Executive Secretary

• Responsible⠀for⠀leasing⠀vacant⠀units⠀(Residential/Commercial)⠀and⠀achieving⠀high⠀occupancy⠀percentage.
• Schedules⠀and⠀conducts⠀viewings⠀of⠀properties⠀with⠀potential⠀clients⠀and⠀agents.⠀Negotiates⠀and⠀ensures⠀conversion⠀of⠀inquiries⠀into⠀closed⠀transactions.
• To⠀handle⠀clients’⠀enquiries⠀in a⠀professional⠀and⠀knowledgeable⠀manner.
• Negotiating⠀and⠀convincing⠀the⠀tenants to⠀implement⠀all the⠀lease⠀terms and⠀conditions.⠀Maintain⠀the⠀optimum⠀rent that⠀can be⠀achieved⠀considering⠀current⠀market⠀situation⠀against⠀prospective⠀tenants.
• Responsible⠀for⠀preparing⠀and typing⠀the⠀tenancy⠀contract⠀in line⠀with the⠀policy.
• Following⠀up on a⠀day-to-day⠀basis to⠀ensure⠀that all⠀lease⠀contracts⠀are being⠀renewed in⠀a timely⠀manner⠀within⠀local⠀rules and⠀regulations⠀and as per⠀the⠀company⠀system and⠀policy.
• Obtain⠀all the⠀necessary⠀documentation⠀required⠀to carry⠀out⠀activities⠀such as⠀leasing,⠀renewals,⠀moving in,⠀moving⠀out,⠀and
• Maintain⠀and update⠀all data⠀related to⠀the real⠀estate⠀market⠀(viz:⠀competitors’⠀product⠀knowledge,⠀market⠀trends⠀etc.).⠀Posting⠀all⠀personal⠀and⠀contract⠀data in⠀the⠀computer⠀system,⠀generating⠀residence⠀invoices,⠀and⠀pursuing⠀collections⠀as⠀necessary.
• Ensure⠀rental⠀payments⠀and bounce⠀cheques⠀are⠀collected⠀in a⠀timely⠀manner.
• Carry⠀out market⠀research⠀to study⠀the market⠀trends and⠀reports⠀his⠀sighting⠀to the⠀Property⠀Manager.
• Maintain⠀& develop⠀good⠀network⠀with real⠀estate⠀agents⠀that can⠀be⠀leveraged⠀as and⠀when⠀required.
• Handle⠀tenant’s⠀requests⠀and⠀complaints⠀and⠀escalate⠀unresolved⠀issues to⠀the⠀Property⠀Manager
• Prepare⠀and⠀present⠀various⠀reports⠀like⠀expiry⠀contracts,⠀vacancy,⠀bounced⠀cheques⠀etc. to⠀the⠀Property⠀Manager⠀whenever⠀required.
• Perform⠀outdoor⠀marketing⠀to capture⠀the⠀attention⠀of⠀potential⠀companies⠀to⠀maximize⠀the⠀chances of⠀leasing⠀vacant⠀units.
• Perform⠀other⠀duties and⠀assignments⠀from the⠀Management⠀with⠀flexibility⠀of duty⠀time as⠀and when⠀required

Requirements

1. Degree⠀or Diploma⠀graduate⠀from an⠀accredited⠀university

2.⠀Minimum 3⠀to 5⠀years’⠀experience⠀in a⠀similar⠀role and⠀industry

3.⠀Strong⠀negotiations⠀and sales⠀skills⠀with⠀fluency in⠀English⠀language/s⠀widely⠀used in⠀region

4.⠀Excellent⠀Customer⠀Service⠀Skills

5.⠀Working⠀knowledge⠀of⠀computer⠀software⠀applications.