Human Resources Manager

This⠀position⠀is⠀responsible⠀for⠀developing,⠀implementing,⠀evaluating⠀and⠀administering⠀the City's⠀personnel⠀policies,⠀programs,⠀services⠀and⠀systems⠀including⠀the safety⠀and⠀wellness⠀programs.⠀The⠀position⠀is⠀responsible⠀for⠀ensuring⠀organizational⠀principles⠀are⠀applied to⠀employee⠀practices.⠀The⠀incumbent⠀works⠀independently⠀with⠀minimal⠀supervision⠀and⠀reports to⠀the City⠀Administrator.

• Plans,⠀organizes,⠀controls⠀and⠀directs⠀the⠀Citywide⠀comprehensive⠀human⠀resources,⠀safety and⠀wellness⠀functions⠀and⠀programs⠀including⠀recruitment⠀and⠀selection,⠀benefits,⠀employee⠀relations⠀and⠀development,⠀wage and⠀salary⠀administration,⠀human⠀resource⠀legal⠀compliance,⠀organizational⠀development⠀and⠀strategic⠀planning.
• Performs⠀internal⠀consulting⠀assistance⠀to the⠀City's⠀management⠀and⠀supervisory⠀staff in a⠀variety of⠀areas,⠀including⠀staffing⠀and⠀organization,⠀employee⠀development,⠀disciplinary⠀problems,⠀and other⠀special⠀employment⠀needs.⠀Provides⠀employee⠀consulting⠀assistance⠀for⠀training,⠀career⠀development,⠀and⠀employee⠀relations.
• Responsible⠀for the⠀City's⠀compliance⠀with⠀federal,⠀state and⠀local laws⠀regarding⠀personnel⠀practices,⠀including⠀affirmative⠀action/equal⠀employment⠀opportunity,⠀Fair Labor⠀Standards⠀Act,⠀Family and⠀Medical⠀Leave Act,⠀and⠀Americans⠀with⠀Disabilities⠀Act⠀requirements;⠀responsible⠀for⠀monitoring⠀the City's⠀personnel⠀practices⠀and⠀recommending⠀corrective⠀actions to⠀ensure⠀compliance.
• Reviews⠀and⠀monitors⠀proposed⠀changes to⠀federal,⠀state, and⠀local laws⠀to⠀determine⠀their⠀impact on⠀personnel⠀policies⠀and⠀practices;⠀prepares,⠀coordinates⠀and⠀implements⠀responses⠀and⠀recommendations⠀to the⠀City⠀Administrator⠀for⠀approval⠀and⠀implementation.
• Processes⠀Labor and⠀Industry⠀injury⠀claims,⠀maintains⠀files, and⠀does⠀employee⠀follow-up;⠀documents⠀employee⠀injuries.
• Prepares,⠀maintains,⠀and posts⠀OSHA⠀reports.
• Responsible⠀for the⠀management⠀of the⠀City's⠀benefit⠀programs,⠀including⠀medical,⠀dental and⠀vision⠀insurance⠀plans,⠀employee⠀assistance⠀program⠀(EAP),⠀state and⠀LEOFF⠀retirement⠀plans,⠀deferred⠀compensation,⠀flexible⠀spending⠀accounts⠀and⠀others.⠀May be⠀requested⠀to⠀research⠀and⠀recommend⠀plan⠀changes⠀and/or⠀upgrades.
• Prepares,⠀processes⠀and⠀maintains⠀employee⠀personnel⠀files;⠀prepares⠀documents⠀to notify⠀supervisors/department⠀heads of⠀staff⠀merit⠀reviews;⠀prepares,⠀processes⠀and⠀maintains⠀documents⠀for all⠀personnel⠀changes⠀including⠀promotions,⠀special⠀pay,⠀military⠀leave,⠀Family⠀Medical⠀Leave,⠀resignations⠀including⠀COBRA,⠀exit⠀letter and⠀interview.
• Develops⠀and⠀implements⠀personnel-related⠀services⠀and⠀programs⠀such as⠀training⠀programs,⠀wellness⠀activities,⠀and⠀employee⠀performance⠀appraisals.
• Responsible⠀for⠀preparation⠀and⠀maintenance⠀of the⠀City's⠀Employee⠀Handbook⠀and⠀personnel⠀policies⠀contained⠀therein.
• Coordinates⠀employee⠀recruitment⠀and⠀selection⠀processes,⠀including⠀advertising⠀vacancies⠀and⠀assisting⠀managers⠀in⠀evaluating⠀applications,⠀interviewing⠀applicants,⠀administering⠀employment⠀tests,⠀conducting⠀background⠀checks (or⠀designates⠀an outside⠀vendor to⠀complete⠀background⠀checks),⠀reference⠀checks,⠀and making⠀hiring⠀recommendations.
• Conducts⠀personnel⠀studies⠀such as⠀classification⠀analysis⠀and salary⠀and⠀benefits⠀surveys.⠀Develops⠀recommendations⠀on⠀salaries,⠀increases,⠀pay and⠀benefit⠀practices.
• Writes⠀and⠀updates⠀job⠀descriptions⠀in⠀consultation⠀with⠀management⠀staff.
• Actively⠀participates⠀in weekly⠀Cabinet⠀meetings.
• Conducts⠀employee⠀orientation⠀and exit⠀interviews.
• Develops⠀and⠀implements⠀safety and⠀wellness⠀committees,⠀providing⠀leadership⠀in safety⠀and⠀wellness⠀activities.
• Participates⠀in labor⠀negotiations,⠀responsible⠀for taking⠀notes and⠀tracking⠀the City's⠀contract⠀proposals,⠀maintains⠀files of⠀all⠀collective⠀bargaining⠀agreements,⠀and may be⠀requested⠀to prepare⠀final⠀contract⠀documents.
• Prepares⠀materials⠀for and⠀makes⠀presentations⠀to the⠀City⠀Council⠀regarding⠀Human⠀Resources⠀matters as⠀requested.
• Prepares⠀and⠀maintains⠀a variety⠀of⠀personnel-related⠀records⠀and⠀reports.
• Operates⠀office⠀equipment⠀and⠀software⠀programs.
• Participates⠀in salary⠀surveys as⠀requested⠀by other⠀entities.
• Performs⠀related⠀duties as⠀assigned.

Specific Job Skills and Knowledge of:

• Federal,⠀state and⠀local laws⠀regarding⠀personnel⠀policies⠀and⠀practices,⠀including⠀affirmative⠀action/equal⠀employment⠀opportunity,⠀Fair Labor⠀Standards⠀Act,⠀Family and⠀Medical⠀Leave⠀Act,, and⠀Americans⠀with⠀Disabilities⠀Act⠀requirements,⠀OSHA⠀reporting,⠀Labor and⠀Industries⠀reporting⠀and⠀others.
• Employee⠀benefits⠀and⠀assistance⠀programs.
• Conducting⠀salary⠀surveys.
• HRIS⠀implementation/maintenance.
• City⠀organization,⠀operations,⠀policies⠀and⠀objectives.
• Record-keeping⠀techniques.
• Interpersonal⠀skills⠀using⠀tact,⠀patience⠀and⠀courtesy.
• Public⠀speaking⠀and⠀presentation⠀skills.
• Principles⠀and⠀practice⠀of⠀confidential⠀file⠀maintenance.

Ability to:

• Speak,⠀read and⠀write the⠀English⠀language.
• Direct⠀and⠀implement⠀the⠀operations,⠀services⠀and⠀activities⠀of the⠀Human⠀Resources⠀division.
• Prepare⠀and⠀administer⠀the Human⠀Resources⠀annual⠀budget.
• Communicate⠀clearly⠀and⠀concisely⠀in verbal⠀and⠀written⠀form.
• Research,⠀analyze⠀and⠀evaluate⠀new⠀service⠀delivery⠀methods⠀and⠀techniques.
• Interpret⠀and apply⠀federal,⠀state, and⠀local⠀policies,⠀laws and⠀regulations.

The⠀physical⠀demands⠀described⠀here are⠀representative⠀of those⠀that must⠀be met by⠀an⠀employee⠀to⠀successfully⠀perform⠀the⠀essential⠀functions⠀of this⠀job.⠀Reasonable⠀accommodations⠀may be⠀made to⠀enable⠀individuals⠀with⠀disabilities⠀to perform⠀the⠀essential⠀functions.

While⠀performing⠀the duties⠀of this⠀position,⠀the⠀employee⠀may be⠀required⠀to sit and⠀use hands⠀to finger,⠀handle or⠀feel⠀objects,⠀tools, or⠀controls.⠀The⠀employee⠀frequently⠀is⠀required⠀to talk or⠀hear. The⠀employee⠀is⠀occasionally⠀required⠀to stand,⠀walk,⠀reach with⠀hands and⠀arms; and⠀stoop,⠀kneel,⠀crouch or⠀crawl.

Specific⠀vision⠀abilities⠀required⠀by this⠀position⠀include⠀close⠀vision,⠀color⠀vision,⠀peripheral⠀vision,⠀depth⠀perception,⠀and the⠀ability to⠀adjust⠀focus.

Employees⠀must be⠀able to⠀perform⠀multiple⠀work tasks⠀at the⠀same time,⠀perform⠀well with⠀frequent⠀interruptions,⠀and⠀tolerate a⠀fairly⠀high level⠀of⠀stress.

The⠀noise⠀level in⠀the work⠀environment⠀is usually⠀moderate⠀from the⠀sounds of⠀telephones⠀ringing,⠀computer⠀use,⠀airplane⠀and⠀traffic⠀noise, and⠀voices.⠀Duties are⠀performed⠀in an⠀office⠀environment.⠀The⠀employee⠀must be⠀able to⠀operate a⠀motor⠀vehicle.

Qualifications

Minimum⠀Qualifications⠀(Education,⠀Experience,⠀Skills):

Any⠀equivalent⠀combination⠀of⠀education⠀which⠀provides⠀the⠀applicant⠀with the⠀knowledge,⠀skills,⠀and⠀abilities⠀required⠀to perform⠀the⠀job.

Experience,⠀Education⠀and⠀Training:

Bachelor's⠀Degree in⠀Human⠀Resources,⠀Public⠀Administration,⠀Business⠀Administration⠀or related⠀field and⠀four years⠀of⠀technical⠀level or⠀higher⠀human⠀resources⠀generalist⠀experience⠀in one or⠀more⠀functional⠀human⠀resources⠀areas;⠀preferably⠀within a⠀municipal⠀or public⠀sector⠀environment;⠀OR an⠀equivalent⠀combination⠀of⠀education,⠀training⠀and⠀experience⠀to⠀sufficiently⠀demonstrate⠀an ability⠀to perform⠀the work⠀required⠀in the⠀position.

Licenses/Certifications⠀required:

Professional⠀in Human⠀Resources⠀(PHR)⠀certification⠀preferred,⠀or ability⠀to attain⠀PHR⠀certification⠀within 3⠀years of⠀employment.

Supplemental⠀Information

The⠀Human⠀Resources⠀Manager⠀will have⠀extensive⠀contact⠀with⠀internal⠀staff as⠀well as⠀outside⠀contact⠀with human⠀resources⠀departments⠀in other⠀government⠀agencies.⠀May serve⠀on⠀committees⠀and boards⠀related to⠀the human⠀resources⠀function.⠀Serves as⠀a member⠀of the⠀City⠀leadership⠀team.⠀Communicates⠀with City⠀departments⠀and⠀outside⠀organizations⠀to⠀exchange⠀information⠀and to⠀coordinate⠀activities⠀and⠀resolve⠀issues⠀and/or⠀concerns.