Office Manager and Executive Assistant

Keystone⠀is a⠀premier⠀consulting⠀firm that⠀takes a⠀unique⠀interdisciplinary⠀approach⠀combining⠀economics,⠀tech, and⠀strategy⠀to solving⠀the most⠀complex⠀challenges⠀for⠀leading⠀technology⠀firms and⠀global⠀brands.⠀Keystone⠀supports⠀both⠀strategy⠀work⠀defining⠀the future⠀of the⠀technological⠀ecosystem⠀and legal⠀proceedings⠀relating⠀to⠀technology⠀such as⠀intellectual⠀property⠀and⠀competition⠀law.

At⠀Keystone⠀everything⠀is an⠀opportunity⠀for⠀creativity.⠀Transformative⠀ideas can⠀contradict⠀common⠀knowledge.⠀Surround⠀yourself⠀with⠀people⠀smarter⠀than you.⠀Work hard⠀and be⠀nice to⠀people.⠀Trust can⠀get⠀through⠀catastrophe.⠀Just keep⠀moving⠀forward.⠀Impact⠀takes⠀work. It⠀is never⠀too far⠀gone to⠀salvage.⠀We can⠀deliver⠀anything.⠀Unprecedented⠀outcomes⠀come from⠀unconstrained⠀thinking.

For⠀this⠀position⠀we are⠀looking⠀for an⠀ambitious,⠀and⠀self-driven⠀individual⠀to join us⠀as an⠀Office⠀Manager &⠀Executive⠀Assistant.⠀Keystone⠀has grown⠀substantially⠀each year⠀and this⠀position⠀is⠀critical⠀to our⠀continued⠀growth.⠀You will⠀work⠀directly⠀with the⠀leadership⠀of the⠀firm to⠀creatively⠀solve⠀problems⠀and foster⠀our⠀company’s⠀culture.⠀You will⠀have⠀opportunities⠀to learn⠀many⠀facets of⠀the⠀business,⠀from⠀Finance⠀and⠀Accounting,⠀to⠀Recruiting,⠀Marketing,⠀and HR.⠀The ideal⠀candidate⠀is⠀passionate⠀about⠀personal⠀and⠀community⠀growth.⠀Clear⠀communication⠀and the⠀ability to⠀read a⠀room is a⠀must, as⠀is a⠀comprehensive⠀understanding⠀of the⠀organization,⠀leadership⠀team⠀structure,⠀and⠀business⠀partner/stakeholder⠀roles.

If⠀you have⠀an⠀entrepreneurial⠀drive,⠀positive⠀energy, a⠀willingness⠀to pitch⠀in⠀wherever⠀needed,⠀and a⠀desire to⠀be an⠀integral⠀part of a⠀fantastic⠀team, this⠀is the⠀right⠀opportunity⠀for⠀you.

This⠀position⠀is based⠀in New⠀York City⠀with a⠀requirement⠀to be⠀onsite in⠀the office⠀five days⠀per week;⠀it is not⠀hybrid or⠀remote.

Some of your responsibilities will include:

• Working⠀with the⠀leadership⠀team in⠀the New⠀York⠀office,⠀own and⠀foster a⠀culture of⠀the office⠀to make⠀sure it⠀comports⠀with the⠀firm goals⠀and⠀culture.⠀Drive⠀community⠀building⠀activities⠀that⠀foster⠀relationship⠀building⠀between⠀team⠀members.⠀Plan⠀inspirational⠀events and⠀outings⠀for team⠀building.
• Provide⠀executive⠀strategic⠀support⠀for⠀Keystone’s⠀leadership⠀team in⠀New⠀York
• A⠀broad⠀range of⠀administrative⠀tasks for⠀partners/senior⠀leadership⠀including:⠀managing⠀an⠀extremely⠀active⠀calendar⠀of⠀appointments;⠀completing⠀expense⠀reports;⠀composing⠀and⠀preparing⠀correspondence⠀that is⠀sometimes⠀confidential;⠀arranging⠀complex⠀and⠀detailed⠀travel⠀plans,⠀itineraries,⠀and⠀agendas;⠀compiling⠀documents⠀for⠀travel-related⠀meetings;⠀and⠀helping⠀our⠀executives⠀have⠀greater⠀impact in⠀their⠀roles
• Support⠀the⠀broader⠀operations⠀team
• Own⠀KeystoneNEXT,⠀an alumni⠀program,⠀for New⠀York.
• Run⠀a⠀professional,⠀clean and⠀efficient⠀office.⠀Tasks⠀might⠀include 1)⠀hosting⠀candidates⠀and⠀clients,⠀2)⠀on-boarding⠀new hires,⠀3)⠀collaborating⠀and⠀problem⠀solving⠀with⠀Keystone⠀IT, 4)⠀managing⠀infrastructure
• Build⠀and own⠀relationships⠀with⠀vendors,⠀building⠀management⠀and other⠀stakeholders⠀to operate⠀facilities⠀effectively

Desired skills & experience

• Successful:⠀track⠀record of⠀exceeding⠀expectations⠀in your⠀previous⠀work⠀and/or⠀educational⠀experiences
• Comfort⠀with⠀ambiguity:⠀the⠀ability to⠀turn on a⠀dime,⠀thrive in⠀ambiguous⠀situations,⠀and⠀deliver⠀high-quality⠀results⠀without⠀knowing⠀the whole⠀picture.⠀The right⠀candidate⠀will⠀juggle⠀competing⠀priorities⠀with⠀excellent⠀judgment,⠀flexibility,⠀and a⠀positive,⠀service-oriented⠀attitude.
• Organized:⠀highly⠀organized⠀with a⠀strong⠀attention⠀to⠀detail
• Creative:⠀innovative⠀problem-solving⠀skills
• Collaborative:⠀experience⠀working⠀well in⠀teams
• Self-Starter:⠀demonstrated⠀a⠀“can-do”⠀attitude⠀in⠀tackling a⠀difficult⠀challenge
• Aspirational:⠀drive to⠀learn more⠀and do⠀more
• Technical:⠀aptitude⠀for⠀structuring⠀and⠀analyzing⠀data and⠀reporting⠀findings⠀(we mostly⠀use Excel⠀for this⠀type of⠀work)