How have⠀YOU⠀impacted⠀someone's⠀life⠀today? At⠀Hackensack⠀Meridian⠀Health our⠀teams are⠀focused on⠀changing⠀the lives⠀of our⠀patients⠀by⠀providing⠀the⠀highest⠀level of⠀care each⠀and every⠀day. From⠀our⠀hospitals,⠀rehab⠀centers⠀and⠀occupational⠀health⠀teams to⠀our⠀long-term⠀care⠀centers⠀and⠀at-home⠀care⠀capabilities,⠀our⠀complete⠀spectrum⠀of⠀services⠀will allow⠀you to⠀apply your⠀skills in⠀multiple⠀settings⠀while⠀building⠀your⠀career,⠀all within⠀New⠀Jersey's⠀premier⠀healthcare⠀system.
The⠀Executive⠀Assistant⠀reports to⠀the⠀Executive(s)⠀and⠀relieves⠀the⠀executive⠀of⠀administrative⠀type⠀functions⠀in order⠀to⠀increase⠀the time⠀an⠀executive⠀has⠀available⠀for⠀executive⠀level⠀responsibilities.
A day in the life of an Executive Assistant to President at Hackensack Meridian Health includes:
- Schedules⠀appointments,⠀meetings⠀or⠀conferences⠀for⠀departmental⠀personnel⠀utilizing⠀interdepartmental⠀and/or⠀hospital⠀wide⠀computerized⠀scheduling⠀systems.
- Prioritizes⠀calls⠀through⠀screening⠀process,⠀transfers⠀calls,⠀records⠀messages,⠀and⠀delivers⠀to⠀appropriate⠀personnel.
- Coordinates⠀special⠀projects⠀as⠀instructed,⠀composes⠀memos,⠀transcribes⠀notes, and⠀researches⠀and⠀creates⠀presentations.
- Generates⠀reports,⠀handles⠀multiple⠀projects,⠀and⠀prepares⠀and⠀monitors⠀invoices⠀and⠀expense⠀reports.
- Prepares⠀and files⠀routine⠀and⠀advanced⠀correspondence⠀including⠀letters,⠀memoranda,⠀and⠀reports.
- May⠀handle a⠀wide⠀variety of⠀situations⠀and⠀conflicts⠀involving⠀the⠀clerical⠀and⠀administrative⠀function⠀of the⠀office.
- Reviews⠀and⠀distributes⠀daily mail⠀correspondence⠀to⠀appropriate⠀personnel.
- Orders⠀office⠀supplies⠀and⠀maintains⠀inventory.
- Maintains⠀up-to-date⠀departmental⠀manuals⠀and⠀files.
- May⠀assist⠀with⠀compiling⠀and⠀developing⠀the annual⠀budget.
- Responsible⠀for⠀confidential⠀and time⠀sensitive⠀material.
- Relies⠀on⠀experience⠀and⠀judgment⠀to plan⠀and⠀accomplish⠀goals.
- Lifts⠀a minimum⠀of 10lbs.,⠀pushes and⠀pulls a⠀minimum of⠀15lbs. and⠀stands a⠀minimum of⠀1 hour a⠀day.
Qualifications:
Education, Knowledge, Skills and Abilities Required:
- High⠀School⠀diploma or⠀GED
- Minimum⠀of 10⠀years⠀experience⠀in a⠀related⠀field
- Minimum⠀of 2 years⠀working⠀for top⠀level⠀Executive(s)
- Bachelor's⠀degree may⠀be⠀substituted⠀for some⠀of the⠀required⠀experience
- Proficient⠀computer⠀skills⠀including⠀but not⠀limited to⠀Microsoft⠀Office and⠀Google⠀Suite
- platforms.
- Exceptional⠀oral and⠀written⠀communication⠀skills.
- Strong⠀problem⠀solving⠀skills.
- Strong⠀organizational⠀skills⠀with⠀attention⠀to⠀detail.
- Ability⠀to⠀prioritize⠀and work⠀independently⠀on a⠀variety of⠀tasks.
- Must⠀possess⠀the⠀ability⠀take⠀initiative⠀and handle⠀stressful⠀situations
Education, Knowledge, Skills and Abilities Preferred:
- Associates⠀or⠀Bachelor's⠀degree.
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