Data Records Specialist

Do you⠀enjoy⠀working in⠀a⠀collaborative,⠀team⠀driven⠀environment?⠀Are you⠀looking⠀for⠀engaging⠀part-time⠀work? Are⠀you⠀organized⠀and⠀detail-oriented?⠀The Data⠀Records⠀Specialist⠀in Bard⠀College’s⠀Office of⠀Institutional⠀Support⠀could be a⠀great fit.⠀We are⠀looking⠀for a⠀part-time⠀Data⠀Records⠀Specialist⠀to work 20⠀hours per⠀week, four⠀hours per⠀day M-F⠀in-person⠀at⠀Bard’s⠀Annandale⠀campus.⠀(Note:⠀this is⠀not a⠀remote or⠀hybrid⠀work⠀position).

The⠀Data⠀Records⠀Specialist⠀is⠀responsible⠀for⠀managing⠀the Office⠀of⠀Institutional⠀Support⠀(OIS)⠀files and⠀other OIS⠀records,⠀handling⠀college-wide⠀requests⠀for files⠀and⠀information⠀related to⠀grant-seeking⠀functions,⠀and⠀accurate⠀data entry⠀of⠀research,⠀prospects,⠀submitted⠀proposals,⠀and⠀reports.

Essential Duties

• Maintain⠀the Grant⠀Archive⠀database⠀to ensure⠀all⠀information⠀is⠀accurate⠀and⠀up-to-date.
• Manage⠀the⠀electronic⠀system of⠀deadline⠀reminders⠀related to⠀grant⠀awards.
• Keep⠀current⠀with all⠀system⠀updates⠀and⠀training.
• Maintain⠀the OIS⠀system of⠀project⠀management⠀(Trello).
• Provide⠀statistical⠀data to⠀assist in⠀fund-raising⠀activities.
• Has⠀the⠀primary⠀responsibility⠀for⠀maintaining⠀Slate and⠀Trello⠀records.
• Assist⠀with⠀verifying⠀data to⠀ensure⠀accuracy.
• Analyze⠀database⠀information⠀and⠀produce⠀reports to⠀guide⠀donor⠀cultivation⠀and⠀solicitation⠀or grant⠀proposals.
• Support⠀team⠀members in⠀cataloging⠀and⠀collecting⠀information⠀and data⠀necessary⠀for grant⠀proposals⠀and⠀reports⠀and⠀updating⠀proposals⠀and⠀supplementary⠀materials.
• Maintain⠀all⠀electronic⠀and hard⠀copy files⠀including,⠀but not⠀limited⠀to, all⠀foundation⠀and⠀government⠀files, and⠀donor and⠀scholarship⠀files.
• Provide⠀support⠀for⠀general⠀office⠀tasks.
• Participate⠀fully in⠀Office of⠀Development⠀and⠀Alumni/ae⠀Affairs⠀events, as⠀requested.
• Assume⠀other⠀duties as⠀assigned⠀by the⠀AVP,⠀Office of⠀Institutional⠀Support.

Qualifications

• High⠀School⠀degree⠀required;⠀associate⠀or⠀bachelor’s⠀degree⠀preferred
• Experience⠀in higher⠀education,⠀an arts or⠀cultural⠀institution⠀or in a⠀non-profit⠀setting is⠀a⠀plus.
• Excellent⠀attention⠀to detail⠀and⠀ability to⠀manage⠀multiple⠀deadlines⠀and⠀tasks
• High⠀level of⠀accuracy⠀maintained⠀in all⠀tasks
• Ability⠀to work⠀independently⠀while⠀supporting⠀a team⠀effort.
• Ability⠀to⠀organize,⠀prioritize,⠀and follow⠀multiple⠀projects⠀and tasks⠀through to⠀completion.
• Excellent⠀customer⠀service⠀skills
• Must⠀demonstrate⠀the⠀ability to⠀maintain⠀the⠀highest⠀standards⠀of⠀integrity⠀and⠀confidentiality

Job Type:⠀Part-time

Pay:⠀$20.00 -⠀$25.00 per⠀hour