Human Resources Officer

Posted Date 06 Nov 2023

Experience	5 Years	Salary	6000AED
Job Type	Full Time	Company	International Renewable Energy Agency (IRENA)
Job Category	Assistant	Qualification	BS social sciences
Gender	Male	Last Date	10 Dec
Vacancies	1	Remote	No
Location(s)	Abu Dhabi , United Arab Emirates

Job Description

Abu Dhabi, United Arab Emirates

The⠀International⠀Renewable⠀Energy⠀Agency⠀(IRENA) is⠀an⠀inter-governmental⠀organisation⠀mandated⠀with the⠀widespread⠀and⠀increased⠀adoption⠀and⠀sustainable⠀use of all⠀forms of⠀renewable⠀energy. At⠀present,⠀IRENA has⠀169⠀Members⠀that⠀acceded to⠀its⠀Statute,⠀and 15⠀additional⠀States in⠀the⠀process of⠀accession⠀and⠀actively⠀engaged.⠀IRENA⠀supports⠀countries⠀in their⠀transition⠀to a⠀sustainable⠀energy⠀future,⠀and serves⠀as the⠀principal⠀platform⠀for⠀international⠀cooperation,⠀a centre⠀of⠀excellence,⠀and a⠀repository⠀of policy,⠀technology,⠀resource⠀and⠀financial⠀knowledge⠀on⠀renewable⠀energy.⠀The Agency⠀implements⠀its⠀mandate⠀with a⠀view to⠀sustainable⠀development,⠀increased⠀energy⠀security⠀and⠀low-carbon⠀economic⠀growth and⠀prosperity.

The⠀Division⠀of⠀Administration⠀and⠀Management⠀Services⠀is⠀responsible⠀for⠀providing⠀the⠀Secretariat⠀with⠀efficient⠀support in⠀managing⠀its human⠀and⠀financial⠀resources⠀and⠀ensuring⠀effective⠀and timely⠀delivery⠀of Human⠀Resources,⠀Information⠀and⠀Communications⠀Technology,⠀Procurement,⠀Financial,⠀Travel and⠀other⠀General⠀Services.

Under⠀the⠀supervision⠀of the⠀Chief,⠀Human⠀Resources⠀within the⠀Division⠀of⠀Administration⠀and⠀Management⠀Services,⠀and within⠀delegated⠀authority,⠀the Human⠀Resources⠀Officer⠀will carry⠀out the⠀following⠀duties:

Ensure⠀effective⠀administration⠀of⠀employment⠀contracts;⠀review the⠀work of HR⠀Assistants⠀for⠀compliance⠀with HR⠀rules,⠀regulations⠀and⠀procedures⠀and for⠀soundness⠀of⠀judgement⠀and⠀conclusions;⠀ensure⠀that⠀processing⠀of HR⠀transactions⠀in ERP⠀system⠀complies⠀with HR⠀rules,⠀policies⠀and⠀procedures.
Provide⠀advice and⠀support in⠀recruitment⠀and⠀selection⠀processes:⠀to⠀identify⠀upcoming⠀vacancies,⠀prepare⠀vacancy⠀announcements,⠀review⠀applications,⠀administer⠀written⠀tests,⠀serve as⠀ex-⠀officio in⠀evaluation⠀panels and⠀draft⠀interview⠀reports,⠀help⠀managers⠀to⠀identify⠀the most⠀suitable⠀candidate(s),⠀prepare⠀offers and⠀letters of⠀appointment,⠀design,⠀plan and⠀carry out⠀induction⠀briefings⠀and⠀orientation⠀sessions⠀for newly⠀recruited⠀staff and⠀personnel,⠀etc;
Provide⠀administrative⠀supervision⠀to the⠀Social⠀Security⠀of the⠀Agency⠀including⠀Staff⠀Provident⠀Fund⠀(SPF),⠀health⠀insurance,⠀death and⠀disability⠀insurance⠀and⠀malicious⠀acts⠀insurance;⠀act as the⠀Agency⠀focal⠀point for⠀insurance-related⠀matters in⠀coordination⠀with⠀respective⠀insurance⠀providers;⠀participate⠀in⠀Provident⠀Fund Board⠀meetings⠀and other⠀committees/working⠀groups⠀with a⠀view to⠀supporting⠀their⠀functioning⠀and⠀implementing⠀improvements⠀to the⠀current⠀social⠀security⠀practices⠀and⠀mechanisms.
Identify,⠀assess and⠀determine⠀organizational⠀needs for⠀new or⠀modified⠀HR⠀policies,⠀procedures⠀and⠀practices,⠀taking⠀into⠀account⠀changing⠀circumstances⠀and⠀environment;⠀draft,⠀revise and⠀update⠀relevant⠀documents,⠀forms and⠀templates;⠀contribute⠀to⠀developing⠀comprehensive⠀and⠀proactive⠀policies⠀and⠀procedures⠀to deal⠀with the⠀evolving⠀HR needs⠀of the⠀organization;⠀participate⠀in working⠀groups and⠀task⠀forces on⠀HR⠀matters.
Analyse⠀and⠀evaluate⠀HR related⠀requests⠀from⠀managers⠀and staff⠀in line⠀with⠀relevant⠀Agency⠀policies⠀and⠀practices;⠀provide⠀advice on⠀the⠀interpretation⠀and⠀application⠀of⠀policies,⠀rules and⠀regulations⠀for⠀complex,⠀contentious⠀and/or⠀unprecedented⠀cases⠀concerning⠀eligibility⠀to⠀entitlements⠀and⠀benefits⠀and⠀recommend⠀appropriate⠀action.
Support⠀effective⠀administration⠀of staff⠀entitlements⠀and⠀benefits⠀interpreting⠀the Staff⠀Rules and⠀Regulations⠀and HR⠀Policy and⠀Procedure⠀Manuals as⠀they apply⠀to⠀entitlements⠀and⠀benefits⠀and⠀contract⠀administration;⠀conceive,⠀formulate⠀and⠀advocate⠀new and/or⠀improved⠀techniques⠀for the⠀delivery⠀of HR⠀administration⠀services.
Provide⠀advice and⠀support to⠀managers⠀on various⠀HR matters⠀including⠀talent⠀management⠀and⠀performance⠀management⠀to support⠀the⠀organization’s⠀strategy,⠀programmes⠀and⠀priorities;⠀monitor⠀compliance⠀on issues⠀such as⠀performance⠀management⠀across the⠀Agency.
Prepare⠀and⠀conduct⠀briefings⠀and/or⠀provide⠀advice to⠀staff on⠀various HR⠀issues.
Review⠀reports,⠀briefing⠀notes and⠀statistics⠀for the⠀Assembly,⠀Council⠀and other⠀meetings⠀as⠀required.
Keep⠀abreast of⠀developments⠀in various⠀areas of⠀HR⠀policies⠀and⠀practices;⠀research⠀and carry⠀out⠀comparative⠀analyses⠀of⠀developments⠀and⠀practices⠀in other⠀international⠀organizations⠀and/or the⠀public and⠀private⠀sectors to⠀make⠀appropriate⠀recommendations⠀and⠀proposals.
Perform⠀other⠀duties as⠀required.

Competencies

Professionalism:⠀Knowledge⠀of human⠀resources⠀policies,⠀practices⠀and⠀procedures⠀and⠀ability to⠀apply them⠀in an⠀organizational⠀setting.⠀Ability to⠀identify⠀issues,⠀formulate⠀opinions,⠀make⠀conclusions⠀and⠀recommendations.⠀Shows⠀pride in⠀work and⠀in⠀achievements;⠀demonstrates⠀professional⠀competence⠀and⠀mastery of⠀subject⠀matter; is⠀conscientious⠀and⠀efficient⠀in meeting⠀commitments,⠀observing⠀deadlines⠀and⠀achieving⠀results;⠀is⠀motivated⠀by⠀professional⠀rather⠀than⠀personal⠀concerns;⠀shows⠀persistence⠀when faced⠀with⠀difficult⠀problems⠀or⠀challenges;⠀remains⠀calm in⠀stressful⠀situations.⠀Takes⠀responsibility⠀for⠀incorporating⠀gender⠀perspectives⠀and⠀ensuring⠀the equal⠀participation⠀of women⠀and men in⠀all areas⠀of⠀work.
Communication:⠀Speaks and⠀writes⠀clearly⠀and⠀effectively;⠀listens to⠀others,⠀correctly⠀interprets⠀messages⠀from⠀others and⠀responds⠀appropriately;⠀asks⠀questions⠀to clarify⠀and⠀exhibits⠀interest⠀in having⠀two-way⠀communication;⠀tailors'⠀language,⠀tone,⠀style and⠀format to⠀match⠀audience;⠀demonstrates⠀openness⠀in sharing⠀information⠀and⠀keeping⠀people⠀informed.
Teamwork:⠀Works⠀collaboratively⠀with⠀colleagues⠀to achieve⠀organizational⠀goals;⠀solicits⠀input by⠀genuinely⠀valuing⠀others’⠀ideas and⠀expertise;⠀is willing⠀to learn⠀from⠀others;⠀places⠀team⠀agenda⠀before⠀personal⠀agenda;⠀supports⠀and acts⠀in⠀accordance⠀with final⠀group⠀decision,⠀even when⠀such⠀decisions⠀may not⠀entirely⠀reflect⠀own⠀position;⠀shares⠀credit for⠀team⠀accomplishments⠀and⠀accepts⠀joint⠀responsibility⠀for team⠀shortcomings.
Client⠀Orientation:⠀Considers⠀all those⠀to whom⠀services⠀are⠀provided⠀to be⠀clients⠀and seeks⠀to see⠀things⠀from⠀clients’⠀point of⠀view;⠀establishes⠀and⠀maintains⠀productive⠀partnerships⠀with⠀clients by⠀gaining⠀their⠀trust and⠀respect;⠀identifies⠀clients’⠀needs and⠀matches⠀them to⠀appropriate⠀solutions;⠀monitors⠀on-going⠀developments⠀inside and⠀outside⠀the⠀clients’⠀environment⠀to keep⠀informed⠀and⠀anticipate⠀problems;⠀keeps⠀clients⠀informed⠀of⠀progress⠀or⠀setbacks⠀in⠀projects;⠀meets⠀timeline⠀for⠀delivery⠀of⠀products⠀or⠀services⠀to client.

Qualifications

Education: Advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, law, education or related field. A first-level university degree in combination with at least two years of directly relevant qualifying experience may be accepted in lieu of the advanced university degree.

Experience: At least five years of progressively responsible experience in human resources management with focus on social security, HR administration and recruitment and selection. At least two years of experience in an International Organization.

Language: Excellent command of both written and spoken English is required. Knowledge of other languages is desirable.