At IPS, we⠀apply our⠀knowledge,⠀skills,⠀and⠀passion to⠀make a⠀difference⠀in the⠀lives of⠀people,⠀solving⠀complex⠀challenges⠀related to⠀life⠀sciences.⠀We are⠀looking⠀for a⠀dedicated⠀Project⠀Accountant⠀to join⠀our⠀talented⠀team at⠀our office⠀located in⠀Somerset,⠀New⠀Jersey.⠀This is a⠀hybrid⠀position⠀that will⠀be a⠀combination⠀of working⠀at the IPS⠀office/onsite⠀at a⠀construction⠀project⠀and⠀remote.
Reporting⠀directly⠀to the⠀Project⠀Accounting⠀Manager,⠀you will⠀manage the⠀accounting⠀aspects of⠀the⠀business⠀units and⠀projects⠀effectively⠀and⠀efficiently,⠀with a⠀helpful⠀and⠀friendly⠀attitude⠀of service⠀to all⠀customers.⠀You will⠀also work⠀in⠀conjunction⠀with the⠀Operations⠀Director,⠀Project⠀Manager,⠀Project⠀Engineer,⠀Project⠀Superintendent,⠀and⠀Contract⠀Administrator.
Position Responsibilities
- Performs⠀all⠀accounting⠀functions⠀relating⠀to⠀assigned⠀projects⠀(e.g.⠀accounts⠀payable,⠀accounts⠀receivable,⠀job costs,⠀etc.).
- Monitors⠀and⠀enforces⠀company⠀policy and⠀procedures⠀with⠀regard to⠀assigned⠀projects.
- Sets⠀up jobs⠀and⠀contracts⠀in⠀Timberline,⠀which⠀includes⠀entering⠀budgets⠀based on⠀an⠀approved⠀schedule⠀of⠀values.
- Records⠀subcontractor⠀commitments⠀provided⠀by the⠀Contract⠀Administrator⠀and⠀approved⠀by the⠀Project⠀Manager/Design⠀Manager,⠀comparing⠀amounts to⠀appropriate⠀line items⠀on the⠀schedule⠀of⠀values.
- Reviews⠀approved⠀subcontractor⠀progress⠀payment⠀applications⠀and⠀reconciles⠀them to⠀previous⠀submissions.
- Reconciles⠀schedule⠀of values⠀on⠀application⠀to⠀subcontractor⠀commitment.
- Compiles⠀submitted⠀payment⠀requests⠀from⠀subcontractors⠀and⠀suppliers,⠀compares⠀them to⠀Job Cost⠀reports,⠀and⠀includes⠀applicable⠀amounts⠀for⠀general⠀conditions⠀and fees⠀to produce⠀a payment⠀request to⠀be⠀submitted⠀to the⠀owner.
- Reconciles⠀current⠀request⠀for owner⠀payment to⠀previous⠀submissions.
- Obtains⠀releases⠀of liens⠀from all⠀suppliers⠀and⠀subcontractors⠀for the⠀previous⠀month’s⠀payment⠀before⠀issuing⠀checks for⠀further⠀payment.
- Maintains⠀log-on⠀progress⠀payments⠀and⠀release of⠀liens.
- Maintains⠀ongoing⠀record of⠀retainage⠀being held⠀on⠀subcontracts/vendors.
- Reviews⠀contracts⠀for⠀release of⠀retainage⠀and⠀notifies⠀the⠀Project⠀Manager of⠀any⠀upcoming⠀releases.
- Monitors⠀special⠀payment⠀arrangements⠀to ensure⠀that⠀time-sensitive⠀payments⠀are made⠀on⠀time.
- Enters⠀owner⠀change⠀orders,⠀changes to⠀estimates,⠀subcontracts,⠀subcontractor⠀change⠀orders,⠀and⠀purchase⠀orders.
- Performs⠀Job⠀close-out⠀duties,⠀including⠀reconciling⠀commitments,⠀archiving⠀files, and⠀closing⠀the job in⠀the⠀system.
- Provides⠀A/R⠀Collection⠀information⠀to⠀management.
Qualifications & Requirements:
- Associate⠀degree⠀required⠀or 3-5⠀years⠀equivalent⠀experience⠀including⠀1 year⠀minimum in⠀construction⠀accounting.
- Ability⠀to⠀effectively⠀prioritize⠀time and⠀meet⠀deadlines.
- Highly⠀reliable⠀with⠀strong⠀organizational⠀skills to⠀manage a⠀large⠀amount of⠀documents⠀and⠀information.
- A⠀sense of⠀urgency⠀with an⠀ability to⠀multitask⠀and⠀ability to⠀meet⠀multiple⠀deadlines.
- Ability⠀to⠀communicate⠀effectively⠀both⠀verbally⠀and in⠀writing.
- Proficiency⠀in working⠀with and⠀reading⠀financial⠀spreadsheet⠀software⠀(Microsoft⠀Excel) as⠀well as⠀fundamental⠀skills⠀with other⠀Microsoft⠀Products.
Preferred Qualifications
- Bachelor's⠀degree in⠀Accounting⠀or Finance⠀or a⠀related⠀field.
- Familiarity⠀with⠀Timberline⠀and⠀Procore.
About Us:
IPS, a⠀Berkshire⠀Hathaway⠀Company,⠀is a⠀global⠀leader in⠀developing⠀innovative⠀business⠀solutions⠀for the⠀biotechnology⠀and⠀pharmaceutical⠀industries.⠀Through⠀operational⠀expertise⠀and⠀industry-leading⠀knowledge,⠀skill, and⠀passion,⠀IPS⠀provides⠀consultancy⠀services,⠀architecture,⠀engineering,⠀project⠀controls,⠀construction⠀management,⠀and⠀compliance⠀services⠀that allow⠀clients to⠀develop⠀and⠀manufacture⠀life-impacting⠀products.⠀Its newest⠀acquisition,⠀Linesight,⠀specializes⠀in cost,⠀schedule,⠀risk,⠀program,⠀and⠀project⠀management⠀services⠀in various⠀market⠀sectors,⠀including⠀data⠀centers,⠀life⠀sciences,⠀and⠀high-tech⠀industries.⠀With the⠀addition⠀of⠀Linesight,⠀IPS has⠀over 3,000⠀professionals⠀in over 45⠀offices⠀across 17⠀countries⠀in the⠀Americas,⠀Europe,⠀Asia⠀Pacific,⠀Southeast⠀Asia,⠀Australia,⠀and the⠀Middle⠀East.
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