Executive Assistant

Medidata,⠀a Dassault⠀Systèmes⠀company,⠀is leading⠀the⠀digital⠀transformation⠀of life⠀sciences,⠀creating⠀hope for⠀millions⠀of people.⠀Medidata⠀helps⠀generate⠀the⠀evidence⠀and⠀insights⠀to help⠀pharmaceutical,⠀biotech,⠀medical⠀device and⠀diagnostics⠀companies,⠀and⠀academic⠀researchers⠀accelerate⠀value,⠀minimize⠀risk, and⠀optimize⠀outcomes.⠀More than⠀one⠀million⠀registered⠀users⠀across⠀2,000+⠀customers⠀and⠀partners⠀access the⠀world's⠀most⠀trusted⠀platform⠀for⠀clinical⠀development,⠀commercial,⠀and⠀real-world⠀data.⠀Known for⠀its⠀ground-breaking⠀technological⠀innovations,⠀Medidata⠀has⠀supported⠀more than⠀30,000⠀clinical⠀trials and⠀9 million⠀study⠀participants.⠀And⠀Medidata’s⠀ongoing⠀commitment⠀to⠀infusing⠀the⠀patient⠀voice into⠀trial⠀designs⠀and⠀solutions⠀is helping⠀to create⠀a better⠀and more⠀inclusive⠀experience⠀for all⠀participants⠀in⠀clinical⠀studies.⠀Medidata⠀is⠀involved⠀in nearly⠀40% of⠀company-initiated⠀trial⠀starts⠀globally,⠀with⠀studies⠀conducted⠀in more⠀than 140⠀countries.⠀More than⠀70% of⠀novel⠀drugs⠀approved⠀by the⠀Food and⠀Drug⠀Administration⠀(FDA) in⠀2022 were⠀developed⠀with⠀Medidata⠀software.⠀Medidata⠀is⠀headquartered⠀in New⠀York City⠀and has⠀offices⠀around the⠀world to⠀meet the⠀needs of⠀its⠀customers.⠀Discover⠀more at⠀www.medidata.com⠀and follow⠀us⠀@medidata.

Our⠀Team:⠀Medidata⠀is looking⠀for⠀individuals⠀who will⠀help us⠀tackle⠀some of⠀the most⠀complex⠀questions⠀facing the⠀industry⠀today⠀using our⠀proprietary⠀platform⠀and⠀advanced⠀analytics.⠀At⠀Medidata,⠀we never⠀work⠀alone.⠀This role⠀will⠀partner⠀heavily⠀with all⠀of the key⠀stakeholder⠀functions⠀including⠀product,⠀delivery,⠀data⠀science,⠀engineering,⠀partnerships,⠀and⠀biostatistics.⠀Successful⠀Medidata⠀AI⠀candidates⠀will be⠀skilled in⠀analytical/quantitative⠀thinking,⠀structured⠀communication,⠀and⠀excited⠀about⠀building⠀the next⠀horizon of⠀Medidata’s⠀mission to⠀power⠀smarter⠀treatments⠀and⠀healthier⠀people.

Who⠀we’re⠀looking⠀for:

Medidata⠀Executive⠀Assistants⠀(EAs) are⠀skilled⠀Admin⠀Professionals⠀who are⠀responsible⠀for⠀performing⠀administrative⠀duties of⠀advanced⠀degrees of⠀complexity⠀for the⠀assigned⠀Executive⠀(coverage⠀may be up⠀to four⠀executives).⠀The EAs⠀have⠀customary⠀responsibilities⠀such as⠀managing⠀correspondence⠀which is⠀often of a⠀confidential⠀nature,⠀preparing⠀research,⠀screening⠀incoming⠀phone⠀calls and⠀mail,⠀communication⠀on behalf⠀of the⠀Executive,⠀and acting⠀as the⠀"gatekeeper;"⠀as well as⠀handling⠀more⠀complicated⠀special⠀projects⠀such as⠀coordination⠀of complex⠀meetings.⠀In keeping⠀with these⠀duties,⠀EAs are⠀required⠀to develop⠀an acute⠀understanding⠀of the⠀Executives’⠀work style⠀and⠀requirements,⠀and to⠀utilize⠀this⠀understanding⠀to decide⠀which⠀scheduled⠀events,⠀meetings,⠀and⠀requests⠀are most⠀appropriate⠀for⠀allocation⠀of the⠀Executive's⠀time. EAs⠀are⠀expected⠀to accept⠀the⠀delegation⠀of less⠀consequential⠀executive⠀tasks, to⠀perform⠀those⠀tasks with⠀minimal⠀disruption⠀to the⠀Executive,⠀to⠀actively⠀listen and⠀resolve⠀problems,⠀and to⠀anticipate⠀and meet⠀the⠀challenges⠀of a⠀fast-paced⠀environment.⠀In⠀summary,⠀Medidata⠀EAs are⠀expected⠀to conform⠀to the⠀highest⠀standards⠀of⠀performance,⠀dependability,⠀and⠀professionalism.⠀The role⠀may be⠀required⠀to be in⠀office up⠀to three⠀days a⠀week and⠀also⠀flexibility⠀with⠀executive⠀schedules⠀and⠀meetings.

• Provide⠀routine⠀assistance⠀to up to 4⠀Executives⠀which⠀includes,⠀but is not⠀limited⠀to:⠀Executive⠀correspondence,⠀electronic⠀filing,⠀creating⠀and⠀updating⠀Contacts,⠀and other⠀logistical⠀support⠀needs of⠀the⠀Executives
• Create⠀and⠀maintain⠀an⠀inventory⠀of⠀critical⠀path⠀projects⠀and⠀high-priority⠀business⠀development⠀activities
• Maintain⠀calendar⠀for the⠀Executive⠀using⠀electronic⠀calendaring⠀system
• Regularly⠀organize⠀meetings,⠀appointments,⠀conferences,⠀and calls⠀with both⠀internal⠀and⠀external⠀business⠀partners
• Coordinate⠀complex⠀meetings,⠀assist in⠀the design⠀and⠀preparation⠀of⠀presentations⠀and other⠀meeting⠀materials
• Maintain⠀contact⠀with⠀Executives⠀via⠀company-issued⠀mobile⠀device
• Arrange⠀travel,⠀prepare⠀itineraries⠀including⠀air and⠀ground⠀transportation,⠀hotel⠀reservations,⠀out of⠀town⠀dining,⠀and car⠀rentals
• Prepare⠀Executive⠀expense⠀reports⠀and⠀process⠀Executive⠀charge⠀card⠀reconciliation
• Create⠀and⠀distribute⠀reports⠀germain to⠀business⠀operations.
• Assist⠀in event⠀planning⠀and⠀coordination⠀for the⠀Boston⠀office,⠀which may⠀include⠀but is not⠀limited to⠀holiday⠀parties,⠀happy⠀hours,⠀restocking⠀for⠀snacks/beverages⠀and return⠀to work⠀initiatives
• Providing⠀assistance⠀to⠀in-office⠀staff⠀including⠀receiving⠀catering,⠀room⠀booking,⠀and⠀general⠀office⠀questions
• Reconciliation⠀of⠀purchase⠀orders for⠀Executives

Requirements (Education & Experience):

• Superior⠀verbal and⠀written⠀communication⠀skills
• Exercises⠀discretion⠀and sound⠀judgment;⠀maintains⠀confidentiality
• Excellent⠀organizational⠀and time⠀management⠀skills
• Proficiency⠀in Google⠀Apps⠀(Office⠀Apps),⠀Concur,⠀and⠀Microsoft⠀Office⠀Suite
• Dependable,⠀punctual,⠀follows⠀instructions,⠀responds⠀to⠀management⠀direction⠀and⠀solicits⠀feedback⠀to improve⠀performance
• Ability⠀to work⠀independently⠀and⠀proactively;⠀demonstrates⠀initiative
• Ability⠀to make⠀professional⠀decisions⠀based in⠀accumulated⠀knowledge⠀of⠀position⠀responsibilities
• Demonstrates⠀accuracy⠀and⠀thoroughness;⠀monitors⠀own work⠀to ensure⠀quality
• Ability⠀to⠀multitask⠀effectively
• Strong⠀interpersonal⠀skills,⠀ability to⠀work in a⠀team⠀environment⠀when⠀required;⠀high⠀degree of⠀tact
• Commitment⠀to⠀excellence
• Minimum⠀of 3⠀years’⠀experience⠀as an⠀Executive⠀Assistant,⠀Assistant⠀to a⠀C-level⠀Executive,⠀or Office⠀Manager.

Note: This⠀job⠀description⠀is⠀intended⠀to⠀describe⠀the⠀general⠀nature and⠀level of⠀work being⠀performed⠀by⠀employees⠀in this⠀position.⠀It is not⠀intended⠀to be an⠀exhaustive⠀list of⠀all⠀responsibilities,⠀duties,⠀and skills⠀required⠀for this⠀position;⠀other⠀duties⠀outside of⠀normal⠀responsibilities⠀may be⠀performed⠀as⠀necessary⠀to meet⠀the needs⠀of the⠀organization.

The⠀salary⠀range⠀posted⠀below⠀refers⠀only to⠀positions⠀that will⠀be⠀physically⠀based in⠀New York⠀City. As⠀with all⠀roles,⠀Medidata⠀sets⠀ranges⠀based on a⠀number of⠀factors⠀including⠀function,⠀level,⠀candidate⠀expertise⠀and⠀experience,⠀and⠀geographic⠀location.⠀Pay ranges⠀for⠀candidates⠀in⠀locations⠀other than⠀New York⠀City, may⠀differ⠀based on⠀the local⠀market⠀data in⠀that⠀region.⠀The base⠀salary pay⠀range for⠀this⠀position⠀is $88,000⠀to⠀$95,433.