Female Admin Assistant

• Bachelor’s⠀Degree in⠀Administration⠀or⠀Secretary⠀field
• Minimum⠀of 3⠀years’⠀experience
• With⠀experience⠀in “HR,⠀DOCUMENT⠀CONTROL,⠀SALES,⠀PURCHASE,⠀INVENTORY,⠀PAYROLL⠀and⠀ADMIN”
• Ability⠀to work⠀and⠀perform⠀with⠀minimum⠀supervision
• Can⠀work under⠀pressure
• Excellent⠀Administrative⠀and⠀Customer⠀Service⠀Skills
• Excellent⠀English⠀Speaking,⠀Writing⠀and⠀Reading⠀Skills
• Knowledgeable⠀in using⠀MS Office⠀(Word,⠀Excel,⠀PowerPoint⠀etc.)
• Have⠀a⠀presentable⠀image⠀(Professional⠀Looking)⠀Photo⠀taken⠀within the⠀last 6⠀months to⠀reflect⠀your⠀current⠀appearance⠀is⠀required
• Experience⠀in⠀handling⠀certifications⠀is⠀advantage⠀such⠀ISO…etc.
• Knowledge⠀in⠀Accounting⠀is an⠀advantage
• Arabic⠀Speaker

Responsibilities (including but not limited to):

• Perform⠀full time⠀administrative⠀support⠀and smooth⠀running of⠀the⠀Production⠀Department⠀under the⠀provision⠀of the⠀Managing⠀Director/CEO.
• Perform⠀secretarial⠀works⠀which⠀include⠀filing,⠀typing,⠀correspondence⠀and other⠀general⠀administrative⠀works⠀being⠀assigned⠀from time⠀to⠀time.
• Will⠀be in⠀charge of⠀maintaining⠀office⠀operations⠀through⠀receiving⠀and⠀distributing⠀communications;⠀collecting⠀and⠀mailing⠀correspondence
• Managing⠀the⠀reception⠀area,⠀telephone⠀inquiries,⠀call logs⠀and⠀ensures⠀proper⠀documentation⠀and data⠀entry.⠀Determine⠀which are⠀priority⠀matters⠀and alert⠀the⠀administration⠀and⠀executive⠀accordingly.
• Support⠀staff in⠀assigned⠀project-based⠀work and⠀contribute⠀to team⠀effort by⠀accomplishing⠀related⠀results as⠀needed
• Plan⠀and⠀coordinate⠀office⠀activities⠀and⠀operations⠀for⠀professional⠀conference.
• Manage⠀calendars⠀to⠀schedule⠀appointments⠀(Book⠀conference⠀calls,⠀rooms,⠀couriers,⠀hotels⠀etc.)
• Arrange⠀and⠀coordinate⠀meetings.
• Prepares⠀agenda and⠀make⠀arrangement⠀for staffs⠀or other⠀meetings.
• Make⠀travel⠀arrangement⠀for⠀staffs.
• To⠀maintain⠀and update⠀all⠀documents⠀and keep⠀orderly⠀complete⠀and⠀categorize⠀for easy⠀accessibility⠀to⠀specific⠀records⠀(electronic⠀and⠀manual).
• Liaising⠀suppliers⠀and⠀clients⠀regarding⠀inquiries,⠀quotations⠀and⠀payments⠀and⠀keeping⠀customers⠀informed⠀of order⠀status.
• Assist⠀in the⠀preparation⠀of⠀regularly⠀scheduled⠀reports
• Assist⠀with the⠀establishments,⠀revision⠀and⠀maintenance⠀of office⠀procedures⠀and⠀policy.
• Maintains⠀supplies⠀by⠀checking⠀stock to⠀determine⠀inventory⠀levels;⠀anticipating⠀requirements;⠀preparation⠀of⠀comparison⠀sheet,⠀placing⠀and⠀expediting⠀orders;⠀verifying⠀receipt;⠀stocking⠀items;⠀delivering⠀supplies⠀to⠀workstations.
• Maintains⠀equipment⠀by⠀completing⠀preventive⠀maintenance;⠀troubleshooting⠀failures;⠀calling⠀for⠀repairs;⠀monitoring⠀equipment⠀operation;⠀monitoring⠀and⠀purchasing⠀meter⠀fund.
• Familiarity⠀with⠀office⠀management⠀procedures⠀and basic⠀accounting⠀principles.
• Perform⠀other⠀related⠀work⠀assigned⠀from time⠀to time.

Ability to commute/relocate:

• Mussafah: Reliably commute or planning to relocate before starting work (Required)

Language:

• Arabic (Required)