Executive Assistant

The World⠀Equestrian⠀Center⠀located in⠀Ocala⠀Florida is⠀seeking an⠀experienced⠀Executive⠀Assistant⠀to join⠀our team.⠀The⠀Executive⠀Assistant,⠀you will⠀provide⠀administrative⠀support⠀and assist⠀with⠀various⠀tasks to⠀ensure the⠀smooth⠀operation⠀of daily⠀activities.

Primary Responsibilities:

• Function⠀as the⠀point of⠀contact⠀among⠀executives,⠀employees,⠀clients,⠀and other⠀external⠀partners,⠀while⠀maintaining⠀strict⠀confidentiality⠀and⠀discretion
• Manage⠀information⠀flow in a⠀timely and⠀accurate⠀manner⠀(emails,⠀messages,⠀various⠀correspondence)
• Manage⠀Director’s⠀calendars⠀and set up⠀meetings,⠀when⠀requested.
• Format⠀information⠀for⠀internal⠀and⠀external⠀communication⠀(memos,⠀emails,⠀presentations,⠀reports,⠀etc.)
• Screen⠀calls and⠀emails of⠀the⠀Director⠀as⠀requested.
• Create⠀and modify⠀documents⠀such as⠀reports,⠀memos,⠀letters,⠀and⠀spreadsheets.
• Maintain⠀and update⠀email⠀distribution⠀groups and⠀V-cards.
• Provide⠀support⠀using⠀Microsoft⠀Office to⠀create⠀dashboards,⠀charts,⠀spreadsheets,⠀databases,⠀and other⠀reports,⠀etc.
• Take⠀and⠀transcribe⠀dictation,⠀compose,⠀and⠀prepare⠀confidential⠀correspondence,⠀reports,⠀and other⠀complex⠀documents.
• Prepare⠀and submit⠀check⠀requests,⠀prepare⠀expense⠀reports⠀including⠀credit⠀card⠀receipts⠀reimbursement.
• Schedule,⠀reserve⠀and⠀prepare⠀conference⠀room for⠀meetings,⠀including⠀AV⠀equipment⠀as⠀needed.
• Receive⠀and assist⠀internal⠀and⠀external⠀customers/visitors⠀as⠀needed.
• Make⠀travel⠀arrangements⠀as⠀directed⠀and⠀prepare⠀documents⠀for⠀travel.
• Other⠀duties as⠀assigned.

These⠀physical⠀demands⠀represent⠀the⠀physical⠀requirements⠀necessary⠀for an⠀associate⠀to⠀successfully⠀perform⠀the⠀essential⠀functions⠀of the⠀position.⠀Reasonable⠀accommodation⠀can be⠀made to⠀enable⠀individuals⠀with⠀disabilities⠀to perform⠀the⠀essential⠀functions⠀described⠀of the⠀position.

Qualifications, Education, Experience, Skills, and Abilities:

• Associate⠀degree in⠀business⠀or⠀equivalent⠀preferred.
• Microsoft⠀Office⠀products⠀knowledge.
• Knowledge⠀of⠀principles⠀and⠀practices⠀of basic⠀office⠀management⠀and⠀organization.
• Strong⠀communication,⠀analytical⠀and⠀problem‐solving⠀skills.
• Excellent⠀organizational⠀and⠀multi-tasking⠀skills.
• Ability⠀to work⠀efficiently,⠀thoroughly,⠀independently,⠀and⠀timely.
• Ability⠀to be⠀flexible.