Court Clerk

California⠀is the⠀only state⠀with an⠀independent⠀professional⠀Court⠀dedicated⠀to ruling⠀on⠀attorney⠀discipline⠀cases. The⠀State Bar⠀Court⠀(SBC)⠀adjudicates⠀disciplinary⠀and⠀regulatory⠀cases⠀involving⠀attorneys⠀and⠀recommends⠀attorney⠀discipline⠀to the⠀California⠀Supreme⠀Court. The⠀SBC is⠀structured⠀as a⠀Hearing⠀Department⠀(trial⠀court) and⠀a Review⠀Department⠀(appeals⠀court).

Ideal Candidate

The State⠀Bar Court⠀Hearing⠀Department⠀is seeking⠀a Court⠀Clerk to⠀support⠀Hearing⠀Department⠀Judges⠀that hear⠀and decide⠀attorney⠀disciplinary⠀and⠀regulatory⠀cases. The⠀ideal⠀candidate⠀will have⠀experience⠀with⠀calendaring⠀court⠀events,⠀maintaining⠀electronic⠀records of⠀cases, and⠀applying⠀rules,⠀policies,⠀procedures,⠀and⠀practices⠀to case⠀processing.

Strong⠀attention⠀to detail⠀and⠀effective⠀communication⠀and⠀writing⠀skills are⠀essential.⠀Intermediate-level⠀usage of⠀Word,⠀Excel,⠀PowerPoint,⠀Skype,⠀Zoom,⠀Adobe Pro,⠀Teams,⠀OneDrive,⠀and⠀Outlook is⠀essential.⠀Court⠀experience⠀preferred.

Distinguishing Characteristics

The Court⠀Clerk is⠀the⠀journey-level⠀administrative⠀class⠀assigned⠀to the⠀Courts.⠀Duties⠀require⠀knowledge⠀of State⠀Bar rules⠀and⠀regulations;⠀and the⠀ability to⠀apply⠀applicable⠀policies⠀and codes⠀and review⠀and⠀understand⠀standard⠀legal⠀documents⠀and common⠀technical/legal⠀terminology.

Examples of Essential Duties

Duties may include, but are not limited to, the following:

• Advises⠀judge(s)⠀on pending⠀matters'⠀processing⠀status and⠀assists⠀with case⠀flow⠀management⠀involving⠀jurisdictional⠀and⠀procedural⠀issues.
• Applies⠀case⠀processing⠀rules,⠀policies,⠀procedures,⠀practices,⠀and⠀guidelines.
• Determines⠀the⠀appropriate⠀handling⠀of⠀case-related⠀documents;⠀generates⠀and⠀executes⠀notices⠀and⠀orders.
• Assigns⠀cases to⠀judges,⠀calendars⠀court⠀events,⠀ensures⠀that cases⠀are⠀disposed⠀of within⠀proscribed⠀time⠀standards,⠀and inputs⠀data into⠀the case⠀management⠀system.
• Monitors⠀the⠀progress⠀and⠀completion⠀of cases⠀to ensure⠀compliance⠀with⠀specified⠀or⠀mandated⠀time⠀frames.
• Serves⠀as bailiff⠀in court⠀proceedings,⠀administering⠀oaths or⠀affirmations,⠀making⠀audio⠀recordings⠀and⠀written⠀records,⠀and taking⠀custody of⠀exhibits.
• Responds⠀to⠀inquiries⠀from⠀licensing⠀agencies,⠀law⠀enforcement,⠀the⠀general⠀public,⠀and⠀attorneys⠀regarding⠀pending⠀and⠀completed⠀cases,⠀interpret⠀procedural⠀rules,⠀general⠀orders,⠀and⠀policies⠀regarding⠀compliance,⠀and⠀provide⠀information,⠀documents,⠀correspondence⠀and/or⠀referrals.
• Provides⠀technical,⠀procedural,⠀and⠀administrative⠀advice and⠀assistance⠀to judges,⠀managers,⠀and⠀litigants⠀and⠀assists⠀with⠀developing⠀and⠀implementing⠀new⠀procedures⠀or⠀programs⠀to improve⠀court⠀operations.
• May⠀perform⠀several⠀other⠀similar or⠀related⠀duties⠀that may⠀not be⠀specifically⠀included⠀within⠀this⠀position⠀description⠀but are⠀consistent⠀with the⠀general⠀level of⠀the job⠀and the⠀responsibilities⠀described.
• Opens⠀cases in⠀the CMS;⠀processes⠀filed⠀documents.
• Prepares⠀and issues⠀periodic⠀communications⠀to⠀attorneys⠀and others⠀regarding⠀case⠀status and⠀other⠀issues.

Employment Standards

Knowledge of:

• Principles⠀of⠀planning,⠀organizing,⠀developing,⠀and⠀implementing⠀procedures,⠀program,⠀projects,⠀and⠀policies.
• Principles⠀of problem⠀identification,⠀analysis,⠀and⠀evaluation.
• Legal⠀research⠀methods⠀and trial⠀principles⠀and⠀techniques.
• Rules⠀of⠀evidence⠀and⠀conduct of⠀proceedings⠀in State⠀Bar⠀Court.
• Computer⠀information⠀systems,⠀including⠀personal⠀computer⠀applications.
• Principles⠀of⠀effective⠀writing⠀and verbal⠀presentation.
• General⠀court⠀procedures.

Ability to:

• Effectively⠀proofread⠀and edit⠀written⠀and⠀electronic⠀documents.
• Review⠀and⠀analyze⠀complex⠀written⠀documents.
• Communicate⠀clearly⠀and⠀effectively⠀in person⠀and⠀writing.
• Obtain⠀and⠀present⠀material⠀in oral⠀and⠀written⠀form.
• Access,⠀input, and⠀retrieve⠀information⠀using a⠀computer⠀terminal⠀and other⠀office⠀machines.
• Appropriately⠀and⠀professionally⠀respond to⠀requests⠀and⠀inquiries⠀from the⠀public,⠀State Bar⠀members,⠀or other⠀departments.
• Establish⠀and⠀maintain⠀effective⠀interpersonal⠀relationships⠀at all⠀organizational⠀levels and⠀with the⠀public.
• Maintain⠀the⠀confidentiality⠀of⠀information.

Minimum Qualifications

Education:

• Associate degree or equivalent work experience in a field that develops the skills required for the functions and responsibilities of the position.

Experience:

• Minimum two (2) years of progressively responsible administrative experience in a similar environment.