Office Administrative Assistant Part Time

The University of Illinois Chicago (UIC) is a prominent urban public research institution and the largest university in Chicago, classified as a Carnegie RU/VH research university. With an enrollment exceeding 34,000 students, UIC is recognized as one of the most diverse universities in the country. It holds designations as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI), and a Hispanic Serving Institution (HSI). UIC’s 16 colleges offer multidisciplinary programs developed in partnership with civic, corporate, and community organizations. As a comprehensive health sciences university, UIC emphasizes groundbreaking research and student achievement, which is reflected in its national rankings. With over 300,000 alumni, UIC is also a significant employer in Chicago.

Responsibilities:

• Reception and Communication: Greet visitors, answer and route phone calls, and handle messages; initiate calls to gather requested information.
• Mail Management: Sort, open, and distribute incoming mail/packages, prepare outgoing mail, ensure accurate postage, and proofread documents.
• Scheduling: Schedule and coordinate appointments, meetings, and events as needed, including basic travel arrangements.
• File and Records Management: Create, update, and maintain confidential records within an established filing system.
• Inventory Management: Prepare and monitor office supply orders, maintain inventory, and distribute office equipment and keys.
• Financial and Website Support: Assist with financial documents and perform routine website updates.
• Student Worker Oversight: Assist in hiring, training, and overseeing student workers and assigning their tasks.
• Emergency Preparedness: Act as the office’s contact for emergency procedures, including broadcast network tests and maintaining emergency exit plans.
• Other Duties: Participate in special projects and other duties as assigned.

Qualifications:

• Minimum Requirements:

  • High school diploma or equivalent.
  • Six (6) months of office/clerical experience or a combination of education and experience equivalent to six months.

• Preferred Qualifications:

  • Experience with clerical tasks and computer systems, along with familiarity with basic office software.