Legal Executive Assistant

This is a job description for the Legal Executive Assistant (LEA) role at Perkins Coie LLP, which involves providing high-level executive, administrative, and legal support to assigned lawyers. The position requires proactive engagement with lawyers and clients, consistently delivering exceptional service, and maintaining confidentiality.

Key Responsibilities:

1. Executive Assistance:

   • Manage calendars, scheduling, and travel arrangements.
   • Handle emails, client communications, and meeting documents.
   • Stay updated on software and assist with technical issues.
   • Approach client interactions with professionalism.

2. Legal Support:

   • Oversee lawyers’ workloads, anticipate tasks, and track completion.
   • Collaborate with teams, create and revise legal documents.
   • Maintain accurate files and document management.

3. Business Development:

   • Update the firm's CRM system with client information.
   • Assist in organizing events and client growth initiatives.
   • Help with client proposals, pitches, and lawyer bio updates.

4. Work to Cash:

   • Handle client intake, time entry, billing, and processing of invoices.
   • Maintain knowledge of billing rules and prepare accounting documents.

5. General:

   • Support the integration of new partners, maintain desk references, and ensure seamless operations.
   • Utilize workflow tools, contribute to process improvements, and maintain confidentiality.
   • Be familiar with firm policies and adhere to attendance expectations.
   • Notary public qualification and hospitality assistance may be required.

Required Skills:

• Thorough understanding of legal terminology and court procedures.
• Strong interpersonal, writing, and communication skills.
• Ability to prioritize, manage multiple tasks, and work independently in high-pressure environments.
• Advanced proficiency in Microsoft Office and strong typing skills (75 wpm).
• Strong work ethic, discretion, and confidentiality.
• Familiarity with technology programs and ability to learn client-specific systems.

Education and Experience:

• Bachelor’s degree or equivalent experience preferred.
• At least 5 years of administrative/legal experience, with 3 years supporting senior-level executives or partners in a law firm or professional service environment.

This role is integral to supporting lawyers and advancing Perkins Coie's strategic objectives through proactive, high-quality legal and administrative support.