Executive Secretary

We are⠀seeking a⠀highly⠀skilled⠀and⠀professional⠀Executive⠀Secretary⠀to provide⠀comprehensive⠀administrative⠀support to⠀our Chief⠀Executive⠀Officer⠀(CEO). The⠀successful⠀candidate⠀will be⠀responsible⠀for⠀managing⠀the CEO's⠀schedule,⠀coordinating⠀meetings⠀and⠀appointments,⠀handling⠀correspondence,⠀and⠀ensuring⠀efficient⠀communication⠀between⠀the CEO⠀and⠀various⠀stakeholders.⠀The⠀Executive⠀Secretary⠀will play⠀a crucial⠀role in⠀maintaining⠀confidentiality,⠀managing⠀sensitive⠀information,⠀and⠀facilitating⠀smooth⠀operations⠀within the⠀CEO's⠀office.

Responsibilities:

Manage the⠀CEO's⠀calendar⠀and⠀schedule⠀appointments,⠀meetings,⠀and travel⠀arrangements⠀efficiently.

Coordinate⠀and⠀prioritize⠀incoming⠀requests⠀and⠀correspondence,⠀ensuring⠀timely and⠀appropriate⠀responses.

Screen⠀and direct⠀phone⠀calls,⠀inquiries,⠀and⠀requests⠀to the⠀CEO,⠀providing⠀necessary⠀information⠀and⠀handling⠀routine⠀matters⠀independently.

Prepare⠀and⠀organize⠀documents,⠀reports,⠀presentations,⠀and other⠀materials⠀for⠀meetings⠀and⠀presentations.

Attend⠀meetings,⠀take⠀accurate⠀minutes,⠀and⠀prepare⠀comprehensive⠀summaries⠀and action⠀points for⠀follow-up.

Conduct⠀research,⠀gather⠀data, and⠀compile⠀information⠀to support⠀the CEO in⠀decision-making⠀processes.

Maintain⠀confidentiality⠀and handle⠀sensitive⠀information⠀with⠀utmost⠀discretion.

Act⠀as a⠀liaison⠀between⠀the CEO⠀and⠀internal/external⠀stakeholders,⠀fostering⠀effective⠀communication⠀and⠀relationship-building.

Proactively⠀identify⠀opportunities⠀to⠀optimize⠀the CEO's⠀time,⠀streamline⠀processes,⠀and⠀enhance⠀efficiency⠀within the⠀office.

Assist⠀in⠀organizing⠀company⠀events,⠀conferences,⠀and⠀special⠀projects⠀as⠀assigned.

Handle⠀any other⠀administrative⠀duties as⠀required⠀to ensure⠀the smooth⠀functioning⠀of the⠀CEO's⠀office.

Requirements:

Proven⠀experience⠀as an⠀Executive⠀Secretary⠀or similar⠀role⠀supporting⠀top-level⠀executives.

Excellent⠀organizational⠀and time⠀management⠀skills,⠀with the⠀ability to⠀prioritize⠀tasks and⠀meet⠀deadlines⠀in a⠀fast-paced⠀environment.

Strong⠀verbal and⠀written⠀communication⠀skills,⠀including⠀exceptional⠀attention⠀to⠀detail.

Proficient⠀in using⠀office⠀software⠀and tools,⠀including⠀MS Office⠀(Word,⠀Excel,⠀PowerPoint,⠀Outlook).

Ability⠀to⠀maintain⠀confidentiality⠀and handle⠀sensitive⠀information⠀with⠀discretion⠀and⠀professionalism.

Exceptional⠀interpersonal⠀skills⠀with the⠀ability to⠀interact⠀effectively⠀with⠀individuals⠀at all⠀levels,⠀both⠀internally⠀and⠀externally.

Strong⠀problem-solving⠀and⠀decision-making⠀abilities,⠀with a⠀proactive⠀and⠀resourceful⠀mindset.

High⠀level of⠀integrity,⠀professionalism,⠀and⠀reliability.

Flexibility⠀to work⠀outside of⠀regular⠀business⠀hours as⠀needed.

Job Type: Full-time

Salary: AED7,000.00 - AED10,000.00 per month

Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)