Executive Administrative Assistant

If you⠀want an⠀exciting⠀career⠀with one⠀of the⠀largest⠀off-price⠀retailers⠀voted the⠀best place⠀to work in⠀the⠀nation,⠀join the⠀Burlington⠀Stores⠀team as⠀Executive⠀Administrative⠀Assistant!⠀The⠀Executive⠀Administrative⠀Assistant⠀provides⠀comprehensive⠀administrative⠀support to⠀senior⠀executive⠀management⠀at⠀Burlington⠀Stores⠀including⠀communications⠀and⠀partnership⠀at all⠀levels of⠀the⠀organization.⠀This⠀position⠀has⠀frequent⠀exposure⠀and access⠀to⠀sensitive,⠀confidential,⠀and⠀proprietary⠀information.⠀The scope⠀and⠀complexity⠀of this⠀position⠀requires⠀regularly⠀addressing⠀complex,⠀diverse,⠀and⠀time-sensitive⠀items that⠀require⠀substantive⠀knowledge⠀of the⠀executive’s⠀areas of⠀responsibility.⠀This is a⠀highly⠀visible⠀position⠀with daily⠀interaction⠀with⠀senior⠀executives,⠀as well as⠀different⠀management⠀and⠀associate⠀levels⠀across the⠀organization.

Responsibilities:

• Exercises⠀discretion⠀and⠀autonomy⠀in⠀managing a⠀wide⠀variety of⠀administrative⠀items with⠀varying⠀levels of⠀complexity,⠀time-sensitivity,⠀and⠀confidentiality.
• Communicate⠀effectively⠀on behalf⠀of the⠀executive(s)⠀supported⠀with tact,⠀diplomacy,⠀and⠀discretion⠀in written⠀and verbal⠀communications.
• Manage⠀complex⠀travel⠀arrangements⠀including⠀multi-stop,⠀multi-modal,⠀and⠀multi-traveler⠀itineraries,⠀ensuring⠀specific⠀Executive⠀preferences⠀and⠀required⠀company⠀policies⠀are⠀followed⠀and all⠀travel⠀details⠀are⠀documented⠀on⠀calendars⠀or in⠀written⠀itineraries⠀(based on⠀Executive⠀preference).
• Pull⠀and⠀concisely⠀compile⠀data from⠀multiple⠀corporate⠀systems⠀(including⠀store⠀locations⠀and⠀mapping⠀software)⠀in support⠀of store⠀travel and⠀in support⠀of Board⠀or other⠀executive⠀update⠀meetings.
• Prepare⠀Executive⠀expense⠀reports⠀and⠀contribute⠀to special⠀projects.
• Review⠀approval⠀requests⠀on behalf⠀of⠀supported⠀Executives⠀(expense⠀reports,⠀agreements,⠀etc.) for⠀accuracy⠀and⠀compliance⠀with⠀company⠀policies.
• Create⠀and manage⠀spreadsheets⠀including⠀pivot⠀tables and⠀macros,⠀visualization⠀and⠀dashboards,⠀charts,⠀and⠀tables,⠀importing⠀and⠀exporting⠀critical⠀data.
• Create⠀executive⠀PowerPoint⠀presentations⠀including⠀charts,⠀graphs and⠀importing⠀and⠀exporting⠀of⠀critical⠀data.
• Proactively⠀create and⠀maintain⠀executive⠀calendar(s)⠀in⠀alignment⠀with⠀Executive⠀needs and⠀preferences.
• Organize,⠀coordinate,⠀and/or⠀support⠀large and⠀complex⠀programs,⠀events, or⠀conferences⠀by⠀arranging⠀for⠀facilities⠀and⠀catering,⠀issuing⠀information⠀or⠀invitations,⠀coordinating⠀speakers,⠀and⠀oversite⠀of event⠀budget and⠀overall⠀management.
• Effectively⠀collaborate⠀and⠀partner⠀with other⠀EA staff⠀in support⠀of Board⠀or other⠀major⠀meetings,⠀to arrange⠀travel,⠀and to⠀ensure⠀continuation⠀of EA⠀coverage⠀when on⠀PTO or⠀during⠀other⠀planned⠀times of⠀unavailability⠀to the⠀Executive.
• Flexibility,⠀curiosity,⠀and drive⠀to support⠀additional⠀administrative⠀and⠀project⠀related⠀duties as⠀assigned.

Qualifications:

• 10-15⠀years of⠀executive⠀administrative⠀experience.
• Demonstrated⠀proficiency⠀managing⠀multiple⠀executive⠀calendars⠀including⠀complex⠀travel and⠀large⠀meeting⠀coordination⠀and⠀scheduling.
• Proven⠀ability to⠀multi-task,⠀prioritize⠀work and⠀meet⠀deadlines.
• Excellent⠀written⠀and verbal⠀communication⠀skills.
• MS⠀Office⠀Suite⠀experience⠀and⠀proficiency⠀including⠀Word,⠀Excel,⠀PowerPoint,⠀etc.
• Budget⠀and⠀expense⠀management⠀experience.
• Experience⠀working in⠀a⠀corporate⠀environment⠀for a⠀large⠀employer⠀with⠀multiple⠀corporate⠀and⠀operations⠀locations⠀across⠀different⠀time⠀zones.
• Flexibility⠀to provide⠀or arrange⠀for⠀occasional⠀after-hours⠀support⠀(up to⠀8pm).
• Willingness⠀to work⠀in-office⠀as needed⠀to support⠀the⠀Executives⠀(up to 3⠀days per⠀week).