Executive Administrative Assistant

Seeking an⠀Executive⠀Administrative⠀Assistant⠀to manage⠀and⠀execute⠀administrative,⠀project⠀and⠀senior-level⠀legal⠀support⠀while⠀exercising⠀a high⠀level of⠀professionalism,⠀discretion,⠀attention⠀to detail⠀and⠀responsiveness.

Responsibilities

• Manage⠀incoming⠀communications,⠀including⠀answer/redirect⠀phone⠀calls,⠀take⠀detailed⠀messages⠀and act as⠀needed⠀(e.g.,⠀respond,⠀follow-up,⠀reminders,⠀etc.) for⠀General⠀Counsel⠀and other⠀legal⠀staff as⠀needed
• Calendar⠀management⠀including⠀schedule;⠀plan and⠀coordinate⠀calls and⠀meetings
• Create⠀and edit⠀documents,⠀including⠀letters,⠀legal⠀memos and⠀other⠀correspondence
• Assist⠀in⠀coordination⠀of and⠀materials⠀preparation⠀for⠀ownership,⠀board and⠀committee⠀meetings⠀(e.g.,⠀agendas,⠀presentations,⠀etc.)
• Coordinate⠀logistics⠀for MLB⠀events⠀(e.g.,⠀All-Star,⠀etc.),⠀arrange⠀travel⠀plans and⠀prepare⠀and submit⠀expense⠀reports
• Maintain⠀and file⠀documents⠀and⠀records
• Process⠀and manage⠀creation⠀of form⠀contracts⠀sent to⠀clients
• Oversee⠀and manage⠀process⠀for⠀execution⠀of various⠀agreements
• Process⠀department⠀invoices
• Research⠀and offer⠀other⠀support on⠀legal⠀department⠀projects
• Perform⠀related⠀duties as⠀required

Skills and Experience:

• Bachelor's⠀Degree and⠀a minimum⠀of five⠀years of⠀office⠀administrative⠀experience⠀for⠀senior-level⠀executives⠀or an⠀equivalent⠀combination⠀of⠀education⠀and⠀experience
• Prior⠀experience⠀supporting⠀lawyers⠀preferred
• Excellent⠀organization,⠀communication,⠀writing⠀and⠀multi-tasking⠀skills
• Demonstrated⠀time⠀management⠀skills⠀including⠀the⠀ability to⠀meet⠀strict⠀deadlines⠀in a⠀fast-paced⠀environment
• Strong⠀problem⠀solving⠀and⠀decision-making⠀skills
• Excellent⠀and⠀professional⠀interpersonal⠀skills;⠀team-oriented⠀demeanor
• Excellent⠀computer⠀aptitude⠀and⠀advanced⠀proficiency⠀with MS⠀Office⠀Suite.⠀Experience⠀with Adobe⠀Acrobat,⠀Workshare,⠀Concur,⠀CounselLink⠀or other⠀similar⠀contract,⠀document⠀and⠀electronic⠀management⠀systems
• Ability⠀to perform⠀duties⠀while⠀maintaining⠀the⠀highest⠀level of⠀confidentiality

Why MLB?

Major⠀League⠀Baseball⠀(MLB) is⠀the most⠀historic⠀of the⠀major⠀professional⠀sports⠀leagues in⠀the United⠀States and⠀Canada.⠀Employees⠀love⠀working at⠀MLB⠀because of⠀the⠀culture of⠀opportunity,⠀collaboration,⠀and⠀professionalism.⠀The⠀professionals⠀who are⠀most⠀successful⠀at MLB⠀take⠀initiative,⠀know how⠀to⠀identify⠀and solve⠀problems,⠀put the⠀team⠀first, and⠀work⠀collaboratively.⠀For those⠀who are⠀ready to⠀join the⠀"Major⠀Leagues"⠀of their⠀careers,⠀MLB takes⠀the same⠀approach⠀as they do⠀with their⠀players:⠀striving⠀to empower⠀their own⠀"workforce⠀athletes"⠀to be at⠀their best⠀by⠀engineering⠀experiences⠀that put⠀employees⠀in the⠀best⠀position⠀to⠀succeed.⠀Major⠀League⠀Baseball⠀is looking⠀for⠀candidates⠀who are⠀ready to⠀step up to⠀the plate⠀and⠀continue⠀transforming⠀America's⠀pastime to⠀best serve⠀its fans⠀for⠀decades to⠀come.

MLB's⠀vision is⠀to be the⠀global⠀sport of⠀choice for⠀youth to⠀play, fans⠀of all⠀backgrounds⠀to enjoy⠀and a⠀desired⠀destination⠀for⠀employment.

With⠀a belief⠀that the⠀journey to⠀growth and⠀greatness⠀is⠀ongoing,⠀MLB gives⠀employees⠀the⠀opportunity⠀to⠀continue⠀learning⠀and honing⠀their⠀skills⠀with⠀programs⠀such as:⠀tuition⠀reimbursement;⠀mentorship⠀programs;⠀lunch and⠀learns;⠀online⠀course⠀subscriptions;⠀paid⠀industry⠀certifications;⠀business⠀resource⠀groups;⠀and⠀more.

MLB⠀provides⠀its⠀employees⠀with⠀exceptional⠀medical,⠀dental,⠀and vision⠀coverage.⠀Premiums⠀are 100%⠀employer⠀covered to⠀help⠀employees⠀focus on⠀being⠀their⠀best!

Per⠀the NYC⠀pay⠀transparency⠀law, the⠀hiring⠀range for⠀this⠀position⠀is $85,000⠀to⠀$100,000.