Coordinator Finance

The Administrative Support Associate will play a key role in providing administrative and operational support for the Finance team, Equity Office, and Chief Operating Officer (COO) at the foundation. The ideal candidate will be organized, detail-oriented, and capable of managing multiple responsibilities while fostering an efficient, well-run working environment. This hybrid position requires a reliable, self-starter with a strong customer service mindset and a focus on process improvement.

Key Responsibilities:

• General Office Duties:

  • Answer phones, greet visitors, manage mail distribution, and order office supplies.
  • Set up meetings and assist with coordination of communications, including weekly correspondence, meeting setups, and HUB announcements.

• Financial & Administrative Support:

  • Assist with basic financial tasks and projects, including monthly reconciliation of finance accounts.
  • Support the submission of insurance renewals and surveys.
  • Distribute corporate credit cards to foundation staff.

• Collaboration with Teams:

  • Serve as a resource for the Equity Office in supporting DEI initiatives and change management efforts.
  • Provide administrative assistance for the Chief Operating Officer (COO), assisting with operational strategy and department needs.

• Process Improvement:

  • Identify and recommend process improvements and enhancements within the finance and operational departments.

• Additional Duties:

  • Perform other tasks as assigned, based on the evolving needs of the foundation.

Qualifications:

• Education:

  • College degree preferred but not required.

• Experience:

  • At least 3 years of administrative experience in a similar role.
  • Proven ability to work across various organizational levels and with diverse teams.

• Skills:

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent interpersonal and organizational skills with strong written communication abilities.
  • Strong customer service mindset and flexibility to undertake new tasks and responsibilities.
  • Ability to think critically, prioritize tasks, multitask, and meet deadlines.

• Personal Attributes:

  • Self-starter with a continuous learning mindset.
  • Professional demeanor and strong interpersonal skills.
  • Inclusive mindset and ability to work in a diverse environment.

 Join Us

• Purpose-Driven Work:

  • Contribute to impactful initiatives that support financial stability and operational efficiency within a diverse and inclusive organization.

• Career Growth & Learning:

  • Opportunity to gain experience across multiple departments, including finance, DEI, and operations, while working in a supportive and collaborative environment.

• Hybrid Flexibility:

  • Enjoy the flexibility of a hybrid work environment, offering a balance between in-office and remote work.