Executive Administrative Assistant

Become an⠀integral⠀part of⠀Corporate⠀&⠀Investment⠀Banking⠀team where⠀you will⠀have the⠀opportunity⠀to work in⠀a⠀fast-paced⠀organization⠀and each⠀day will⠀be unique!⠀This role⠀provides a⠀platform⠀for⠀professional⠀growth and⠀skill⠀enhancement.⠀Be part of⠀a team⠀that is⠀results-oriented,⠀with a⠀focus on⠀attention⠀to detail⠀and⠀quality.

As⠀an⠀Executive⠀Assistant⠀in⠀Corporate⠀&⠀Investment⠀Banking,⠀you will⠀need to⠀work well⠀in a team⠀environment,⠀be able to⠀represent⠀the⠀manager/group⠀with⠀professional⠀courtesy⠀and⠀acumen,⠀and⠀deliver⠀flawless⠀work⠀output.⠀Your daily⠀routine⠀also⠀includes⠀interaction⠀with⠀various⠀executive⠀level⠀internal⠀clients⠀across the⠀lines of⠀businesses.⠀You will⠀need to⠀adapt⠀procedures,⠀processes⠀and⠀techniques⠀to⠀complete⠀assignments⠀in line⠀with the⠀department's⠀activities⠀and goals.

Job responsibilities

• Maintain⠀complex⠀and⠀detailed⠀calendars
• Screen⠀incoming⠀calls and⠀determine⠀the level⠀of⠀priority,⠀while⠀using⠀caution in⠀dispensing⠀information
• Manage⠀the⠀coordination⠀and⠀logistics⠀of both⠀internal⠀and⠀external⠀meetings
• Arrange⠀and⠀coordinate⠀complicated⠀domestic⠀and⠀international⠀travel
• Organize⠀all⠀aspects of⠀internal⠀and⠀external⠀events,⠀including⠀catering⠀and⠀transportation
• Process⠀invoices⠀and T&E⠀expense⠀claims for⠀team⠀members,⠀ensuring⠀all⠀policies⠀are⠀followed⠀and items⠀are⠀processed⠀within⠀provided⠀guidelines
• Assist⠀with staff⠀on-boarding⠀and⠀off-boarding,⠀which⠀includes⠀requesting⠀equipment⠀setup and⠀system⠀access
• Produce⠀high⠀quality⠀emails and⠀messages⠀to⠀individuals⠀at all⠀levels of⠀the⠀organization
• Maintain⠀department⠀documents,⠀including⠀current⠀organizational⠀charts and⠀Executive⠀Bio’s
• Handle⠀regular⠀activities⠀without⠀prompting,⠀and advise⠀in advance⠀with⠀issues or⠀delays
• Assist⠀in editing⠀spreadsheets⠀and⠀presentations,⠀including⠀printing⠀and⠀binding,⠀for client⠀meetings

Required qualifications, capabilities, and skills

• At least⠀five years⠀of⠀administrative⠀experience
• Advanced⠀ability to⠀organize
• Discretion⠀and good⠀judgment⠀in⠀confidential⠀situations,⠀and proven⠀experience⠀interacting⠀with⠀senior⠀management
• Strong⠀interpersonal,⠀written,⠀and oral⠀communication⠀skills
• Strong⠀proficiency⠀in⠀Microsoft⠀Office
• Excellent⠀telephone⠀etiquette⠀and⠀ability to⠀manage⠀competing⠀priorities⠀i.e.⠀calendar⠀management

Preferred qualifications, capabilities, and skills

• Experience⠀supporting⠀at the⠀Managing⠀Director⠀level (or⠀equivalent)⠀or⠀above
• College⠀degree is⠀a plus