At⠀Hackensack⠀Meridian⠀Health we⠀help our⠀patients⠀live⠀better,⠀healthier⠀lives —⠀and we⠀help one⠀another to⠀succeed.⠀With a⠀culture⠀rooted in⠀connection⠀and⠀collaboration,⠀our⠀employees⠀are team⠀members.⠀Here,⠀competitive⠀benefits⠀are just⠀the⠀beginning.⠀It’s⠀also about⠀how we⠀support⠀one⠀another⠀and how we⠀show up⠀for our⠀community.
Together,⠀we keep⠀getting⠀better -⠀advancing⠀our⠀mission to⠀transform⠀healthcare⠀and serve⠀as a⠀leader of⠀positive⠀change.
The⠀Executive⠀Assistant⠀reports to⠀the⠀Executive(s)⠀and⠀relieves⠀the⠀executive⠀of⠀administrative⠀type⠀functions⠀in order⠀to⠀increase⠀the time⠀an⠀executive⠀has⠀available⠀for⠀executive⠀level⠀responsibilities.
A day in the life of a
Executive Assistant at Hackensack Meridian Health includes:
- Schedules⠀appointments,⠀meetings⠀or⠀conferences⠀for⠀departmental⠀personnel⠀utilizing⠀interdepartmental⠀and/or⠀hospital⠀wide⠀computerized⠀scheduling⠀systems.
- Prioritizes⠀calls⠀through⠀screening⠀process,⠀transfers⠀calls,⠀records⠀messages,⠀and⠀delivers⠀to⠀appropriate⠀personnel.
- Coordinates⠀special⠀projects⠀as⠀instructed,⠀composes⠀memos,⠀transcribes⠀notes, and⠀researches⠀and⠀creates⠀presentations.
- Generates⠀reports,⠀handles⠀multiple⠀projects,⠀and⠀prepares⠀and⠀monitors⠀invoices⠀and⠀expense⠀reports.
- Prepares⠀and files⠀routine⠀and⠀advanced⠀correspondence⠀including⠀letters,⠀memoranda,⠀and⠀reports.
- May⠀handle a⠀wide⠀variety of⠀situations⠀and⠀conflicts⠀involving⠀the⠀clerical⠀and⠀administrative⠀function⠀of the⠀office.
- Reviews⠀and⠀distributes⠀daily mail⠀correspondence⠀to⠀appropriate⠀personnel.
- Orders⠀office⠀supplies⠀and⠀maintains⠀inventory.
- Maintains⠀up-to-date⠀departmental⠀manuals⠀and⠀files.
- May⠀assist⠀with⠀compiling⠀and⠀developing⠀the annual⠀budget.
- Responsible⠀for⠀confidential⠀and time⠀sensitive⠀material.
- Relies⠀on⠀experience⠀and⠀judgment⠀to plan⠀and⠀accomplish⠀goals.
- Other⠀duties⠀and/or⠀projects⠀as⠀assigned.
- Adheres⠀to HMH⠀Organizational⠀competencies⠀and⠀standards⠀of⠀behavior.
Qualifications:
Education, Knowledge, Skills and Abilities Required:
- GED or⠀equivalent.
- Minimum⠀of 10⠀years'⠀experience⠀is a⠀related⠀field.
- Minimum⠀of 2 years⠀working⠀for top⠀level⠀Executive(s).
- Bachelor's⠀degree may⠀be⠀substituted⠀for some⠀of the⠀required⠀experience.
- Excellent⠀written⠀and verbal⠀communication⠀skills.
- Proficient⠀computer⠀skills⠀including⠀but not⠀limited to⠀Microsoft⠀Office and⠀Google⠀Suite⠀platforms.
- Exceptional⠀oral and⠀written⠀communication⠀skills.
- Strong⠀problem⠀solving⠀skills.
- Strong⠀organizational⠀skills⠀with⠀attention⠀to⠀detail.
- Ability⠀to⠀prioritize⠀and work⠀independently⠀on a⠀variety of⠀tasks.
- Must⠀possess⠀the⠀ability to⠀take⠀initiative⠀and handle⠀stressful⠀situations.
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