IT Administrative Assistant

Responsibilities:

• Provide comprehensive administrative support to the CIO and IT Directors, including:
  • Calendar management.
  • Domestic and international travel arrangements.
  • Preparing and proofreading correspondence.
  • Managing confidential records and expense reports.
• Coordinate CIO meetings: assist with agendas, logistics, compiling data, and meeting minutes.
• Process requisitions and invoices using the firm’s procurement system.
• Schedule and manage appointments, meetings, conference calls, and events.
• Liaise with internal departments, external vendors, and senior staff.
• Assist with office moves and facility-related requests.
• Maintain IT department org charts and email distribution lists.
• Support visitors, handle phone calls, and assist other administrative assistants as needed.
• Work independently and within a team on special and ongoing projects.

Qualifications:

Required:

• High school diploma.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel).
• Minimum of 5 years of administrative support experience in a fast-paced environment.
• Strong attention to detail, organizational skills, and ability to handle multiple priorities.
• Excellent interpersonal and communication skills.

Preferred:

• Bachelor’s degree.
• IT background or experience supporting IT departments.
• Familiarity with document management systems (e.g., iManage, Net Documents).
• Typing speed of 50 words per minute.

Other Skills and Attributes:

• Strong judgment, discretion, and ability to preserve confidentiality.
• Effective under pressure, able to manage competing deadlines.
• Analytical and problem-solving skills with a collaborative attitude.