Aspen⠀Heights⠀British⠀School⠀(AHBS) is⠀a truly⠀inclusive⠀school⠀based on⠀the⠀outskirts⠀of Abu⠀Dhabi. We⠀are proud⠀of our⠀inclusive⠀ethos and⠀our⠀commitment⠀to⠀ensuring⠀all⠀children⠀are⠀provided⠀with⠀personalised⠀learning⠀experiences⠀and the⠀proper⠀support to⠀ensure⠀they can⠀make⠀progress⠀in⠀learning⠀in all⠀areas.
Core Purpose:
The⠀role⠀of⠀the⠀Finance⠀Assistant⠀is⠀to⠀support⠀the⠀Finance⠀&⠀Administration⠀Manager⠀in⠀maintaining⠀and⠀enhancing⠀the⠀school’s⠀financial⠀resources⠀by⠀maintaining⠀control⠀over⠀the⠀Trial⠀Balance.⠀They⠀are⠀responsible⠀for⠀account⠀payables⠀in⠀the⠀school.⠀The⠀incumbent⠀supports⠀the⠀Finance⠀&⠀Administration⠀Manager⠀during⠀audits⠀and⠀preparing⠀month⠀end⠀reports⠀for⠀ISP.
- Review⠀and⠀post⠀entries⠀to⠀record⠀assets,⠀liability,⠀revenue,⠀and⠀expenses
- Conduct⠀monthly⠀and⠀quarterly⠀account⠀reconciliations⠀to⠀ensure⠀accurate⠀reporting⠀and⠀ledger⠀maintenance
- Work⠀with⠀Operation⠀and⠀suppliers⠀to⠀review⠀and⠀accept⠀purchases⠀invoices,⠀record⠀purchases,⠀and⠀reconcile⠀with⠀supplier
- Process⠀all⠀suppliers’⠀payments
- Review⠀all⠀inter-company⠀transactions⠀and⠀generate⠀invoices⠀as⠀necessary
- Reconcile⠀balance⠀sheet⠀accounts
- Conduct⠀regular⠀ledger⠀maintenance
- Coordinate⠀and⠀assist⠀Finance⠀&⠀Admin⠀Manager⠀with⠀conducting⠀audits
- First⠀point⠀of⠀contact⠀with⠀parents⠀concerning⠀financial⠀accounts⠀of⠀students
- Issuing⠀school⠀fee⠀invoices⠀to⠀parents⠀before⠀start⠀of⠀academic⠀year
- Collecting⠀all⠀types⠀of⠀payments⠀from⠀parents⠀and⠀post⠀to⠀system
- Maintaining⠀student⠀accounts,⠀journal⠀daily⠀transactions⠀including⠀Cash⠀JVs
- Daily⠀fees⠀collection⠀reconciliation,⠀with⠀balance⠀posted⠀to⠀the⠀bank⠀on⠀a⠀daily⠀basis
- Produce⠀receivables⠀report⠀for⠀Finance⠀and⠀Admin⠀Manager⠀on⠀daily⠀basis
- Assist⠀with⠀cash⠀payments⠀to⠀staff⠀for⠀expense⠀claims
- Send⠀reminders⠀to⠀parents⠀regarding⠀outstanding⠀balances/⠀follow⠀up⠀for⠀any⠀bounced
- cheques
- Follow⠀up⠀with⠀other⠀accounts⠀receivable⠀like⠀debtors⠀for⠀canteen,⠀uniform⠀etc
- Reconciliation⠀of⠀Post-Dated-Cheques⠀schedule
- Assist⠀with⠀cash⠀management⠀queries/⠀any⠀other⠀GL⠀queries⠀for⠀annual⠀audit
- Correspond⠀with⠀companies⠀who⠀pay⠀school⠀fees⠀for⠀their⠀staff’s⠀children
- Sending⠀outstanding⠀payment⠀warnings⠀to⠀parents,⠀correlate⠀with⠀Registrar⠀on⠀procedures⠀and⠀blocking⠀student⠀account⠀with⠀ADEK
- Any⠀other⠀accounting/administrative⠀task⠀assigned⠀by⠀the⠀Finance⠀&⠀Administration⠀Manager
Health and Safety
- Emphasizes⠀the⠀importance⠀of⠀safety⠀in⠀all⠀areas⠀of⠀the⠀curriculum,⠀communicating⠀to⠀the⠀pupils⠀the⠀importance⠀of⠀a⠀responsible⠀attitude⠀towards⠀personal⠀safety,⠀the⠀safety⠀of⠀others⠀and⠀respect⠀for⠀Aspen⠀Heights⠀British⠀School’s⠀property⠀and⠀equipment
- Safeguard⠀Aspen⠀students.
- Take⠀all⠀necessary⠀and⠀reasonable⠀precautions⠀to⠀protect⠀students,⠀equipment,⠀materials,⠀and⠀facilities
- Assist⠀in⠀implementing⠀all⠀policies⠀and⠀rules⠀governing⠀student⠀life⠀and⠀conduct
- Ensure⠀that,⠀all⠀the⠀necessary⠀health⠀and⠀safety⠀rules⠀and⠀procedures⠀are⠀being⠀followed
- Maintain⠀an⠀awareness⠀of⠀all⠀the⠀health⠀and⠀safety⠀measures⠀to⠀be⠀taken⠀when⠀in⠀school
Competencies:
- Highly⠀detail-oriented⠀and⠀organized
- Ability⠀to meet a⠀constant⠀stream of⠀deadlines
- Proven⠀ability to⠀work both⠀independently⠀and⠀collaboratively⠀with⠀different⠀levels of⠀employees
- Superior⠀analytical⠀and⠀problem-solving⠀skills
- Familiarity⠀with⠀accounting⠀software⠀and⠀programs
- Excellent⠀command⠀for MS⠀office
- Ability⠀to⠀maintain⠀accurate⠀and⠀auditable⠀records
- Laws,⠀rules and⠀regulations⠀related to⠀assigned⠀activities
- Interpersonal⠀skills⠀using⠀tact,⠀patience⠀and⠀courtesy
- Records,⠀Reports⠀and⠀Correspondence⠀by use of⠀spreadsheets⠀and⠀databases
- Proficient⠀financial⠀and⠀accounting⠀skills
- Computer⠀literate
- Customer⠀Service⠀skills,⠀and⠀interpersonal⠀skills.
- Willing⠀attitude⠀to be a⠀part of⠀the school⠀team
- Strong⠀sense of⠀professionalism
- Safeguarding⠀and⠀welfare of⠀children
- Excellent⠀communication⠀skills and⠀command of⠀the⠀English⠀language,⠀in spoken⠀and⠀written⠀form
- A⠀collaborative⠀team-player⠀with⠀excellent⠀interpersonal⠀skills
- Behavior⠀management
Attributes:
- Empathetic⠀listener⠀and⠀patient
- Integrity⠀and⠀confidentiality
- Internationally⠀minded
- Emotional⠀intelligence
- Intercultural⠀awareness,⠀creative
- Flexible⠀and a⠀can-do⠀attitude
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