Executive Assistant

Posted Date 08 Dec 2023

Experience	5 Years	Salary	102000USD - 127500USD
Job Type	Full Time	Company	Collective Health
Job Category	Assistant	Qualification	BS Assistant
Gender	Both	Last Date	07 Mar
Vacancies	1	Remote	No
Location(s)	California , United States

Job Description

We all⠀depend on⠀healthcare⠀throughout⠀our⠀lifetimes,⠀for⠀ourselves,⠀and our⠀families⠀and⠀friends,⠀but it is⠀notoriously⠀difficult⠀to⠀navigate⠀and⠀understand.⠀As an⠀industry⠀that⠀comprises⠀20% of the⠀US economy⠀we think⠀healthcare⠀should⠀work⠀better for⠀all of us.⠀At⠀Collective⠀Health we⠀believe⠀it's time⠀for a new⠀day in⠀healthcare⠀where as⠀members we⠀are⠀informed⠀and⠀empowered⠀to make⠀the right⠀care⠀choices⠀when the⠀decisions⠀are urgent⠀and⠀critical.

We're⠀looking⠀for an⠀Executive⠀Assistant⠀to support⠀the Chief⠀Technology⠀Officer as⠀well as⠀1-3 other⠀senior⠀leaders.⠀This role⠀will⠀coordinate⠀and manage⠀executive⠀scheduling⠀as well as⠀prepare⠀and⠀organize⠀important⠀materials⠀and plans.⠀This role⠀serves as⠀the eyes⠀and ears⠀for the⠀CTO,⠀connecting⠀organizations,⠀projects,⠀and⠀critical⠀business⠀information⠀to both,⠀ensuring⠀meetings⠀and⠀materials⠀are⠀efficient⠀and⠀effective⠀and serves⠀as a⠀trusted⠀partner to⠀deliver⠀against⠀the⠀priorities⠀of the⠀business.

The⠀dynamic⠀nature of⠀this role⠀requires⠀that the⠀ideal⠀candidate⠀have⠀exemplary⠀time⠀management⠀skills and⠀the⠀ability to⠀identify⠀and⠀anticipate⠀needs. The⠀role must⠀interact⠀seamlessly⠀across a⠀broad⠀range of⠀internal⠀and⠀external⠀individuals⠀including⠀members of⠀the Senior⠀Management⠀Team,⠀Board of⠀Directors,⠀and team⠀members⠀that⠀report to⠀the CTO.⠀To perform⠀this job⠀successfully,⠀the⠀individual⠀is⠀expected⠀to handle⠀highly⠀sensitive⠀and⠀confidential⠀financial,⠀legal,⠀personnel⠀and⠀institutional⠀information⠀while⠀exercising⠀professionalism⠀and⠀discretion.

What you'll do:

Work⠀directly⠀with the⠀Chief⠀Technology⠀Officer⠀(CTO) and⠀other⠀assigned⠀executives⠀to support⠀all⠀aspects of⠀their⠀daily work⠀routines.⠀You will⠀report⠀into our⠀Chief⠀Technology⠀Officer.
Maintain⠀calendars,⠀schedule⠀in-person⠀and⠀virtual⠀meetings,⠀host⠀external⠀guests,⠀partner⠀with⠀marketing⠀and other⠀teams on⠀principles'⠀speaking⠀engagements,⠀and manage⠀travel⠀(may⠀include⠀domestic⠀and⠀international)⠀arrangements.
Exercise⠀discretion⠀in⠀committing⠀time and⠀evaluating⠀needs⠀while⠀ensuring⠀the⠀principles⠀are⠀appropriately⠀available⠀and⠀responsive⠀to⠀requests
Determine⠀priority⠀of matters⠀of⠀attention⠀for the⠀CTO;⠀redirect⠀matters to⠀staff to⠀handle, or⠀handle⠀matters⠀personally,⠀as⠀appropriate.
Proactively⠀identify⠀and track⠀time-sensitive⠀issues,⠀follow-up⠀on action⠀items,⠀update CTO⠀as⠀needed
Use⠀exceptional⠀communication⠀skills⠀when⠀engaging⠀with⠀internal⠀and⠀external⠀stakeholders,⠀including⠀but not⠀limited to⠀Executives,⠀Senior⠀Management,⠀Board of⠀Directors,⠀Investors,⠀Financial⠀and⠀Auditing⠀Institutions,⠀and⠀Recruiting⠀Firms.⠀Correspond⠀effectively⠀with poise⠀and⠀professionalism
Schedule⠀departmental⠀meetings;⠀assist in⠀the⠀preparation⠀and⠀distribution⠀of meeting⠀agendas⠀and⠀materials.
Prepare,⠀reconcile,⠀and submit⠀expense⠀reports;⠀maintain⠀corporate⠀credit⠀card as⠀needed.
Discretely⠀maintain⠀confidential⠀information.
As⠀needed/requested,⠀attend⠀meetings⠀and take⠀notes of⠀discussion;⠀prepare⠀the⠀initial⠀draft of⠀minutes⠀and⠀summaries.
Complete⠀a variety⠀of special⠀projects⠀including⠀creating⠀presentations,⠀spreadsheets,⠀special⠀reports,⠀and agenda⠀material.

To be successful in this role, you'll need:

5+ years⠀of prior⠀experience⠀supporting⠀C-suite⠀executives
Exhibit⠀sound⠀judgment⠀with the⠀ability to⠀prioritize⠀and make⠀decisions
Demonstrate⠀creative⠀problem⠀solving⠀and⠀ability to⠀navigate⠀team⠀dynamics⠀and⠀competing⠀priorities;⠀redirect⠀or address⠀matters as⠀appropriate
Agile⠀and eager⠀to oversee⠀new⠀projects⠀from start⠀to⠀finish
Comfortable⠀working⠀with⠀high-level⠀executives⠀and board⠀members
An⠀excellent⠀collaborator⠀capable of⠀cultivating⠀productive⠀working⠀relationships⠀with the⠀EA team⠀and across⠀the⠀company
Resourceful,⠀can-do⠀attitude
Demonstrate⠀flexibility⠀to adapt⠀to⠀changing⠀priorities,⠀deadlines⠀and team⠀structures.
Thrive⠀in a⠀fast-paced⠀environment
Bachelor's⠀degree or⠀equivalent⠀experience⠀required
Experience⠀in a fast⠀growing⠀company⠀preferred

San⠀Francisco,⠀CA Pay⠀Range

$102,000—$127,500⠀USD

About⠀Collective⠀Health

Collective⠀Health is⠀the⠀leading⠀health⠀benefits⠀platform⠀that⠀brings⠀together⠀medical,⠀dental,⠀vision,⠀pharmacy,⠀and⠀program⠀partners⠀into an⠀integrated⠀solution⠀that⠀better⠀enables⠀employees⠀and their⠀families⠀to⠀understand,⠀navigate,⠀and pay⠀for⠀healthcare.⠀By⠀reducing⠀the⠀administrative⠀lift of⠀delivering⠀health⠀benefits,⠀providing⠀an⠀intuitive⠀member⠀experience,⠀and⠀helping⠀control⠀costs and⠀improve⠀outcomes,⠀the⠀company⠀guides⠀employees⠀toward⠀healthier⠀lives and⠀companies⠀toward⠀healthier⠀bottom⠀lines.