Executive Assistant to the President

Responsibilities

• Managing⠀up to the⠀President,⠀assisting⠀the⠀president⠀in⠀prioritizing⠀and⠀responding⠀to⠀incoming⠀communications⠀and⠀requests,⠀recommending⠀appropriate⠀responses⠀and⠀courses of⠀action,⠀and⠀following⠀through to⠀successful⠀completion.
• Provide⠀a bridge⠀for smooth⠀communication⠀between⠀the⠀President⠀and all⠀stakeholders⠀by⠀responding⠀timely,⠀prioritizing⠀effectively⠀and⠀escalating⠀to the⠀President⠀as⠀needed..
• Serve⠀as a⠀liaison to⠀the Board⠀of⠀Directors⠀and⠀Executive⠀Leadership⠀Team⠀(ELT);providing⠀administrative⠀support⠀including⠀communications,⠀calendar⠀management⠀and record⠀keeping⠀owning the⠀responsibility⠀for the⠀quality of⠀materials⠀presented⠀to the⠀Board and⠀ELT on⠀behalf of⠀the⠀President.
• Draft⠀high⠀quality⠀internal⠀and⠀external⠀correspondences,⠀reports,⠀and memos;⠀prepare⠀decks and⠀other⠀internal⠀and⠀external⠀communications⠀materials⠀on behalf⠀of the⠀President
• Work⠀closely⠀with the⠀President⠀to keep⠀them well⠀informed⠀and⠀prepared⠀for⠀upcoming⠀commitments⠀and⠀responsibilities,⠀following⠀up⠀appropriately.
• Support⠀the⠀President⠀in⠀developing,⠀completing,⠀and⠀accomplishing⠀initiatives⠀and tasks⠀in various⠀departments⠀organization-wide⠀as needed,⠀ensuring⠀the⠀President⠀understands⠀commitments⠀and⠀priorities,⠀and meets⠀deadlines⠀and⠀communication⠀expectations
• Organize,⠀prioritize,⠀schedule,⠀and⠀efficiently⠀prepare⠀complex⠀calendars⠀to reflect⠀top⠀priorities⠀for⠀internal⠀and⠀external⠀meetings⠀for the⠀President;⠀re-prioritize⠀and pivot⠀effectively⠀when⠀needed;
• Assist⠀internal⠀related⠀departments⠀and⠀colleagues⠀in the⠀coordination,⠀scheduling,⠀and⠀organization⠀of⠀external⠀convenings,⠀Board⠀meetings,⠀staff⠀meetings,⠀and⠀retreats,⠀among⠀others,⠀when⠀requested.
• Support⠀the⠀President⠀by⠀attending⠀meetings,⠀taking⠀detailed⠀notesat⠀meetings,⠀including⠀confidential,⠀one-on-one,⠀and⠀internal⠀or⠀external⠀meetings,⠀synthesize⠀notes, and⠀track,⠀communicate⠀and manage⠀key action⠀items
• Oversee⠀maintenance⠀and⠀organization⠀of⠀records,⠀files, and⠀documents⠀for the⠀President⠀including⠀managing⠀the⠀contents⠀of their⠀shared⠀drive
• Arrange⠀detailed⠀travel⠀plans,⠀itineraries,⠀logistics,⠀and⠀agendas⠀for the⠀President.
• Assist⠀in the⠀preparation⠀of expense⠀reports⠀for the⠀President.
• Own⠀ad-hoc⠀projects⠀assigned⠀by the⠀President
• Foster⠀a culture⠀of⠀learning,⠀service-mindedness,⠀knowledge-sharing,⠀and⠀collaboration,⠀model IRAP⠀values,⠀and follow⠀through⠀commitments.
• Work⠀with the⠀relative⠀internal⠀departments⠀and teams⠀to support⠀the⠀implementation⠀of the⠀operating⠀practices⠀that⠀support an⠀inclusive,⠀employee-focused,⠀and⠀equitable⠀work⠀environment.
• Work⠀closely⠀with the⠀Development⠀team in⠀the⠀implementation⠀of⠀IRAP’s⠀fundraising⠀plan and⠀the⠀President’s⠀role in⠀donor-relationship⠀and⠀external⠀representation⠀of IRAP in⠀forums,⠀including⠀conferences⠀and⠀speaking⠀engagements.
• Assist⠀internal⠀departments⠀and teams⠀as⠀needed
• Perform⠀other⠀duties as⠀assigned.

Qualifications

• Bachelor’s⠀degree⠀required.
• 4-7⠀years of⠀relevant⠀experience⠀supporting⠀C-Level⠀Executives⠀in⠀non-profit⠀organizations.
• A⠀professional⠀sense of⠀integrity,⠀discretion,⠀and the⠀ability to⠀maintain⠀confidential⠀information
• Exceptionally⠀strong⠀interpersonal⠀skills⠀with the⠀ability to⠀build⠀successful⠀relationships⠀with a⠀variety of⠀different⠀stakeholders.
• Outstanding⠀verbal and⠀written⠀communication⠀skills,⠀especially⠀listening,⠀writing,⠀proofreading,⠀editing,⠀and⠀minute-taking,⠀with⠀consistently⠀great⠀attention⠀to⠀details.
• Proficient⠀with⠀technical⠀tools and⠀their⠀applications,⠀such as⠀Project⠀Management⠀(Asana),⠀Google⠀applications,⠀Office⠀Suite⠀(including⠀Excel and⠀PowerPoint),⠀Remote⠀Desktop,⠀and⠀VPN.
• Extremely⠀organized,⠀proactive,⠀and⠀motivated,⠀able to⠀multitask⠀among⠀competing⠀time⠀requirements⠀and take⠀initiative.
• Exceptional⠀administrative⠀and⠀organizational⠀skills and⠀the⠀ability to⠀maintain a⠀realistic⠀balance⠀among⠀multiple⠀priorities⠀seamlessly⠀with⠀excellent⠀attention⠀to⠀detail.
• Resourceful,⠀creative,⠀and able⠀to⠀exercise⠀sound⠀judgment⠀in a⠀diversity⠀of⠀situations.
• Ability⠀to work⠀independently⠀on⠀projects⠀from⠀conception⠀to⠀completion.
• Ability⠀to give⠀and take⠀feedback⠀as part of⠀a learning⠀culture⠀committed⠀to⠀achieving⠀better⠀results.
• Highly⠀adaptable⠀with an⠀ability to⠀multi-task⠀and juggle⠀multiple⠀demands⠀while⠀demonstrating⠀flexibility⠀and⠀resilience.
• Strong⠀research,⠀writing,⠀and⠀analytical⠀skills.
• Proven⠀ability to⠀successfully⠀work with⠀people of⠀different⠀ethnic,⠀socioeconomic,⠀educational,⠀religious,⠀and sexual⠀orientations.
• This⠀position⠀might⠀require⠀travel to⠀other IRAP⠀locations,⠀including⠀but not⠀limited to⠀Berlin,⠀Amman,⠀Beirut,⠀and the⠀US.
• This⠀position⠀requires⠀East Coast⠀Time.
• This⠀position⠀requires⠀occasional⠀availability⠀after⠀traditional⠀working⠀hours as⠀needed to⠀support⠀the⠀President’s⠀schedule⠀and/or⠀travel.