Office Team Specialist

Posted Date 07 Jun 2024

Experience	1 Years	Salary	43000USD
Job Type	Full Time	Company	Whole Foods Market
Job Category	Administration	Qualification	Matric
Gender	Both	Last Date	05 Sep
Vacancies	1	Remote	No
Location(s)	Florida , United States

Job Description

Responsible⠀for⠀providing⠀general⠀office and⠀associated⠀administrative⠀support,⠀including⠀audio /⠀visual⠀maintenance,⠀conference⠀/ meeting⠀coordination⠀and set⠀up, new⠀Team⠀Member set⠀up⠀including⠀connectivity⠀support,⠀equipment⠀upkeep and⠀repair.⠀May be⠀responsible⠀for⠀inventory⠀management,⠀supply⠀ordering⠀and⠀upkeep.⠀May also⠀support⠀various⠀business⠀functions,⠀including⠀comparison⠀pricing,⠀equipment⠀rebate⠀tracking⠀and⠀application,⠀and large⠀event⠀planning⠀and⠀support.

This⠀role is⠀based out⠀of our⠀regional⠀office in⠀Ft.⠀Lauderdale,⠀Florida.⠀This Team⠀Member⠀will need⠀to be in⠀the office⠀five days⠀a week. At⠀this time,⠀relocation⠀assistance⠀is not⠀provided⠀for this⠀position.

Responsibilities:

Provides⠀administrative⠀support⠀for⠀designated⠀leader /⠀team.
Greets⠀visitors,⠀maintains⠀visitor⠀logs, and⠀issues⠀visitor⠀passes as⠀required.
Receives⠀incoming⠀calls,⠀routes⠀calls to⠀appropriate⠀contacts⠀and takes⠀/ relays⠀messages.
Provides⠀initial⠀point of⠀contact⠀for WFM in⠀a⠀professional⠀and⠀efficient⠀manner.
Manages⠀high-volume⠀telephone⠀traffic⠀via⠀multi-line⠀phone⠀system.
Coordinates⠀visitor⠀traffic in⠀accordance⠀with⠀Central⠀Securityâ€™s⠀guidelines.
Receives⠀messenger⠀/ courier⠀deliveries⠀and⠀notifies⠀mailroom⠀and/or⠀appropriate⠀Team⠀Members.
Updates⠀/⠀maintains⠀contacts⠀and⠀additional⠀online⠀lists for⠀Security⠀and⠀WFM.
Provides⠀backup⠀support⠀for other⠀Office⠀Team⠀responsibilities,⠀including⠀but not⠀limited to⠀intra-office⠀relocations⠀and⠀workspace⠀arrangements,⠀reception⠀desk⠀coverage.
Ensures⠀office⠀equipment⠀and⠀supplies⠀are⠀properly⠀ordered,⠀stocked,⠀maintained⠀and⠀replaced⠀as⠀necessary.
Makes⠀sure⠀kitchens⠀are⠀stocked⠀with⠀supplies.
Maintains⠀office⠀equipment⠀and⠀supplies⠀(printers,⠀ink,⠀toner,⠀paper).
Receives⠀and logs⠀incoming⠀packages.

Skills:

Uses⠀Microsoft⠀Office⠀products,⠀including⠀Word,⠀Excel,⠀PowerPoint,⠀Outlook,⠀and⠀SharePoint.
Familiar⠀with⠀office⠀equipment⠀(copier,⠀fax,⠀shipping⠀and⠀receiving⠀tools).
Learns⠀various⠀departmental⠀processes⠀and⠀procedures⠀including⠀but not⠀limited to⠀expense⠀processing,⠀document⠀preparation⠀and⠀retention.
Maintains⠀a⠀professional⠀demeanor⠀at all⠀times.
Ability⠀to⠀multi-task⠀and⠀quickly⠀adapt in a⠀fast-paced⠀environment.
Maintains⠀confidential⠀information.
Normally⠀receives⠀general⠀instructions⠀on routine⠀work and⠀detailed⠀instructions⠀on new⠀assignments.
Works⠀well as a⠀team⠀member,⠀sharing⠀responsibilities⠀for tasks⠀and⠀objectives.
Participates⠀in team⠀meetings⠀and⠀contributes⠀ideas as⠀appropriate.
Builds⠀stable⠀internal⠀and, as⠀required,⠀external⠀working⠀relationships.
Works⠀on routine⠀assignments⠀requiring⠀limited⠀judgment.
Follows⠀standard⠀procedures⠀and⠀written⠀directions⠀to⠀accomplish⠀assigned⠀tasks.
Refers⠀unexpected⠀or⠀difficult⠀questions⠀to higher⠀levels.
Understands⠀the WFM⠀organizational⠀structure,⠀associated⠀hierarchy,⠀and⠀approval⠀levels.
Understands⠀the types⠀and timing⠀of various⠀departmental⠀deadlines⠀and⠀events.