Executive Assistant Corporate Marketing Communications

Key Responsibilities:

• Calendar & Travel Management: Handle complex scheduling, coordinate domestic and international travel arrangements, and prepare itineraries.
• Communication & Coordination: Screen emails, calls, and visitors; act as a liaison between executives, clients, and internal teams.
• Documentation & Reporting: Prepare internal/external correspondences, presentations, and reports. Maintain confidential records and manage filing systems.
• Expense Management: Process invoices and handle finance-related tasks for senior management.
• Support for Senior Management: Facilitate meetings, take notes, and assist with decision-making processes.
• Project Management: Prioritize and manage multiple tasks with accuracy, ensuring deliverables require minimal revision.

Skills/Qualifications:

• Prior experience supporting at the executive level.
• Strong oral and written communication skills.
• Analytical and problem-solving abilities.
• Technical proficiency in tools like Microsoft Office and PowerPoint.
• Hybrid work environment with onsite requirement of 3 days a week (Monday, Tuesday, Wednesday).

Why Northern Trust:

• Flexible, collaborative work culture with opportunities for career growth.
• A company committed to assisting communities and exploring new ideas.
• Accessible senior leadership and a purpose-driven work environment.