Finance Assistant

Core Purpose:

The role⠀of the⠀Finance⠀Assistant⠀is to⠀support⠀the⠀Finance &⠀Administration⠀Manager in⠀maintaining⠀and⠀enhancing⠀the⠀school’s⠀financial⠀resources⠀by⠀maintaining⠀control⠀over the⠀Trial⠀Balance.⠀They are⠀responsible⠀for⠀account⠀payables⠀in the⠀school.⠀The⠀incumbent⠀supports⠀the⠀Finance &⠀Administration⠀Manager⠀during⠀audits and⠀preparing⠀month end⠀reports⠀for ISP.

Main Responsibilities:

• Review and⠀post⠀entries to⠀record⠀assets,⠀liability,⠀revenue,⠀and⠀expenses
• Conduct⠀monthly⠀and⠀quarterly⠀account⠀reconciliations⠀to ensure⠀accurate⠀reporting⠀and ledger⠀maintenance
• Work⠀with⠀Operation⠀and⠀suppliers⠀to review⠀and accept⠀purchases⠀invoices,⠀record⠀purchases,⠀and⠀reconcile⠀with⠀supplier
• Process⠀all⠀suppliers’⠀payments
• Review⠀all⠀inter-company⠀transactions⠀and⠀generate⠀invoices⠀as⠀necessary
• Reconcile⠀balance⠀sheet⠀accounts
• Conduct⠀regular⠀ledger⠀maintenance
• Review⠀stock⠀movement,⠀recording⠀and⠀valuation⠀with the⠀storekeeper⠀on a⠀monthly⠀basis for⠀the⠀MA
• Coordinate⠀semi-annual⠀audits and⠀assist⠀Finance &⠀Admin⠀Manager⠀with⠀conducting⠀audits
• Produces⠀payroll by⠀initiating⠀computer⠀processing,⠀printing⠀cheques⠀and⠀verifying⠀report
• Completes⠀external⠀audit by⠀analyzing⠀and⠀scheduling⠀general⠀ledger⠀accounts,⠀providing⠀information⠀for⠀auditors
• Performing⠀variance⠀analyses⠀and⠀preparing⠀account⠀reconciliations
• Prepare⠀the month⠀end⠀accounts⠀as per ISP⠀format
• Participate⠀in any⠀system⠀updates/migration
• First⠀point of⠀contact⠀with⠀parents⠀concerning⠀financial⠀accounts⠀of⠀students
• Issuing⠀school fee⠀invoices⠀to parents⠀before⠀start of⠀academic⠀year
• Collecting⠀all types⠀of⠀payments⠀from⠀parents⠀and post⠀to⠀system
• Maintaining⠀student⠀accounts,⠀journal⠀daily⠀transactions⠀including⠀Cash⠀JVs
• Daily⠀fees⠀collection⠀reconciliation,⠀with⠀balance⠀posted to⠀the bank⠀on a daily⠀basis
• Produce⠀receivables⠀report for⠀Finance⠀and Admin⠀Manager on⠀daily⠀basis
• Assist⠀with cash⠀payments⠀to staff⠀for⠀expense⠀claims
• Send⠀reminders⠀to parents⠀regarding⠀outstanding⠀balances/⠀follow up⠀for any⠀bounced
• cheques
• Follow⠀up with⠀other⠀accounts⠀receivable⠀like⠀debtors⠀for⠀canteen,⠀uniform⠀etc
• Reconciliation⠀of⠀Post-Dated-Cheques⠀schedule
• Assist⠀with cash⠀management⠀queries/⠀any other⠀GL queries⠀for annual⠀audit
• Correspond⠀with⠀companies⠀who pay⠀school⠀fees for⠀their⠀staff’s⠀children
• Sending⠀outstanding⠀payment⠀warnings⠀to⠀parents,⠀correlate⠀with⠀Registrar⠀on⠀procedures⠀and⠀blocking⠀student⠀account⠀with⠀ADEK
• Any⠀other⠀accounting/administrative⠀task⠀assigned⠀by the⠀Finance &⠀Administration⠀Manager

Health and Safety

• Emphasizes⠀the⠀importance⠀of safety⠀in all⠀areas of⠀the⠀curriculum,⠀communicating⠀to the⠀pupils the⠀importance⠀of a⠀responsible⠀attitude⠀towards⠀personal⠀safety,⠀the safety⠀of others⠀and⠀respect⠀for Aspen⠀Heights⠀British⠀School’s⠀property⠀and⠀equipment
• Safeguard⠀Aspen⠀students.
• Take⠀all⠀necessary⠀and⠀reasonable⠀precautions⠀to protect⠀students,⠀equipment,⠀materials,⠀and⠀facilities
• Assist⠀in⠀implementing⠀all⠀policies⠀and rules⠀governing⠀student⠀life and⠀conduct
• Ensure⠀that, all⠀the⠀necessary⠀health and⠀safety⠀rules and⠀procedures⠀are being⠀followed
• Maintain⠀an⠀awareness⠀of all the⠀health and⠀safety⠀measures⠀to be⠀taken when⠀in school

Competencies:

• Highly⠀detail-oriented⠀and⠀organized
• Ability⠀to meet a⠀constant⠀stream of⠀deadlines
• Proven⠀ability to⠀work both⠀independently⠀and⠀collaboratively⠀with⠀different⠀levels of⠀employees
• Superior⠀analytical⠀and⠀problem-solving⠀skills
• Familiarity⠀with⠀accounting⠀software⠀and⠀programs
• Excellent⠀command⠀for MS⠀office
• Ability⠀to⠀maintain⠀accurate⠀and⠀auditable⠀records
• Laws,⠀rules and⠀regulations⠀related to⠀assigned⠀activities
• Interpersonal⠀skills⠀using⠀tact,⠀patience⠀and⠀courtesy
• Records,⠀Reports⠀and⠀Correspondence⠀by use of⠀spreadsheets⠀and⠀databases
• Proficient⠀financial⠀and⠀accounting⠀skills
• Computer⠀literate
• Customer⠀Service⠀skills,⠀and⠀interpersonal⠀skills.
• Willing⠀attitude⠀to be a⠀part of⠀the school⠀team
• Strong⠀sense of⠀professionalism
• Safeguarding⠀and⠀welfare of⠀children
• Excellent⠀communication⠀skills and⠀command of⠀the⠀English⠀language,⠀in spoken⠀and⠀written⠀form
• A⠀collaborative⠀team-player⠀with⠀excellent⠀interpersonal⠀skills
• Behavior⠀management

Attributes:

• Empathetic⠀listener⠀and⠀patient
• Integrity⠀and⠀confidentiality
• Internationally⠀minded
• Emotional⠀intelligence
• Intercultural⠀awareness,⠀creative
• Flexible⠀and a⠀can-do⠀attitude