Manager of Administration

As the⠀Manager of⠀Administration,⠀you will⠀Shine Hope⠀by⠀supporting⠀the⠀President⠀in the⠀day-to-day⠀activities⠀of the⠀corporation⠀as you⠀provide⠀administrative⠀support to⠀the⠀President⠀and other⠀designated⠀staff. You⠀will⠀provide⠀relational⠀and⠀administrative⠀support to⠀the Board⠀through⠀the Office⠀of the⠀President.⠀You will⠀also serve⠀as⠀administrative⠀and⠀project⠀support⠀for the⠀development⠀and⠀maintenance⠀of⠀mechanisms⠀that⠀support⠀communications⠀with the⠀Board,⠀such as⠀on-line⠀tools that⠀facilitate⠀Board⠀communications,⠀e-Resources,⠀Board⠀orientation,⠀logistics,⠀and⠀document⠀archiving.

What⠀you will⠀do

As a⠀member of⠀our team,⠀you will⠀have an⠀impact on⠀our⠀clients⠀through⠀accomplishment⠀of the⠀following⠀responsibilities:

• Coordinate⠀meetings⠀for the⠀Buckner⠀Children⠀and Family⠀Services,⠀Inc./Rio⠀Grande⠀Children's⠀Home Board⠀of⠀Directors⠀including⠀but not⠀limited to⠀arranging⠀meeting⠀space,⠀meals,⠀transportation,⠀sending⠀invitations,⠀preparing⠀agendas,⠀uploading⠀documents⠀to the⠀e-tool,⠀coordinating⠀travel and⠀lodging.
• Proficiently⠀administer⠀the⠀on-line⠀Board⠀support⠀tool and⠀act in a⠀super-user⠀technical⠀capacity⠀to⠀understand⠀the⠀capabilities⠀and⠀limitations⠀of the⠀tool as⠀well as⠀how to⠀optimize⠀its use⠀for the⠀development⠀and upkeep⠀of an⠀e-Board⠀Resource⠀library in⠀support of⠀the⠀Board.
• Oversee⠀the⠀negotiation⠀and work⠀with⠀hotels and⠀other⠀vendors to⠀facilitate⠀arrangements⠀for events⠀as⠀assigned.⠀Secure⠀contracts⠀with⠀vendors⠀for⠀services⠀and⠀lodging.⠀Oversee⠀performance⠀of vendors⠀in⠀accordance⠀with the⠀contracted⠀terms for⠀service.⠀Resolve⠀issues⠀immediately.⠀Manage⠀accounting⠀matters⠀related to⠀contracted⠀vendors.
• Work⠀successfully⠀with the⠀Legal team⠀as part of⠀the Board⠀support⠀and⠀administration⠀with⠀responsibility⠀for⠀maintaining⠀working⠀relationships⠀with⠀co-workers⠀and⠀maintaining⠀the utmost⠀level of⠀confidentiality⠀and⠀professionalism.
• Independently⠀manage⠀tasks and⠀projects;⠀research,⠀analyze⠀data,⠀produce⠀monthly⠀reports⠀and assist⠀with⠀budget⠀preparation⠀and⠀reporting⠀as⠀assigned⠀and⠀required.
• Manage⠀people⠀leadership⠀functions⠀as⠀required⠀to⠀directly⠀supervise⠀the BCFS⠀Executive⠀Assistant⠀to include⠀hiring,⠀performance⠀management,⠀coaching,⠀and⠀training.
• Analyze⠀the needs⠀of the⠀BCFS⠀support⠀center⠀office;⠀develop⠀and⠀implement⠀processes⠀for⠀efficient⠀operation;⠀responsible⠀for⠀continued⠀alignment⠀with⠀budget⠀goals;⠀demonstrate⠀operational⠀competence⠀and⠀ability to⠀work⠀independently.
• Effectively⠀handle all⠀types of⠀communication⠀including⠀correspondence⠀with⠀internal⠀and⠀external⠀constituents.⠀Meet with⠀President⠀regularly⠀to discuss⠀and⠀follow-up⠀on⠀communication⠀and⠀activities.⠀Keep⠀President⠀informed⠀of⠀communication⠀and⠀activities⠀handled in⠀his/her⠀absence.
• Effectively⠀coordinate⠀and⠀provide⠀logistical⠀support⠀for⠀meetings⠀as⠀assigned⠀by⠀President⠀and/or⠀other⠀designated⠀staff.⠀Attending⠀meetings⠀at various⠀geographic⠀locations⠀to assist⠀with⠀location⠀and event⠀needs.
• Effectively⠀maintain⠀database⠀information⠀for the⠀President's⠀contacts⠀by⠀updating⠀his/her⠀electronic⠀contact⠀list⠀accurately⠀and⠀timely.

What you will bring to the team:
To be successful in this role and a great addition to our team we need you to come with the following:

• High⠀School⠀Diploma⠀(or⠀G.E.D.)⠀plus⠀related⠀work⠀experience⠀required.
• Minimum⠀7 years⠀prior⠀related⠀experience⠀supporting⠀senior⠀executive⠀leaders⠀and boards⠀required.
• Requires⠀ability to⠀drive⠀assigned⠀vehicle(s)⠀or⠀personal⠀vehicle,⠀with⠀appropriate⠀state⠀license,⠀following⠀all laws⠀applicable;⠀must⠀provide⠀proof of⠀liability⠀insurance⠀and must⠀be⠀eligible⠀to be⠀insured⠀under⠀Buckner's⠀insurance⠀policy.⠀Must be⠀age 21 or⠀older to⠀drive on⠀behalf of⠀Buckner.
• Shining⠀hope in⠀others.⠀(Your⠀friendly⠀attitude⠀and⠀willingness⠀to learn⠀is more⠀important⠀than a⠀year's⠀experience!)

Preferred Qualifications
In addition to the amazing qualifications and experiences listed above, if we had our say, we would also look for:

• Bachelor's⠀Degree in⠀a related⠀field⠀preferred.
• A⠀commitment⠀to your⠀own⠀professional⠀growth and⠀development⠀to enhance⠀program⠀services.
• A⠀willingness⠀and desire⠀to build⠀and⠀maintain⠀excellent⠀working⠀relationships⠀with your⠀co-workers,⠀volunteers,⠀and the⠀community⠀that we⠀rely on to⠀support⠀our⠀programs.

Our 5 STARS Perks:

• Medical⠀and Dental⠀benefits⠀for⠀associates⠀and their⠀eligible⠀dependents.
• Payactiv,⠀early⠀access⠀paid⠀wages
• Life⠀insurance.
• Short-Term⠀and⠀Long-Term⠀Disability⠀benefits.
• Paid⠀Time Off⠀and⠀Holidays.
• Paid⠀Parental⠀Leave.
• Retirement⠀Savings⠀Plan.
• The⠀5 STARS⠀Fun⠀Benefit:⠀encourages⠀employees⠀to spread⠀good cheer⠀to their⠀co-workers⠀and⠀others,⠀creating a⠀happy,⠀healthy⠀environment⠀for all!