Project Administrator

Posted Date 13 Nov 2023

Experience	5 Years	Salary	9000AED
Job Type	Full Time	Company	Wood Plc
Job Category	Courier	Qualification	BS Administration
Gender	Both	Last Date	20 Dec
Vacancies	1	Remote	No
Location(s)	Dubai , United Arab Emirates

Job Description

Role Responsibilities

To Provide⠀Admin⠀support to⠀our⠀client,⠀including⠀mobilisation⠀plans for⠀in country⠀staff
Support⠀Project⠀Management⠀Team with⠀delivery,⠀Lead⠀communication,⠀personnel⠀logistics⠀and⠀reporting
Ensure⠀project⠀management⠀reporting,⠀internally⠀and⠀externally,⠀is⠀correctly⠀formatted,⠀approved⠀by all⠀parties⠀and⠀submitted⠀on⠀time
Support⠀preparation⠀for Asset⠀Project⠀Technical⠀Reviews,⠀such as⠀HAZOPs⠀Coordinate⠀IT⠀arrangements⠀critical⠀for Asset⠀Team⠀delivery
Arrange⠀and⠀prepare⠀presentations⠀required⠀for⠀Project⠀Management⠀meetings⠀Coordinate⠀travel and⠀desk moves⠀for Asset⠀Team⠀personnel
When⠀required⠀attend⠀meetings⠀for minute⠀taking and⠀issue of⠀MoM's Own⠀and update⠀Asset Team⠀Holiday⠀Tracker
As⠀required,⠀update⠀office⠀space⠀tracker⠀and⠀coordination⠀of desk⠀moves for⠀Asset Team⠀Issue⠀Asset Team⠀Communications
As⠀required,⠀ensure⠀timesheets⠀are⠀correct⠀and⠀submitted⠀on⠀time
As⠀required,⠀update⠀Asset Team⠀Organisation⠀Charts
Support⠀effective⠀collaboration⠀between⠀personnel⠀from⠀different⠀department⠀functions⠀within⠀Asset
Accountable⠀for⠀providing⠀all⠀systematic⠀administrative⠀support⠀and⠀technical⠀assistance⠀in an⠀organised⠀and⠀cohesive⠀manner for⠀the entire⠀Project⠀Team,⠀including⠀travel⠀arrangements,⠀meeting⠀room⠀bookings,⠀assisting⠀visitors⠀during⠀business⠀gatherings⠀and⠀organising⠀all⠀events/programs/meetings⠀for the⠀team,⠀etc
Prepare⠀correspondence,⠀excel⠀spreadsheets,⠀power⠀point⠀presentations⠀and⠀meeting⠀materials⠀as⠀directed.
Create⠀and⠀maintain⠀project⠀team⠀technical⠀documents⠀and⠀organisation⠀charts (MS⠀Visio)
Coordination⠀of new⠀starts⠀within the⠀project⠀team,⠀ensuring⠀desks, IT⠀Equipment,⠀phones,⠀mobiles,⠀etc are⠀allocated⠀in a⠀timely⠀manner
Acting⠀as IT⠀Helpdesk⠀to assist⠀on all IT⠀requirements⠀(installation,⠀configuration,⠀etc.)
Ensure⠀all⠀project⠀personnel⠀CVs are in⠀Wood⠀format and⠀keep⠀database⠀of⠀these
Responsible⠀for⠀administrative⠀task such⠀as courier⠀shipments,⠀Office and⠀Pantry⠀Supplies⠀requisition⠀and⠀maintenance,⠀etc
Attend⠀to⠀clerical⠀tasks such⠀as general⠀photocopying,⠀scanning,⠀collating,⠀and filing⠀support to⠀project⠀team
Support⠀and⠀coordination⠀of all⠀project⠀requirements

Skills / Qualifications:

Degree⠀qualification⠀or⠀relevant⠀educational⠀qualification
Minimum⠀5 years of⠀experiene
Previous⠀onshore⠀brownfield⠀experience
Previous⠀Middle⠀East⠀experience⠀is⠀preferred.
Highly⠀organised
Team⠀Player
Excellent⠀knowledge⠀of MS⠀Office -⠀Word,⠀Excel and⠀Power⠀Point and⠀formatting⠀skills
Good⠀communication⠀skills
Can⠀meet⠀timelines.
Great⠀attention⠀to⠀detail
Knowledge⠀of office⠀management⠀systems⠀and⠀procedures
Excellent⠀time⠀management⠀skills and⠀ability to⠀multi-task⠀and⠀prioritize⠀work.
Highly⠀motivated⠀and⠀self-reliant
Attention⠀to detail⠀and⠀problem-solving⠀skills.
Confident⠀and⠀assertive
Open⠀thinker⠀and⠀innovator
Flexible⠀and⠀adaptable
Accuracy⠀and⠀meticulous
Flexible⠀and⠀efficient
Excellent⠀computer⠀skills -⠀Computer⠀literate -⠀MS Office⠀I⠀Visio
Excellent⠀written⠀and verbal⠀communication⠀skills.
Strong⠀organizational⠀and⠀planning⠀skills
Strong⠀commitment⠀to⠀safety
Clear⠀communicator⠀with good⠀interpersonal⠀skills and⠀willingness⠀to share⠀knowledge⠀and⠀support⠀others
An⠀active⠀listener⠀with the⠀ability to⠀focus on⠀customer⠀requirements
Fluent⠀in spoken⠀and⠀written⠀English⠀language

Company Overview:

Wood is a⠀global⠀leader in⠀consulting⠀and⠀engineering,⠀helping to⠀unlock⠀solutions⠀to⠀critical⠀challenges⠀in energy⠀and⠀materials⠀markets.⠀We provide⠀consulting,⠀projects⠀and⠀operations⠀solutions⠀in 60⠀countries,⠀employing⠀around⠀35,000⠀people.⠀www.woodplc.com

Diversity⠀Statement:

We⠀are an⠀equal⠀opportunity⠀employer⠀that⠀recognises⠀the value⠀of a⠀diverse⠀workforce.⠀All⠀suitably⠀qualified⠀applicants⠀will⠀receive⠀consideration⠀for⠀employment⠀on the⠀basis of⠀objective⠀criteria⠀and⠀without⠀regard to⠀the⠀following⠀(which is⠀a⠀non-exhaustive⠀list):⠀race,⠀colour,⠀age,⠀religion,⠀gender,⠀national⠀origin,⠀disability,⠀sexual⠀orientation,⠀gender⠀identity,⠀protected⠀veteran⠀status, or⠀other⠀characteristics⠀in⠀accordance⠀with the⠀relevant⠀governing⠀laws.