The⠀Contract,⠀Accounts⠀Payable⠀Specialist⠀is⠀responsible⠀for⠀assisting⠀in the day⠀to-day⠀activities⠀of the⠀Accounts⠀Payable⠀(A/P)⠀function⠀and acting⠀as a⠀business⠀partner to⠀their⠀respective⠀PTC⠀business⠀area. This⠀includes,⠀but may⠀not be⠀limited⠀to, the⠀accurate⠀and timely⠀review,⠀verification⠀and⠀processing⠀of vendor⠀invoices⠀and⠀payments.⠀He/she⠀also⠀maintains⠀an⠀organized⠀filing⠀system,⠀assists⠀with AP⠀documentation,⠀process⠀improvements,⠀reporting⠀and⠀projects⠀as needed⠀and⠀conducts⠀all⠀assignments⠀in⠀accordance⠀with⠀company⠀policies⠀and⠀Sarbanes-Oxley⠀(SOX)⠀guidelines.
The⠀incumbent⠀works⠀cross-functionally⠀with⠀internal⠀departments⠀and⠀external⠀resources⠀on⠀Accounts⠀Payable⠀related⠀issues.
The⠀Contract,⠀Accounts⠀Payable⠀Specialist⠀supports⠀adherence⠀to⠀relevant⠀regulatory⠀requirements⠀and⠀company⠀Standard⠀Operating⠀Procedures⠀(SOPs) as⠀appropriate.
Job Description:
Primary duties/responsibilities:
- Reviews⠀invoices⠀for⠀compliance⠀with⠀company⠀policies⠀and⠀signature⠀authority⠀limits and⠀processes⠀invoices⠀and⠀related⠀vendor⠀documents⠀(i.e.,⠀purchase⠀orders,⠀goods⠀receipts,⠀etc.);⠀reconciles⠀and codes⠀invoices⠀and⠀ensures⠀invoices⠀are⠀appropriately⠀approved.
- Ensures⠀proper⠀record⠀retention⠀of A/P⠀documentation⠀including,⠀but not⠀limited⠀to:⠀maintaining⠀vendor⠀files and⠀accurately⠀e-filing⠀invoices⠀and⠀related⠀documents.
- Accurately⠀enters⠀transactions⠀into⠀PTC’s⠀accounting⠀system and⠀records⠀any⠀adjustments.
- Prepares⠀weekly⠀ACH,⠀Checks and⠀wire⠀transfer⠀requests⠀and⠀creates⠀and⠀maintains⠀bank⠀templates.
- Assists⠀with⠀reporting⠀and month,⠀quarter,⠀and⠀year-end⠀close⠀processes.
- Builds⠀and⠀maintains⠀positive⠀internal⠀and⠀external⠀relationships⠀while⠀researching⠀and⠀resolving⠀invoicing⠀issues.
- Handle⠀ERP⠀workflow⠀exceptions⠀and clear⠀them from⠀the system⠀according⠀to the⠀established⠀procedures.
- Performs⠀other⠀tasks and⠀assignments⠀as needed⠀and⠀specified⠀by⠀management.
KNOWLEDGE/SKILLS/ABILITIES REQUIRED
- Minimum⠀level of⠀education⠀and years⠀of⠀relevant⠀work⠀experience.
- A⠀Bachelor’s⠀Degree⠀preferred⠀and a⠀minimum of⠀2 years of⠀current,⠀related⠀Accounts⠀Payable or⠀Accounting⠀experience,⠀ideally⠀within a⠀pharmaceutical,⠀biotechnology⠀or related⠀industry⠀OR⠀equivalent⠀experience⠀and/or⠀education.
- Special⠀knowledge⠀or skills⠀needed⠀and/or⠀licenses⠀or⠀certificates⠀required.
- Familiarity⠀with taxes⠀and⠀three-way⠀matching⠀(i.e.,⠀purchase⠀orders,⠀invoices,⠀and⠀receipts).
- Excellent⠀customer⠀service⠀skills.
- Proficiency⠀with⠀Microsoft⠀Office,⠀specifically⠀excel.
- Excellent⠀verbal and⠀written⠀communication⠀skills.
- Ability⠀to work⠀independently⠀and⠀collaboratively,⠀as⠀required,⠀in a⠀fast-paced,⠀matrixed,⠀team⠀environment⠀consisting⠀of⠀internal⠀and⠀external⠀team⠀members.
- Analytical⠀thinker⠀with⠀excellent⠀problem-solving⠀skills and⠀the⠀ability to⠀adapt to⠀changing⠀priorities⠀and⠀deadlines.
- Excellent⠀planning,⠀organization⠀and time⠀management⠀skills⠀including⠀the⠀ability to⠀support⠀and⠀prioritize⠀multiple⠀projects.
- Special⠀knowledge⠀or skills⠀and/or⠀licenses⠀or⠀certificates⠀preferred.
- Bachelor’s⠀degree in⠀Accounting,⠀Finance or⠀related⠀Business⠀discipline.
- Previous⠀professional⠀experience⠀in a⠀pharmaceutical,⠀biotechnology⠀or related⠀environment.
- Experience⠀working in⠀a small,⠀but⠀fast-growing,⠀entrepreneurial⠀environment.
- Prior⠀experience⠀in⠀processing⠀invoices,⠀payments⠀in ERP and⠀Accounting⠀systems⠀such as⠀SAP,⠀Ariba,⠀etc.
- Experience⠀working in⠀a SOX⠀regulated⠀environment.
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