The ability to manage multiple tasks and prioritize effectively.
• A friendly, people-oriented approach with strong interpersonal skills.
• Excellent communication skills, both written and verbal.
• Resourcefulness and the ability to work independently.
• Reliability and punctuality.

Preferred Qualifications:

• A Bachelor’s degree is preferred.
• Familiarity with Yardi or similar property management software.
• Experience with bookkeeping, including accounts payable, budgeting, and financial reporting.

Our Digital Team: Our Operations team plays a key role in maintaining the infrastructure of our data centers, ensuring all systems such as power, cooling, and fire suppression run safely and securely. This team regularly takes on a range of tasks, fostering technical skill development.

Why Digital Realty: At Digital Realty, you will join a diverse and inclusive team, working to meet the evolving needs of our global clients. We value innovation and are committed to offering you career development opportunities, along with a supportive environment that encourages bringing your whole self to work.

Compensation & Benefits: Digital Realty offers a competitive compensation package, including medical, dental, vision, life insurance, 401k matching, disability coverage, wellness programs, and more. Paid time off, holidays, and other benefits are also provided. For more details on our benefits package, visit our website.

Equal Opportunity Employer: Digital Realty is an Equal Opportunity Employer. We celebrate diversity and ensure an inclusive work environment where all employees are valued, regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.