Project Assistant

Posted Date 11 Jul 2024

Experience	3 Years	Salary	54000USD
Job Type	Full Time	Company	ZS Associates
Job Category	Assistant	Qualification	BS Administration
Gender	Both	Last Date	09 Oct
Vacancies	1	Remote	No
Location(s)	New Jersey , United States

Job Description

ZS⠀Corporate⠀Support⠀Teams⠀operate⠀the⠀firm’s⠀core⠀internal⠀enterprise⠀functions.⠀Our global⠀teams⠀comprise⠀team-oriented,⠀pragmatic⠀and⠀results-driven⠀people who⠀thrive in⠀a⠀challenging⠀work⠀environment.⠀Our people⠀come from⠀diverse⠀backgrounds,⠀but share⠀a passion⠀for⠀quality⠀customer⠀service⠀and⠀dedication—whether⠀our⠀customer⠀is a⠀client or⠀another ZS⠀employee.

Administrative⠀Services⠀provides⠀support⠀services⠀to ZS⠀professionals⠀as they⠀complete⠀their⠀work. The⠀administrative⠀services⠀team⠀provides⠀administrative⠀support,⠀travel⠀planning,⠀operations,⠀catering⠀coordination,⠀and⠀facilities⠀management.

PROJECT⠀ASSISTANT

We⠀seek an⠀experienced⠀administrative⠀professional⠀who is⠀organized⠀and⠀energetic,⠀with⠀superb⠀interpersonal⠀skills for⠀our⠀Princeton⠀office.⠀The⠀Project⠀Assistant⠀performs⠀administrative⠀support⠀functions⠀and⠀operations⠀for large⠀client-facing⠀team(s).⠀This role⠀provides⠀opportunities⠀for⠀project⠀coordination,⠀client⠀relationship⠀development,⠀and⠀administrative⠀support.

Responsibilities:

Increase⠀productivity⠀of⠀consulting⠀professionals⠀by⠀handling⠀the⠀administrative⠀tasks⠀(such as,⠀travel⠀arrangements,⠀expense⠀reporting,⠀calendar⠀management,⠀interacting⠀with⠀vendors⠀and⠀clients,⠀email⠀correspondence,⠀etc.)
Provide⠀scheduling⠀support to⠀multiple⠀individuals⠀(appointment,⠀calendar⠀and⠀meeting⠀management)
Provide⠀assistance⠀with⠀client⠀calendars⠀and room⠀bookings⠀at the⠀client
Complete⠀expense⠀reports⠀within⠀compliance⠀guidelines,⠀process⠀invoices⠀for⠀payment,⠀and assist⠀with other⠀administrative⠀processes,⠀as⠀needed
Prepare⠀domestic⠀and⠀international⠀travel⠀logistics⠀(itineraries,⠀visas,⠀etc.)
Coordinate⠀internal⠀and⠀external⠀meetings/activities⠀(i.e.⠀venue⠀selection/reservation⠀and⠀set-up,⠀hotel⠀accommodations,⠀catering,⠀etc.)
Prepare⠀and⠀organize⠀documents⠀for client⠀proposals⠀and⠀presentations⠀as needed⠀(contract⠀tracking,⠀printing,⠀organizing⠀and⠀archiving⠀meeting⠀support⠀materials)
Address⠀problems⠀and⠀troubleshoot⠀with⠀internal⠀and⠀external⠀stakeholders
Handle⠀special⠀projects⠀with⠀demanding⠀deadlines
Front⠀desk⠀reception⠀back-up⠀coverage⠀(answering⠀phones,⠀greeting⠀visitors,⠀handling⠀incoming/outgoing⠀mail and⠀deliveries)
Hours⠀are 8:30⠀am - 5:30⠀pm.

Qualifications:

High⠀school⠀diploma⠀required.⠀Post-secondary⠀education⠀or⠀Associate⠀or⠀Bachelor⠀degree⠀preferred.
At⠀least 3⠀years of⠀relevant⠀work⠀experience⠀as an⠀administrative/executive⠀assistant,⠀preferably⠀in a⠀professional⠀services⠀environment
Fluent⠀in MS⠀Office⠀(Word,⠀PowerPoint,⠀Excel and⠀Outlook),⠀travel and⠀expense⠀reporting⠀applications
Strong⠀oral and⠀written⠀communication⠀skills
Professional⠀appearance⠀and⠀demeanor⠀with⠀ability to⠀exercise⠀good⠀judgment⠀and⠀discretion
Attention⠀to detail,⠀dependability,⠀punctuality
Proactive⠀self-starter⠀with⠀ability to⠀manage a⠀wide⠀variety of⠀tasks and⠀meet⠀deadlines
Experience⠀working⠀both⠀independently⠀and with a⠀team in a⠀demanding⠀environment
Sense⠀of humor⠀appreciated

Perks & Benefits:

ZS offers⠀a⠀comprehensive⠀total⠀rewards⠀package⠀including⠀health and⠀well-being,⠀financial⠀planning,⠀annual⠀leave,⠀personal⠀growth and⠀professional⠀development.⠀Our robust⠀skills⠀development⠀programs,⠀multiple⠀career⠀progression⠀options⠀and⠀internal⠀mobility⠀paths and⠀collaborative⠀culture⠀empowers⠀you to⠀thrive as⠀an⠀individual⠀and global⠀team⠀member.

We⠀are⠀committed⠀to giving⠀our⠀employees⠀a flexible⠀and⠀connected⠀way of⠀working. A⠀flexible⠀and⠀connected⠀ZS allows⠀us to⠀combine⠀work from⠀home and⠀on-site⠀presence⠀at⠀clients/ZS⠀offices⠀for the⠀majority⠀of our⠀week. The⠀magic of⠀ZS culture⠀and⠀innovation⠀thrives in⠀both⠀planned⠀and⠀spontaneous⠀face-to-face⠀connections.