Executive Assistant

Bertelsmann,⠀Inc. is⠀looking⠀for a⠀proactive,⠀flexible⠀and⠀ambitious⠀professional⠀to join⠀our⠀dynamic⠀team and⠀business⠀in NYC.⠀This role⠀will⠀include⠀administrative⠀responsibilities⠀including⠀full⠀management⠀of the⠀Chief⠀Executive⠀Officer’s⠀calendar,⠀travel,⠀expense⠀and⠀allocations⠀management,⠀coordination⠀of⠀CEO-sponsored⠀events and⠀supporting⠀day-to-day⠀functions⠀of a busy⠀team.

ROLE AND RESPONSIBILITIES

• Provide⠀high⠀quality⠀email,⠀calendar⠀management,⠀travel⠀services⠀to the CEO⠀and⠀expense⠀reporting
• Processes⠀invoices⠀by⠀creating⠀electronic⠀copies and⠀distributing⠀for⠀signatures⠀before⠀submission⠀to⠀Accounts⠀Payable
• Prepares⠀for⠀meetings⠀as⠀necessary,⠀including⠀scheduling⠀of⠀conference⠀rooms,⠀coordinating⠀food, and⠀logistics
• Edits⠀letters,⠀memos, and⠀other⠀documents⠀as⠀necessary
• Coordinate⠀CEO-sponsored⠀events and⠀programs
• Administrative⠀support,⠀data entry⠀and other⠀tasks⠀assigned⠀as the CEO⠀requires
• Support⠀NYC office⠀in⠀ordering⠀and⠀organizing⠀office⠀equipment⠀and office⠀and pantry⠀supplies
• Provide⠀overall⠀administrative⠀support on⠀CEO⠀initiatives⠀and⠀collaborates⠀with all⠀departments⠀in⠀effective⠀manner
• Manage⠀all⠀mailings⠀to and⠀from the⠀NYC⠀office;⠀scan and⠀distribute⠀all mail⠀to remote⠀team.
• Support⠀with⠀mailings,⠀electronic⠀file⠀maintenance⠀and other⠀duties

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• Associate⠀degree or⠀equivalent⠀industry⠀work⠀experience
• 3-5⠀years of⠀administrative⠀experience⠀supporting⠀a team or⠀department
• Demonstrated⠀intermediate⠀level⠀proficiency⠀in⠀Microsoft⠀Office⠀suite, all⠀applications
• Excellent⠀attention⠀to⠀detail
• Ability⠀to operate⠀autonomously⠀but also⠀serve as a⠀strong⠀team⠀contributor⠀in a⠀fast-paced⠀and⠀decentralized⠀environment
• Strong⠀analytical⠀skills⠀with a⠀high⠀degree of⠀attention⠀to⠀detail
• Excellent⠀organizational⠀&⠀communication⠀skills
• Solid⠀interpersonal⠀skills and⠀client⠀service⠀orientation⠀with focus⠀on high⠀quality⠀service to⠀internal⠀and⠀external⠀stakeholders
• Must⠀have a⠀sense of⠀accountability,⠀owning⠀one’s⠀work and⠀taking⠀pride in⠀it
• Must⠀have a⠀commitment⠀to⠀quality,⠀confidentiality⠀and⠀continuous⠀improvement

The role will be based at the New York office with a flexible hybrid work arrangement. Minimum two to three days will be required in the NYC office and may increase during busy periods. Everyone who works at the company is expected to be flexible regarding their duties. A job description is not an exhaustive list of what an employee is expected to do as roles may change and evolve over time.

Bertelsmann is a media, services and education company that operates in about 50 countries around the world. Its key geographical markets are Western Europe – especially Germany, France, Britain and Spain – as well as the United States. Bertelsmann’s corporate divisions include RTL Group (television), Penguin Random House (books), Gruner + Jahr (magazines), Arvato (services), Bertelsmann Printing Group (print), Bertelsmann Education Group and Bertelsmann Investments.