The⠀International⠀Renewable⠀Energy⠀Agency⠀(IRENA) is⠀an⠀inter-governmental⠀organisation⠀mandated⠀with the⠀widespread⠀and⠀increased⠀adoption⠀and⠀sustainable⠀use of all⠀forms of⠀renewable⠀energy. At⠀present,⠀IRENA has⠀169⠀Members⠀(168⠀States and⠀the⠀European⠀Union)⠀that⠀acceded to⠀its⠀Statute,⠀and 15⠀additional⠀States in⠀the⠀process of⠀accession⠀and⠀actively⠀engaged.⠀IRENA⠀supports⠀countries⠀in their⠀transition⠀to a⠀sustainable⠀energy⠀future,⠀and serves⠀as the⠀principal⠀platform⠀for⠀international⠀cooperation,⠀a centre⠀of⠀excellence,⠀and a⠀repository⠀of policy,⠀technology,⠀resource⠀and⠀financial⠀knowledge⠀on⠀renewable⠀energy.⠀The Agency⠀implements⠀its⠀mandate⠀with a⠀view to⠀sustainable⠀development,⠀increased⠀energy⠀security⠀and⠀low-carbon⠀economic⠀growth and⠀prosperity.
The⠀Division⠀of⠀Administration⠀and⠀Management⠀Services⠀is⠀responsible⠀for⠀providing⠀the⠀Secretariat⠀with an⠀efficient⠀support in⠀managing⠀its human⠀and⠀financial⠀resource⠀and⠀ensures⠀effective⠀and timely⠀delivery⠀of Human⠀Resources,⠀Information⠀Technology,⠀Procurement⠀and⠀financial⠀services.
Under⠀the⠀overall⠀supervision⠀of the⠀Chief⠀Finance⠀Officer⠀within the⠀Finance⠀Section,⠀the⠀Associate⠀Finance⠀Officer⠀will be⠀responsible⠀for the⠀following⠀duties:
- Act as the⠀key⠀interlocutor⠀for all⠀Agency⠀bank⠀accounts⠀and⠀banking⠀representatives,⠀including⠀banking,⠀treasury⠀and⠀investments⠀interactions⠀in HQ and⠀outposted⠀offices.⠀Negotiate⠀plausible⠀conditions⠀for⠀Agency,⠀related to⠀current⠀and⠀ongoing⠀operational⠀costs;⠀explore,⠀initiate⠀and lead⠀implementation⠀of bank⠀projects⠀to⠀accommodate⠀Agency⠀needs;
- Supervise⠀the⠀process of⠀timely and⠀accurate⠀disbursement⠀initiation⠀through⠀on-line⠀banking⠀systems⠀and⠀facilitate⠀Payroll⠀disbursements;
- Maintain⠀bank⠀signatory⠀panels for⠀HQ and all⠀duty⠀stations;⠀provide⠀further⠀guidance⠀and⠀training⠀to bank⠀signatories⠀in⠀accordance⠀with⠀Agency⠀rules and⠀regulations;
- Participate⠀and⠀provide⠀support⠀for UN⠀Treasury⠀group⠀related⠀activities;
- Provide⠀direct⠀supervision⠀to⠀Treasury⠀Personnel⠀including⠀but not⠀limited to⠀Performance⠀Appraisal⠀along with⠀extended⠀supervision⠀to Junior⠀Staff⠀Members;
- Monitor⠀investments⠀and⠀related⠀maturity⠀date.⠀Draft⠀proposals⠀on future⠀ensure the⠀competitiveness⠀of⠀interest⠀rates⠀within⠀Agency⠀banks;⠀perform⠀trade⠀related⠀actions⠀ensuring⠀best⠀possible⠀outcomes⠀from⠀Agency⠀bank⠀anticipated⠀exchanged⠀rates;
- Perform⠀all⠀investment⠀related⠀accounting⠀entries in⠀ERP and⠀reconcile⠀investment⠀account⠀balances⠀and⠀investments⠀revenue⠀earned;
- Exercise⠀full⠀responsibility⠀related to⠀all Agency⠀petty cash⠀accounts
- Assume⠀full⠀responsibility⠀of⠀coordinating⠀and⠀reporting⠀on Credit⠀Card⠀usage,⠀including⠀but not⠀limited⠀to, liason⠀with,⠀Credit⠀Card⠀Holders,⠀payments⠀and record⠀keeping,⠀policy⠀guidance,⠀etc. Lead⠀the⠀process of⠀dispute⠀matters⠀related to⠀Credit⠀Card and⠀ensure⠀best⠀possible⠀resolutions;
- Assume⠀full⠀responsibility⠀related to⠀Housing⠀processes⠀in all⠀duty⠀stations.⠀Directly⠀coordinate⠀with Human⠀Resource⠀Section,⠀staff⠀members⠀and⠀landlords⠀on⠀requirements⠀and⠀eligibility.⠀Maintain⠀consolidated⠀Housing⠀deductions⠀schedule⠀for all⠀employees⠀in to be⠀used for⠀Payroll⠀and⠀accounting⠀purposes.
- Draft⠀Note⠀Verbal’s,⠀supporting⠀claims and⠀schedules⠀related to⠀host⠀country⠀housing⠀agreement;
- Manage⠀sublease⠀revenue⠀and other⠀operational⠀costs of⠀New York⠀Office in⠀accordance⠀with⠀agreed⠀terms and⠀conditions,⠀raise⠀invoices⠀in legacy⠀systems⠀and⠀communicate⠀the same⠀with third⠀party⠀representatives;
- Support⠀transactions⠀related to⠀the Staff⠀Provident⠀Fund bank⠀accounts⠀and⠀provide⠀disbursement⠀support⠀reconciliation⠀as⠀required;
- Lead⠀the⠀validation⠀process on⠀VAT claims⠀to Tax⠀Authorities;
- Exercise⠀approval⠀and⠀creation⠀functions⠀related to⠀procurement⠀suppliers⠀in ERP⠀system;
- Assist⠀in the⠀preparation⠀of⠀periodic⠀and annual⠀financial⠀statements;⠀reconcile⠀assigned⠀accounts⠀and⠀prepare⠀notes to⠀support⠀year-end⠀financial⠀statements⠀and audit⠀;
- Acts as⠀the key⠀business⠀user⠀Enterprise⠀Resource⠀Planning⠀(ERP)⠀system,⠀within the⠀for all⠀treasury⠀transactions⠀and⠀housing⠀entitlements⠀;
- Reviews⠀and⠀reconciles⠀various⠀clearing⠀accounts⠀to ensure⠀appropriate⠀balances,⠀investigates⠀erroneous/invalid⠀entries⠀and takes⠀appropriate⠀corrective⠀accounting⠀action
- Ensure⠀the⠀adherence⠀to⠀applicable⠀Delegation⠀of⠀Authority,⠀Finance⠀Policy⠀Manual and⠀other⠀internal⠀controls,⠀assist⠀with bank⠀reconciliations;
- Performs⠀other⠀related⠀duties, as⠀assigned.
Competencies:
- Professionalism:⠀Ability to⠀identify⠀and⠀resolve⠀finance⠀and⠀accounting⠀problems⠀and⠀identify⠀sources⠀for⠀relevant⠀transactions.⠀Shows⠀pride in⠀work and⠀in⠀achievements;⠀demonstrates⠀professional⠀competence⠀and⠀mastery of⠀subject⠀matter; is⠀conscientious⠀and⠀efficient⠀in meeting⠀commitments,⠀observing⠀deadlines⠀and⠀achieving⠀results;⠀is⠀motivated⠀by⠀professional⠀rather⠀than⠀personal⠀concerns;⠀shows⠀persistence⠀when faced⠀with⠀difficult⠀problems⠀or⠀challenges;⠀remains⠀calm in⠀stressful⠀situations.⠀Takes⠀responsibility⠀for⠀incorporating⠀gender⠀perspectives⠀and⠀ensuring⠀the equal⠀participation⠀of women⠀and men in⠀all areas⠀of⠀work.
- Communication:⠀Speaks and⠀writes⠀clearly⠀and⠀effectively;⠀listens to⠀others,⠀correctly⠀interprets⠀messages⠀from⠀others and⠀responds⠀appropriately;⠀asks⠀questions⠀to⠀clarify,⠀and⠀exhibits⠀interest⠀in having⠀two-way⠀communication;⠀tailors⠀language,⠀tone,⠀style and⠀format to⠀match⠀audience;⠀demonstrates⠀openness⠀in sharing⠀information⠀and⠀keeping⠀people⠀informed.
- Teamwork:⠀Works⠀collaboratively⠀with⠀colleagues⠀to achieve⠀organizational⠀goals;⠀solicits⠀input by⠀genuinely⠀valuing⠀others’⠀ideas and⠀expertise;⠀is willing⠀to learn⠀from⠀others;⠀places⠀team⠀agenda⠀before⠀personal⠀agenda;⠀supports⠀and acts⠀in⠀accordance⠀with final⠀group⠀decision,⠀even when⠀such⠀decisions⠀may not⠀entirely⠀reflect⠀own⠀position;⠀shares⠀credit for⠀team⠀accomplishments⠀and⠀accepts⠀joint⠀responsibility⠀for team⠀shortcomings.
- Planning&⠀Organizing:⠀Develops⠀clear⠀goals that⠀are⠀consistent⠀with⠀agreed⠀strategies;⠀identifies⠀priority⠀activities⠀and⠀assignments;⠀adjusts⠀priorities⠀as⠀required;⠀allocates⠀appropriate⠀amount of⠀time and⠀resources⠀for⠀completing⠀work;⠀foresees⠀risks and⠀allows for⠀contingencies⠀when⠀planning;⠀monitors⠀and⠀adjusts⠀plans and⠀actions as⠀necessary;⠀uses time⠀efficiently.
- Accountability:⠀Takes⠀ownership⠀of all⠀responsibilities⠀and⠀honours⠀commitments;⠀delivers⠀outputs⠀for which⠀one has⠀responsibility⠀within⠀prescribed⠀time, cost⠀and⠀quality⠀standards;⠀operates⠀in⠀compliance⠀with⠀organizational⠀regulations⠀and rules;⠀supports⠀subordinates,⠀provides⠀oversight⠀and takes⠀responsibility⠀for⠀delegated⠀assignments;⠀takes⠀personal⠀responsibility⠀for⠀his/her⠀own⠀shortcomings⠀and those⠀of the⠀work unit,⠀where⠀applicable.
- Client⠀Orientation:⠀Considers⠀all those⠀to whom⠀services⠀are⠀provided⠀to be⠀“clients”⠀and seeks⠀to see⠀things⠀from⠀clients’⠀point of⠀view;⠀establishes⠀and⠀maintains⠀productive⠀partnerships⠀with⠀clients by⠀gaining⠀their⠀trust and⠀respect;⠀identifies⠀clients’⠀needs and⠀matches⠀them to⠀appropriate⠀solutions;⠀monitors⠀ongoing⠀developments⠀inside and⠀outside⠀the⠀clients’⠀environment⠀to keep⠀informed⠀and⠀anticipate⠀problems;⠀keeps⠀clients⠀informed⠀of⠀progress⠀or⠀setbacks⠀in⠀projects;⠀meets⠀timeline⠀for⠀delivery⠀of⠀products⠀or⠀services⠀to⠀client.
- Commitment⠀to⠀Continuous⠀Learning:⠀Keeps⠀abreast of⠀new⠀developments⠀in own⠀occupation/profession;⠀actively⠀seeks to⠀develop⠀oneself⠀professionally⠀and⠀personally;⠀contributes⠀to the⠀learning⠀of⠀colleagues⠀and⠀subordinates;⠀shows⠀willingness⠀to learn⠀from⠀others;⠀seeks⠀feedback⠀to learn⠀and⠀improve.
Qualifications:
Education: Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Professional Accounting certification like CA, ACCA etc considered as asset.
Experience: A minimum of two years progressively responsible experience in finance, accounting, administration, budget, business administration or related area.
Language: Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required. Knowledge of another UN official language is an advantage.
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