Corporate Real Estate Associate

Posted Date 12 Aug 2024

Experience	3 Years	Salary	60000USD - 700000USD
Job Type	Full Time	Company	Federal Home Loan Bank of New York
Job Category	Real Estate	Qualification	BS Business
Gender	Both	Last Date	10 Nov
Vacancies	1	Remote	No
Location(s)	New Jersey , United States

Job Description

Corporate⠀Real⠀Estate is⠀a Business⠀Partner to⠀the⠀Bank’s⠀leadership⠀team and⠀would lead⠀the Bank⠀in⠀identifying,⠀creating⠀and⠀promoting⠀full-service⠀facilities⠀services⠀for⠀multiple⠀office⠀locations,⠀purchasing,⠀and⠀physical⠀security⠀programs⠀that are⠀sustainable⠀and⠀aligned⠀with the⠀Bank’s⠀current⠀and future⠀business⠀objectives.

The⠀Corporate⠀Real⠀Estate⠀Associate⠀I would⠀provide⠀independent,⠀effective,⠀high-quality⠀facilities⠀and⠀technical⠀support⠀services⠀to the⠀Bank’s⠀office⠀locations.⠀Develop,⠀maintain,⠀administer⠀and⠀monitor⠀the⠀Bank’s⠀facilities⠀infrastructure⠀and office⠀space for⠀three⠀office⠀locations.

Exhibit⠀the⠀traits,⠀actions,⠀and⠀activities⠀aligned⠀with⠀advanced⠀customer⠀service⠀skills⠀that help⠀establish⠀and⠀maintain⠀partnership⠀with our⠀customers⠀and create⠀an⠀excellent⠀customer⠀experience.

Be⠀proactive⠀with⠀customers⠀by⠀engaging⠀in⠀daily/weekly⠀meetings⠀to discuss⠀issues,⠀planned⠀events and⠀ways that⠀the⠀Corporate⠀Real⠀Estate⠀team can⠀support⠀the⠀department.

Exhibit⠀exemplary⠀problem-solving⠀skills and⠀work with⠀customers⠀to help⠀identify,⠀analyze,⠀and⠀resolve⠀issues,⠀and⠀develop⠀methods to⠀help⠀prevent⠀recurring⠀issues in⠀the⠀future.

Facilities Management

Work⠀independently⠀to help⠀ensure⠀that the⠀Bank’s⠀office⠀space in⠀New York,⠀New Jersey⠀and⠀Washington,⠀DC are⠀operational,⠀clean,⠀comfortable,⠀and secure⠀so that⠀employees⠀can be⠀effective⠀in⠀executing⠀the⠀Bank’s⠀business⠀with⠀minimal⠀interruptions.
Execute⠀maintenance⠀and⠀replacement⠀plans.
Execute⠀on service⠀schedule⠀for⠀facility⠀infrastructure⠀which⠀includes⠀physical⠀security,⠀HVAC,⠀multi-function⠀printers⠀and⠀equipment⠀to⠀minimize⠀down-time.
Process⠀invoices⠀for goods⠀and⠀services⠀on a⠀timely and⠀efficient⠀manner.
Serve⠀as a⠀liaison⠀with the⠀Bank's⠀building⠀security,⠀cleaning,⠀and⠀engineering⠀team.
Maintain⠀general⠀condition⠀of meeting⠀rooms and⠀set-up,⠀,.
Maintain⠀and manage⠀the⠀Bank’s⠀storage⠀space⠀including⠀inventory⠀of stored⠀items.
Monitor⠀the space⠀for⠀facility⠀related⠀issues and⠀address⠀areas that⠀need⠀attention⠀and/or⠀require⠀maintenance.
Maintain⠀records of⠀facility⠀repairs,⠀service⠀calls and⠀vendor⠀deliveries.
Execute⠀all tasks⠀related to⠀internal⠀moves,⠀adds and⠀changes⠀and⠀preparation⠀of new⠀space⠀(i.e.,⠀moving⠀furniture,⠀office⠀equipment,⠀hanging⠀pictures/writing⠀boards,⠀etc.) and⠀other⠀items as⠀required.
Manage⠀the⠀maintenance⠀of the⠀Bank's⠀leased⠀vehicles.
Assist⠀with⠀resolving⠀office⠀furniture⠀related⠀issues⠀including⠀power,⠀cabling,⠀or repairs⠀and⠀cleaning.
Maintain⠀assigned⠀space⠀plans and⠀prepare⠀requested⠀floor⠀plans for⠀moves and⠀changes.
Manage⠀the⠀Bank’s⠀post⠀office⠀permits⠀and ensure⠀adequate⠀funds are⠀available⠀at all⠀times.
Sort⠀incoming⠀mail for⠀pickup in⠀the⠀Facilities⠀Service⠀Center,⠀log all⠀incoming⠀packages⠀and reach⠀out to⠀recipient⠀for⠀pickup.

Physical Security

Perform⠀security⠀system⠀functions,⠀as⠀required⠀(i.e.⠀adding &⠀deleting⠀and⠀changing⠀status⠀levels as⠀required⠀access) to⠀the⠀Bank’s⠀premises⠀for⠀employee,⠀consultants⠀and other⠀guests⠀etc.,).
Manage⠀and⠀execute⠀all⠀necessary⠀functions⠀for⠀on-boarding⠀new hires,⠀/termination⠀of⠀employment,⠀/employee⠀transfers,⠀etc.⠀(includes⠀but not⠀limited to⠀card⠀access,⠀Building⠀ID,⠀workstation,⠀seating⠀arrangements,⠀floor plan⠀updates,⠀etc.).

Procurement and Outreach

Monitor⠀contractual⠀obligations⠀at the New⠀York and⠀New Jersey⠀offices⠀(i.e.⠀Vehicle⠀Lease, and⠀environment⠀equipment⠀lease and⠀maintenance⠀contracts,⠀cleaning⠀contractors,⠀office⠀supplies,⠀etc.).
Follow-up⠀on⠀outstanding⠀receivables.
Process⠀receiving⠀function⠀using the⠀Bank’s⠀Lawson⠀purchasing⠀system
Processing⠀invoices.
Provide⠀assigned⠀product⠀and⠀service⠀information,⠀pricing,⠀and⠀analysis⠀as⠀required.
Engage,⠀execute⠀and⠀complete⠀project⠀tasks⠀(Ad-Hoc)⠀as⠀requested.
Work⠀hours in⠀staggered⠀shifts⠀between⠀7:30 AM⠀and 5:00⠀PM.
24-7⠀emergency⠀on-call⠀response⠀is⠀required.
Maintain⠀departmental⠀files,⠀record⠀schedules,⠀digital⠀files on⠀the⠀network⠀and⠀departmental⠀drives and⠀folders.
Support⠀executive⠀area⠀during⠀Board of⠀Director⠀and other⠀special⠀meetings.
Prepare⠀memorandums⠀and⠀communications⠀for⠀justifications,⠀analysis,⠀and⠀announcements⠀to⠀employees⠀as⠀needed.
Perform⠀all other⠀tasks as⠀required⠀by the⠀position.
Regular⠀contact⠀with Bank⠀management⠀and⠀employees.
Regular⠀contact⠀with⠀vendors,⠀building⠀management,⠀service⠀providers,⠀and⠀general⠀business⠀community.