Office Operations Assistant

Locke⠀Solutions,⠀a dynamic⠀small to⠀medium-sized⠀company,⠀is⠀experiencing⠀rapid⠀growth and⠀expansion.⠀From a⠀single⠀location⠀to an⠀impressive⠀three, our⠀journey⠀has just⠀begun,⠀with⠀ambitious⠀plans to⠀reach 5-10⠀locations⠀within the⠀next 7⠀years.⠀These⠀achievements⠀reflect⠀the⠀boundless⠀opportunities⠀that lie⠀ahead for⠀our⠀dedicated⠀team.

Our⠀workforce,⠀comprised⠀of smart⠀and⠀energetic⠀individuals,⠀is⠀passionate⠀about⠀providing⠀exceptional⠀customer⠀service.⠀Driven by⠀a⠀commitment⠀to⠀elevating⠀customer⠀experiences⠀and⠀fostering⠀an⠀empowering⠀work⠀environment,⠀we⠀simplify⠀complexities⠀and⠀generate⠀positive⠀outcomes.⠀At Locke⠀Solutions,⠀we embody⠀a⠀service-oriented⠀ethos,⠀embrace⠀innovation,⠀and⠀collaboratively⠀tackle⠀challenges⠀to achieve⠀outstanding⠀results.⠀We⠀genuinely⠀care about⠀our⠀employees,⠀striving⠀to make⠀their⠀lives⠀better,⠀aligning⠀with our⠀dual⠀purpose of⠀making⠀customer⠀lives⠀easier and⠀improving⠀the lives⠀of our⠀team⠀members.

As⠀an Office⠀Operations⠀Assistant⠀at Locke⠀Solutions,⠀you will⠀play a⠀pivotal⠀role in⠀ensuring⠀the smooth⠀functioning⠀of our⠀office⠀environment.⠀Your⠀primary⠀responsibilities⠀will⠀include⠀greeting⠀guests,⠀organizing⠀the lobby⠀area,⠀managing⠀phone⠀calls,⠀maintaining⠀office⠀equipment,⠀and⠀assisting⠀with⠀various⠀administrative⠀and⠀operational⠀tasks.

You⠀will also⠀be⠀responsible⠀for⠀inventory⠀management,⠀coordinating⠀office⠀supplies,⠀and⠀supporting⠀company⠀events.

• Greeting⠀Guests:⠀Assist and⠀provide⠀service to⠀customers,⠀applicants,⠀and⠀visitors,⠀ensuring⠀they are⠀directed⠀to the⠀appropriate⠀internal⠀contact.
• Organize⠀Lobby:⠀Maintain⠀the front⠀lobby of⠀the⠀office,⠀stocking⠀business⠀cards and⠀reading⠀materials⠀for⠀guests,⠀and⠀ensuring⠀general⠀upkeep.
• Phones:⠀Answer all⠀incoming⠀phone⠀calls and⠀direct⠀them to⠀the⠀appropriate⠀personnel⠀or⠀department.
• Office⠀Equipment:⠀Maintain⠀equipment⠀in the⠀central⠀supply⠀room,⠀shared⠀office⠀space, and⠀individual⠀offices.
• Supply⠀Orders:⠀Organize⠀and⠀maintain⠀office and⠀coffee bar⠀supplies,⠀anticipate⠀supplies⠀needed,⠀and verify⠀receipt of⠀supplies.
• Meetings⠀and⠀Clean-Up:⠀Assist⠀with⠀catering,⠀coordinate⠀meeting⠀room⠀needs, and⠀perform⠀general⠀clean-up⠀in meeting⠀areas.
• Daily⠀Stocking:⠀Ensure all⠀supplies⠀are⠀well-stocked,⠀including⠀the coffee⠀area and⠀restrooms.
• Janitorial,⠀Pest⠀Control,⠀and A/C⠀Support:⠀Coordinate⠀quarterly⠀deep⠀cleans,⠀schedule⠀internal⠀pest⠀control,⠀and⠀arrange⠀semi-annual⠀A/C⠀maintenance.
• Assist⠀in Company⠀Events:⠀Support⠀company-held⠀events on⠀a weekly,⠀monthly,⠀quarterly,⠀and annual⠀basis.
• Tool⠀Room⠀Organization:⠀Help⠀maintain⠀the⠀organization⠀and⠀inventory⠀of the⠀tool⠀room.
• Escorting⠀RCB⠀Deliveries:⠀Accompany⠀RCB⠀deliveries⠀as needed⠀by the⠀customer.
• Team⠀Contribution:⠀Positively⠀contribute⠀as part of⠀the team,⠀carrying⠀out⠀various⠀tasks and⠀responsibilities⠀as⠀assigned⠀or⠀required.

Successful Key Results for the Office Operations Assistant:

• Assist in⠀day-to-day⠀operations⠀inside the⠀office,⠀ensuring⠀smooth⠀functioning,⠀and⠀contributing⠀to⠀administrative⠀processes⠀for⠀customers,⠀employees,⠀and⠀vendors.
• Maintain⠀organization⠀and⠀cleanliness⠀of the⠀office⠀building⠀to enhance⠀productivity.
• Take⠀inventory⠀of⠀supplies⠀and⠀restock as⠀needed to⠀ensure⠀seamless⠀office⠀operations.
• On-⠀time RCB⠀deliveries

Job Requirements:

• High⠀school⠀diploma or⠀equivalent.
• Excellent⠀communication⠀and⠀interpersonal⠀skills.
• Strong⠀organizational⠀abilities⠀and⠀attention⠀to⠀detail.
• Ability⠀to⠀multitask⠀and⠀prioritize⠀tasks⠀effectively.
• Proficiency⠀in⠀Microsoft⠀Office⠀Suite.
• Previous⠀office⠀administration⠀and⠀operations⠀experience⠀is a plus.