Legal Support Specialist

The Legal Support Specialist will assist attorneys by processing legal documents, managing schedules, and handling other administrative tasks to ensure the efficient operation of the Litigation Department.

Duties & Responsibilities:

• Legal Document Processing: Create and edit briefs, pleadings, and other legal documents, including formatting and preparing tables of contents and authorities.
• Filing: Responsible for filing documents with courts and administrative agencies.
• Scheduling & Calendar Management: Use Microsoft Outlook to manage attorney schedules, including calendar appointments and litigation deadlines.
• Travel Arrangements: Make travel arrangements for attorneys as necessary.
• Communication: Handle phone lines, field calls, and convey messages. Maintain strong communication with attorneys, clients, and coworkers.
• Billing & Expense Management: Assist with monthly bills, process attorney expense reimbursements, and vendor invoices using the firm's reimbursement software system.
• File Management: Open new matters, maintain relevant document inclusions, and manage files both electronically and manually.

Skills & Competencies:

• Attention to Detail: Must be reliable, detail-oriented, and able to learn new technology quickly.
• Communication Skills: Excellent written and verbal communication skills are required.
• Customer Service: Strong customer service skills and a positive attitude are essential.
• Multitasking: Must be able to work on multiple matters simultaneously while adhering to strict deadlines.
• Independence & Teamwork: Ability to work independently and collaboratively within a team.

Qualifications & Prior Experience:

• Education: A Bachelor’s Degree or equivalent experience is preferred.
• Experience: A minimum of 5 years of experience in a large law firm, preferably in litigation.
• Independence & Teamwork: Ability to work independently while also contributing to a team environment.

Additional Information:

Greenberg Traurig is committed to diversity and inclusion, with a focus on promoting equal opportunities and fairness. The firm participates in the Mansfield Rule Certification Program, emphasizing inclusivity and diversity in hiring practices.