Executive Assistant and Office Manager

Posted Date 06 Nov 2023



Experience Icon Experience 3 Years Salary Salary 5000AED
Job Type Icon Job Type Full Time Company Company Aras Partners
Job Category Icon Job Category Assistant Qualification Icon Qualification BS Administration
Gender IconGender Male Date Last Date 20 Nov
Vacancies IconVacancies 1 Remote IconRemote No
Location Location(s) Abu Dhabi , United Arab Emirates

Description Job Description

The⠀Role
The⠀Executive⠀Assistant⠀and Office⠀Manager is⠀responsible⠀for⠀providing⠀comprehensive⠀administrative,⠀organizational,⠀and⠀operational⠀support to⠀the⠀company⠀and CEO.⠀The⠀successful⠀candidate⠀will be⠀highly⠀organized,⠀professional,⠀and able⠀to⠀prioritize⠀tasks and⠀manage⠀multiple⠀projects⠀simultaneously.⠀Spanish⠀Native and⠀fluent⠀English is⠀essential.⠀Salary⠀negotiable⠀after a⠀probation⠀period.
Responsibilities:
•⠀Provide⠀administrative⠀and⠀organizational⠀support to⠀the⠀executive⠀team and⠀other⠀departments⠀as⠀needed
•⠀Manage⠀calendars,⠀arrange⠀meetings,⠀and⠀coordinate⠀travel
•⠀Manage⠀office⠀systems,⠀supplies,⠀and⠀equipment
•⠀Handle⠀incoming⠀and⠀outgoing⠀mail and⠀correspondence
•⠀Prepare⠀reports,⠀presentations,⠀and other⠀documents⠀as⠀requested
•⠀Maintain⠀office⠀filing⠀systems,⠀including⠀physical⠀and⠀electronic⠀records
•⠀Support⠀onboarding⠀of new⠀staff and⠀assist⠀with HR⠀functions
•⠀Monitor⠀and order⠀office⠀supplies
•⠀Manage and⠀coordinate⠀facility⠀maintenance⠀and⠀repairs
•⠀Provide⠀customer⠀service⠀and act as⠀the first⠀point of⠀contact⠀for⠀clients,⠀vendors,⠀and⠀visitors
•⠀Ensure⠀compliance⠀with all⠀relevant⠀laws and⠀regulations

Requirements
  • Bachelor’s degree in business, administration, or related field desired 
  • At least 3 years of experience in an administrative or office management role 
  • Excellent written and verbal communication skills 
  • Strong organizational, multitasking, and time management skills 
  • Proficiency with Microsoft Office Suite and other related software 
  • Ability to maintain confidentiality and discretion 
  • Ability to prioritize tasks and work with minimal supervision
  • Ability to work independently and as part of a team

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