Legal Assistant

The Law Office of Tiffany M. Hughes, specializing in family law, is seeking an experienced Legal Assistant to provide high-level support in family law matters. This role is designed for a detail-oriented, highly skilled professional who is familiar with Illinois court procedures and proficient in preparing attorneys for trials or hearings.

Responsibilities:

• Case Management: Conduct intake, analyze facts, organize, and prepare case files for attorneys’ review in family law cases.
• Document Preparation: Assist in drafting and reviewing legal documents related to family law matters, including disclosure statements and discovery.
• Record Management: Scan, record, and store client information in a paperless office.
• Financial Data: Prepare Excel spreadsheets summarizing financial case data.
• Court Preparation: Prepare files for court, including docketing, and assist with trial, hearings, and mediation preparation.
• Scheduling and Deadline Management: Ensure attorneys are on schedule with case deadlines, court dates, and mediation appointments.
• Client Assistance: Answer phones, assist clients, and file court documents when necessary.

Qualifications:

• Experience: Previous experience as a Legal Assistant in family law litigation, particularly in preparation for trial or hearings.
• Technical Skills:
  • Proficiency in Mac (Macintosh OS) environment.
  • Expertise in MS Office (Outlook, Word, Excel).
  • Familiarity with Clio billing software is a plus.
  • Experience with FinPlan is a plus.
• Court Knowledge: Familiarity with family law court systems and procedures in Cook, Kane, Lake, DuPage, and Will County.
• Organizational Skills: Ability to prioritize, streamline processes, and manage multiple tasks with impeccable attention to detail.
• Communication: Excellent written and verbal communication skills, with the ability to draft and proof legal documents effectively.
• Work Ethic: Strong work ethic, with excellent follow-up and follow-through.

Skills:

• Advanced typing, proofing, and communication skills.
• Superior client service skills.
• Ability to take ownership of a file and manage it effectively from start to finish.

Other Requirements:

• Location: Local candidates only (must be familiar with Illinois court procedures).
• Technology: Proficiency with Macintosh OS is essential.