Finance and Administration Manager

Purpose of Role

The Finance & Administration Manager’s role enhances and improves the financial operations and governance of the school environment. The Finance & Administration Manager position is responsible for the accounting, financial reporting and financial operations of the school, including the production of monthly financial reports, maintenance of an adequate system of accounting records, a comprehensive set of controls designed to mitigate risk, enhance the accuracy of the schools reported financial results, and ensure that reported results comply with international financial reporting standards.

Core Finance

• Oversee⠀the⠀operations⠀of the⠀Accounting⠀Department,⠀including⠀the design⠀of an⠀organisational⠀structure⠀adequate⠀for⠀achieving⠀the⠀department's⠀goals and⠀objectives
• Update⠀and⠀enhance⠀the⠀financial⠀policies⠀and⠀procedures⠀of the⠀school and⠀maintain a⠀documented⠀system of⠀policies⠀and⠀procedures
• Design⠀internal⠀control⠀systems⠀for all⠀departments⠀to ensure⠀the⠀safeguarding⠀of school⠀assets and⠀monitor⠀and⠀enforce⠀internal⠀controls
• Ensure⠀the⠀efficient⠀operation⠀and⠀integration⠀of the⠀accounting⠀system⠀throughout⠀the⠀school
• Ensure⠀the timely⠀reporting⠀of all⠀monthly⠀and annual⠀financial⠀information
• Ensure⠀general⠀ledger and⠀financial⠀statements⠀are⠀complete⠀and⠀accurate
• Perform⠀general⠀ledger⠀reconciliations⠀including⠀deferred⠀income and⠀other⠀account⠀analysis
• Each⠀month end,⠀update a⠀‘month⠀end’⠀folder⠀with⠀detailed⠀balance⠀sheet⠀reconciliations⠀for all⠀balance⠀sheet⠀items
• Daily⠀cash⠀reporting⠀and⠀monthly⠀bank⠀reconciliations
• Manage⠀the⠀production⠀of the⠀annual⠀budget and⠀forecasts
• Liaise⠀with⠀banks,⠀audit,⠀legal and⠀tax⠀providers⠀as⠀necessary
• Comply⠀with⠀government⠀reporting⠀requirements⠀and tax⠀filings
• KPI⠀and⠀performance⠀monitoring
• Maintain⠀the fixed⠀asset⠀register⠀by⠀supervising⠀the⠀recording⠀of all⠀items in⠀the⠀inventory,⠀maintaining⠀pertinent⠀records⠀and⠀ensuring⠀adequate⠀treatment⠀of fixed⠀asset⠀acquisitions⠀and⠀disposals

ICT

• Determine⠀with the⠀Regional⠀Head of⠀ICT⠀appropriate⠀IT⠀infrastructure⠀and ensure⠀contractors⠀fulfill⠀installation⠀as per⠀specification⠀agreed
• With⠀the⠀Regional⠀Head of⠀ICT ensure⠀resources,⠀support⠀and⠀training⠀are⠀provided⠀to enable⠀work⠀colleagues⠀to make⠀the best⠀use of⠀available⠀IT
• Ensure⠀contingency⠀plans are⠀in place⠀in the⠀case of⠀technology⠀failure
• Raise⠀to⠀Regional⠀Head of⠀ICT any⠀issues⠀relating⠀to ICT⠀from the⠀school⠀perspective

Facilities

• Work with⠀school⠀Facilities⠀Manager to⠀ensure⠀budget is⠀appropriately⠀allocated⠀to ensure⠀the up⠀keep and⠀maintenance⠀of the⠀building
• Monitor⠀the⠀financial⠀progression⠀of CAPEX⠀projects⠀with⠀Regional⠀Head of⠀Facilities⠀and ensure⠀budget⠀targets⠀are⠀met
• Work⠀with⠀facilities⠀manager to⠀maximise⠀income⠀from⠀external⠀sources⠀such as⠀letting of⠀facilities

Administration

• Ensure⠀that the⠀school is⠀fully⠀compliant
• Establish⠀effective⠀whole⠀school⠀administrative⠀functions⠀which⠀deliver⠀outcomes⠀within the⠀school’s⠀vision
• Establish⠀and use⠀effective⠀methods to⠀review and⠀improve⠀administrative⠀systems
• Ensure⠀all⠀appropriate⠀records⠀are⠀maintained

Health and Safety

• Emphasizes⠀the⠀importance⠀of safety⠀in all⠀areas of⠀the⠀curriculum,⠀communicating⠀to the⠀pupils the⠀importance⠀of a⠀responsible⠀attitude⠀towards⠀personal⠀safety,⠀the safety⠀of others⠀and⠀respect⠀for Park⠀House⠀English⠀School’s⠀property⠀and⠀equipment
• Safeguard⠀Park House⠀students
• Take⠀all⠀necessary⠀and⠀reasonable⠀precautions⠀to protect⠀students,⠀equipment,⠀materials,⠀and⠀facilities
• Assist⠀in⠀implementing⠀all⠀policies⠀and rules⠀governing⠀student⠀life and⠀conduct
• Ensure⠀that, all⠀the⠀necessary⠀health and⠀safety⠀rules and⠀procedures⠀are being⠀followed
• Maintain⠀an⠀awareness⠀of all the⠀health and⠀safety⠀measures⠀to be⠀taken when⠀in school

Qualifications and Experience

• Bachelor’s⠀Degree in⠀Finance;⠀Finance⠀specific⠀certification
• Chartered⠀Accountant⠀or⠀equivalent
• Minimum⠀4 years⠀accounting/school⠀operational⠀experience.
• English⠀is⠀mandatory
• Arabic⠀is an⠀advantage